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Name Changes or Corrections

Your name on your academic record must match your legal name. Your financial aid and eligibility for future financial aid may be in jeopardy if the name on your Social Security card does not match your academic record. 

Both The Testing Center and Cashier's Office require that your photo ID match the name on your academic record.

If your name has changed or you need to correct the spelling of your name, paperwork is processed through Student Records. Documentation must be provided to Student Records either in person, electronically or by mail.

Required Information

All name change requests must include:

  • Your New Name
  • Student identification number or the last four digits of your Social Security number
  • Current Phone Number
  • A photo identification that shows your new name; a driver’s license, state ID or passport.  
  • A legal document showing your previous name; a marriage license, divorce decree or court document.

Name Spelling Corrections

All name spelling correction requests must include:

  • A photo ID showing the correct spelling; a driver’s license, state ID or passport.

Submit Name Change Requests

Submit name change request documentation to Student Records at recordsoffice@cod.edu or mail to:

College of DuPage, Office of Student Records
Student Resource Center (SRC), Room 2150
425 Fawell Blvd
Glen Ellyn, IL 60137

Your academic record, which includes class rosters available to your instructor(s) and your official transcript will be updated with your new name or spelling correction within two business days. You will need to notify your instructor(s) of your new name as soon as possible. If your instructors do not recognize your name on their roster, they may drop you from their class or issue an ‘F’ grade. Your username for inside.cod.edu, myACCESS, Blackboard and dupage.edu accounts will be updated through the Information Technology Department.

In an effort to prevent disruption to a your academic communications, usernames are updated utilizing the following schedule. Usernames will not be changed if you are registered for the current term until one of the following happens:

  • Enrolled in the Fall term: Username change will be completed in January if your final grades for the term have been posted for all of your courses. If you have a pending ‘Incomplete’ grade, the change will not be made until the ‘I’ grade has been updated.
  • Enrolled in the Spring term and not registered for the SUMMER term: Username change will be completed in July if your final grades for the term have been posted for all of your courses. If you have a pending ‘Incomplete’ grade, the change will not be made until the ‘I’ grade has been updated.
  • Enrolled in the SPRING term and registered for the SUMMER term, but not registered for FALL term: Username change will be completed in October if your final grades for both terms have been posted for all your courses. If you have a pending ‘Incomplete’ grade, the change will not be made until the ‘I’ grade has been updated.
  • Enrolled in the SUMMER term, but not registered for the FALL term: Username change will be completed in October if your final grades for the term have been posted for all of your courses. If you have a pending ‘Incomplete’ grade, the change will not be made until the ‘I’ grade has been updated.
  • Enrolled in the SUMMER term and registered for the FALL term: Username change will be completed in January if your final grades for the term have been posted for all of your courses. If you have a pending ‘Incomplete’ grade, the change will not be made until the ‘I’ grade has been updated.

To ensure that students are not enrolled in any session in a given semester, updates to usernames take place following the start of the last session of a semester in which a student is not enrolled; for example, Fall username updates would take place one week after the start of the 2nd 8 week session.

Continue to use your current username and password for your inside.cod.edu, myACCESS, Blackboard, and dupage.edu accounts until you are notified that these accounts will be updated. It is imperative that you move any emails prior to the update as they will be permanently deleted from the old account. Once your username has been updated, you will be contacted by a Student Helpdesk staff member at the phone number you provided informing you of your new username for these accounts.

NOTE: If the spelling of your last name and first initial remain the same, your name will be updated but the username for your inside.cod.edu, myACCESS, Blackboard, and dupage.edu accounts will remain the same.

Contact the Office of Student Records at (630) 942-2340 if you have any questions or have circumstances warranting special attention. 

Contact Information

Office of Student Records
Student Resource Center (SRC), Room 2150

Regular Hours
Monday through Thursday: 8 a.m. to 5 p.m.

General
Phone: (630) 942-3838
FAX: (630) 942-3693
Prerequisites: (630) 942-2260

Email contacts:
Student Records: recordsoffice@cod.edu
FERPA: FERPA@cod.edu
Grades: gradesdept@cod.edu
Graduation: graduation@cod.edu
Commencement: commencement@cod.edu
Official COD Transcripts: transcripts@cod.edu
Transcript Evaluation: evaluation@cod.edu
Prerequisites: prereq@cod.edu
Verifications: verifications@cod.edu
High School Transcripts: HStranscript@cod.edu

Individuals who need language assistance, please call Campus Central at (630) 942-3000 or email campuscentral@cod.edu.