Veterans SAP Appeals Process | Veterans Services

Due to your academic performance, it has been determined you are ineligible to continue receiving military education benefits at College of DuPage. There have been at least two (2) consecutive attempted semesters under a 2.0 cumulative GPA. If you would like to continue your eligibility for military benefits, please complete the applicable form below and submit them to the Veterans Services Office as soon as possible for reconsideration by the committee.

If you are denied the appeal, you will be responsible for paying for all coursework until you resolve this issue. If you are approved for the appeal, you will be allowed to continue using your military education benefits for the next semester. Your performance will be monitored every semester for future eligibility.

You will not be certified for your military education benefits until your appeal is approved or until your cumulative GPA reaches 2.0 or higher.

Please contact the Learning Commons if you would like to seek assistance in writing your appeal letter.

The following informational video may be helpful in writing your appeal letter:

All Veterans SAP Appeal communication should be sent to VeteransSAP@cod.edu and via your College of DuPage (dupage.edu) email address.

Veterans Standards of Academic Progress Appeal Form

Submission Deadline: Within 30 days of END OF TERM in which student falls below a cumulative 2.0 GPA (exceptions may be considered depending on individual circumstances but are not guaranteed)

The College of DuPage Veterans Services Office has established an appeal process for student veterans whose military educational benefits have been discontinued due to a failure to meet Satisfactory Academic Progress requirements. Satisfactory Academic Progress has not been met when you fail to maintain a cumulative GPA of 2.0 or higher.

You may request an appeal, but in doing so, you must provide details of documentable mitigating or extraordinary circumstances beyond your control, which may have adversely affected academic performance, preventing you from earning the required grade point average. These circumstances must have since been resolved and will not affect your performance in the future. Documentation of such circumstances must be submitted along with a written Personal Statement. An inability to attend class due to lack of funds, being unprepared for class or college in general, childcare issues, employment changes, etc. need to be thoroughly explained in the personal statement, and supported by applicable documentation if they are to be considered by the committee.

Some examples of unusual circumstances follow, along with examples of appropriate documentation required to support an appeal:


Circumstance	Documentation Needed	Notes
Medical Issue	Medical Documentation form (to be submitted with the form below)	For you or an immediate family member during the term
Death of a Loved One	Obituary Funeral program	Documentation should include date and indicate relationship to the deceased
Assault/Domestic Violence	Police Report Court documentation Letter from clergy, social worker, counselor, doctor

All fields marked with an asterisk (*) are required.
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First Name*

Last Name*

College of DuPage Email Address*dupage.edu address

Phone Number*Please provide a preferred phone number to call.

College of DuPage Certificate or Degree Program Enrolled*

Appeals at College of DuPage

Counseling/SOAP Appeal

Financial Aid Appeal

Medical Appeal (form must be completed and submitted by a healthcare provider)

Tuition Appeal

Other

Check if you have submitted any other appeals to the College (the same Personal Statement and information may apply to all appeals; you will still need to fill out a form for each department)

If other, please list:

Personal Statement*Include a Personal Statement indicating the reason for your appeal. Please note that a one-sentence response is not acceptable. Your personal statement should include both an explanation of the mitigating circumstances and the actions you have taken to resolve the issues. Once the Appeal and all supporting documents are received, you will be sent an email notification of the decision within 15 business days.

Select one of the following circumstances.

Non-medical mitigating or extraordinary circumstances.

Documentation must be submitted with Student Name and Student ID Number to VeteransSAP@cod.edu. Appeals will be denied if supporting documentation is not sent.

Medical circumstances

Complete the Medical Documentation Form and submit to your medical professional for completion.

Confirmation*

I certify that all the information reported to qualify for military educational benefits is complete and correct. I agree that any documentation can be verified by the Veterans Services staff. Submitting false documentation is in violation of College of DuPage’s Student Code of Conduct.

After clicking the submit button above, print the Medical Documentation form and provide to your physician or healthcare professional. Completed and signed healthcare provider forms should be submitted via email to: VeteransSAP@cod.edu

Contact Information

Veterans Services
Student Services Center (SSC), Room 2225, (630) 942-3814
Fax: (630) 942-4991
veterans@cod.edu

Our office is currently working remotely. If you have any questions or need assistance, please send us an email message at veterans@cod.edu.