Student Name Changes/Corrections

A student’s name on their academic record must match their legal name.

  • Financial Aid: the name on your social security card must match your academic record or your current aid and eligibility for future aid may be in jeopardy
  • The Testing Center requires that your photo ID match the name on your academic record.
  • The Cashier’s Office requires that your photo ID match the name on your academic record.

If your name has changed or you need to correct the spelling of your name, the paperwork is processed through the Office of Student Records. Necessary documentation and pertinent student data must be provided either in person, electronically, or by mail.

All requests must include the following information

  • Your New Name
  • Student ID Number or the last 4-digits of Social Security Number
  • Current Phone Number
  • Proper documentation as listed below

Documentation Required for Name Change

  • Provide a photo ID showing your new name; such as driver’s license, state ID, or passport.  
  • Provide a legal document showing your previous name; such as a marriage license, divorce decree, or court document.

Documentation Required for Name Spelling Correction

  • Provide a photo ID showing the correct spelling; such as driver’s license, state ID, or passport.


Submit documentation to the Office of Student Records at recordsoffice@cod.edu or mail to:

College of DuPage, Office of Student Records
Student Resource Center (SRC), Room 2150
425 Fawell Blvd
Glen Ellyn, IL 60137.

Your academic record, which includes class rosters available to your instructor(s) and your official transcript, will be updated with your new name or spelling correction within 2 business days. You will need to notify your instructor(s) of your new name as soon as possible. (If your instructors do not recognize your name on their roster, they may drop you from their class or issue an ‘F’ grade.) Your username for inside.cod.edu, myACCESS, Blackboard and dupage.edu accounts is updated through the Information Technology Department .

In an effort to prevent disruption to a student’s academic communications, usernames are updated utilizing the following schedule. Please note that usernames will NOT be changed if you are registered for the current term until one of the following happens:

  • Enrolled in the FALL term: username change will be completed in January if your final grades for the term have been posted for all of your courses. If you have a pending ‘Incomplete’ grade, the change will NOT be made until the ‘I’ grade has been updated.
  • Enrolled in the SPRING term, and not registered for the SUMMER term: username change will be completed in July if your final grades for the term have been posted for all of your courses. If you have a pending ‘Incomplete’ grade, the change will NOT be made until the ‘I’ grade has been updated.
  • Enrolled in the SPRING term and registered for the SUMMER term, but not registered for FALL term: username change will be completed in October if your final grades for both terms have been posted for all your courses. If you have a pending ‘Incomplete’ grade, the change will NOT be made until the ‘I’ grade has been updated.
  • Enrolled in the SUMMER term but not registered for the FALL term: username change will be completed in October if your final grades for the term have been posted for all of your courses. If you have a pending ‘Incomplete’ grade, the change will NOT be made until the ‘I’ grade has been updated.
  • Enrolled in the SUMMER term and registered for the FALL term: username change will be completed in January if your final grades for the term have been posted for all of your courses. If you have a pending ‘Incomplete’ grade, the change will NOT be made until the ‘I’ grade has been updated.

 

To ensure that students are not enrolled in ANY session in a given semester, updates to usernames take place following the start of the last session of a semester in which a student is NOT enrolled; for example, Fall username updates would take place one week after the start of the 2nd 8 week session.

Continue to use your current username and password for your inside.cod.edu, myACCESS, Blackboard, and dupage.edu accounts until you are notified that these accounts will be updated. You will receive an email to your dupage.edu account prior to your username being updated by the Information Technology Department. It is imperative that you move any emails prior to the update as they will be permanently deleted from the old account. Once your username has been updated, you will be contacted by a Student Helpdesk staff member at the phone number you provided informing you of your new username for these accounts.

NOTE: If the spelling of your last name and first initial remain the same, your name will be updated but the username for your inside.cod.edu, myACCESS, Blackboard, and dupage.edu accounts will remain the same.

Please contact the Office of Student Records at (630) 942-2340 if you have any questions concerning this process or have circumstances warranting special attention. 

 

Contact Information


Office of Student Records
Student Resource Center (SRC), Room 2150

Regular Hours

Monday to Thursday: 8 a.m. to 5 p.m.

Friday: 8 a.m. to 5 p.m.

General
Phone: (630) 942-3838
FAX: (630) 942-3693
Prerequisites: (630) 942-3830

Email contacts:
Student Records: recordsoffice@cod.edu
Grades: gradesdept@cod.edu
Graduation: graduation@cod.edu
Official COD Transcripts: transcripts@cod.edu
Transcript Evaluation: evaluation@cod.edu
Prerequisites: prereq@cod.edu
Verifications: verifications@cod.edu

Individuals who need language assistance, please call Campus Central at (630) 942-3000 or email campuscentral@cod.edu.

College of DuPage

425 Fawell Blvd., Glen Ellyn IL, 60137

(630) 942-2800 (Main)

(630) 942-3000 (Student Services)

  2018 College of DuPage