Preparing a Digital Image for Use in Powerpoint

  1. Scan image into Scanner using DeskScan II or other scanner application
    Scan at 72 dpi
    Set the selection marquee to your monitor's aspect ratio
    When possible, create the marquee at 800 by 600 pixels. Adjust software settings to 120% (or percentage needed) to scan the image full size
    Zoom in
    Adjust auto tool contrast/balance levels
  2. Save into a folder on the desktop as "pwrpnt.tif" file
    The default file type is usually as a .tif file. Even if you are able to save as a .jpg file from the scan software, do not do it at this point. Every time a .jpg file is worked on and saved again, the .jpg lossy compression throws away parts of the image. Repeated saves and subsequent lost data compression deteriorates the image.
  3. Open PhotoShop
  4. Open "pwrpnt.tif" file in Photoshop
  5. Change the aspect ratio, if necessary, to fit your presentation monitor; one default setting is 600 by 800 pixels
  6. Under Image menu choose Adjust & then Auto Levels to further balance the tone levels in the file. This uses the default settings. As you progress in PhotoShop you will go to the advanced tools and adjust the levels with more specific control. The default settings often correct initial scans quite well.
  7. Under Filters menu, choose Sharpen. This, again, uses the default settings and you will want to progress to the advanced Sharpen Mask  controls as you learn PhotoShop.
  8. Save as a "pwrpnt.jpg" file
  9. Open PowerPoint program
  10. Start a new presentation or go to an existing presentation.
  11. Insert a blank page.
  12. Under Insert menu, choose Picture & then From File. Look for your image on the desktop. Select it and adjust the position on the page.
  13. Save the PowerPoint presentation. The image will be embedded into the document.