Business/Marketing/Management Department Policies & Procedures

 

Introduction

This information is being provided to all Business/Marketing/Management Faculty. For part-time faculty this information is being provided in addition to the information in the Information Guide For Part-Time Faculty.

http://www.cod.edu/dept/Hum_Res/EMPL_COD/part_time_faculty_guidebook.htm

While you should be familiar with all the information in the Information Guide, you should pay particular attention to the following topics:

*  Benefits of Employment;

*  Employment;

*  Course Records and Management;

*  Class Responsibilities;

*  Policies;

*  Part-Time Faculty Center;

*  Voice-Mail;

*  Part-Time Faculty Voice Message Access.

Below are policies and procedures for the Business Division and the Business/Marketing/Management Faculty. Included are:

*  Textbooks and Teaching Materials

*  Documents considered vital to the Division/College;

*  Information that is available online;

*  Policy on class time:

*  Policy and procedure for changing class location;

*  Procedure for obtaining a substitute;

*  Procedure for absences;

*  Obtaining copies and overheads;

*  Procedures for adding and dropping students;

*  Going to the Library with the entire class;

*  Fieldtrip procedure;

*  Using a guest speaker;

*  Obtaining basic office supplies;

*  Procedure for changing a grade after the class has ended;

*  Business cards.

 

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Textbooks and Teaching Materials

The textbook publishers provide textbooks, overheads, PowerpointTM files, test banks and similar teaching materials free. The Program Coordinator will provide ordering information to you and it is then your responsibility to contact the textbook representative to request a deskcopy of the text and any ancillaries you believe you will need. Class notes are often not part of the ancillary materials, but if PowerPointTM files are provided you can view and print them in Outline View, for a start.

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Vital documents

*  Syllabus – You need to fill in the information on the sample syllabus for your course, make copies for each student in the class and turn in one copy of your syllabus to the Business Division office (IC 2026) during the first full week of the term.

 

*  Class lists – In the beginning of the term you should receive class rosters in your PT Faculty Office mailbox. You should use this list to verify that the students on the list are attending class and that all the students attending class are registered.

 

*  Grade and Attendance Record – this form is green and white.

     

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

     

It should appear in your PT Faculty Office mailbox about the third week of the term and must be turned in with the grade report at the end of the term. You should record attendance on this form. You may record grades on this form or you may use a spreadsheet. If you use a spreadsheet you will have to print it on one page and turn it in with the Grade and Attendance Record and the Grade Report. Your grading scale should be written somewhere on the Grade and Attendance form or spreadsheet.

 

*  Midterm Verification – this form is brown and white.

 

 

 

 

 

 

 

 

 

 

It is vital that this form be completed and returned to the Records Office on time. This form is used to determine state reimbursement, which is a major source of funding for the College. Students that are not actively pursuing course objectives must be identified. You may also choose to administratively withdraw these students. You are not obligated to withdraw non-participating students, but it does remove them from your roster.

 

*  Grade Report – this is a blue and white form that is sent out near the end of the term.

 

 

 

 

 

 

 

 

 

 

Grades must be recorded on this form and turned in on time with the Grade and Attendance record to the Records Office. You can not fax or e-mail grades. This form must physically reach the Records Office by the end of term deadline. The College tends to withhold final paychecks until grades are turned in. You should keep a copy of your grades and the Grade Report. If any students receive Incompletes the conditions for removing the Incomplete should be written on the green-and-white Grade and Attendance Form. The terms of any Incompletes must be the result of an agreement between the faculty and the student. Failure to turn grades in on time can result in the removal or withholding of one or all future assignments.

 

Turning Forms In Late

Mid-term Form

This form is considered late if the Business Division contacts the Program Coordinator concerning the form (which means the Records Office has first contacted the Division):

1st and 2nd occurrences – written/e-mail warning;

3rd and 4th occurrences – 1 term suspension from program teaching assignment;

5th occurrence – no further program assignments.

 

Final Grade Form

This form is considered late if the Business Division is contacted by the Records Office:

1st and occurrence – written/e-mail warning;

2nd occurrence – 1 term suspension from program teaching assignment;

3rd occurrence – no further program assignments.

 

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Online Information

The College of DuPage website contains information found in the Catalog and the Class Schedule, along with information on activities and access to the Library. The homepage can be found at http://www.cod.edu/

 

You may use registration information to track enrollment in your course at

http://www.cod.edu/Schedule/

 

Business/Management/Marketing department information can be found at:

http://www.cod.edu/dept/business/

 

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Class Meeting Time

All classes should start promptly at the assigned time and end at the assigned time. Faculty cannot change class meeting times or days. Faculty who consistently miss class, begin class late, or end class early will not be asked to return.

 

 

Changing Classrooms

All classes must meet in their assigned room. If your class must meet in another location (the library or a computer lab) the room change must be scheduled through the division. You may contact Betty Willig at 630.942.2592.

 

 

Substitutes

If you know you will miss a class you have the option to arrange for a substitute. You may contact the Program Coordinator to obtain a list of substitutes. You need to complete the Absence/Substitute Form, which is available in the Business Division Office (IC 2026). This form must be initialed by the Coordinator and delivered to the Business Division Associate Dean for Business/Marketing/Management (IC 2026).

 

 

Absences

If you miss a class that must be cancelled you must call the Business Division office between 7 a.m. and 5 p.m. at 630.942.2592. If you call after 5 p.m. you must call COD Public Safety at 630.942.2000. After missing a class you must complete the Absence/Substitute Form, which is available in the Business Division Office (IC 2026). This form must be returned to the Business Division Dean (IC 2026). Part-time employs are allowed one absence per term, after that paychecks are reduced.

 

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Copies & Overheads

Copies of syllabi, tests, handouts and overheads may be obtained at the Copy Center, IC 1005. Up to 100 pages may be obtained instantly, more than that requires that a Staff Services Work Order be completed and turned in to the Copy Center at least 2 days before the copies are to be picked up. Work Orders are available in the Copy Center. There are two types, a red one marked Test File for tests and one for all other work. Our account number for all copies is 1-1280. The college will NOT pay for copies made elsewhere. If you need typing services they are available in IC 1011. You should allow at least one week for typing orders.

 

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Adding Students To Your Class

Students who wish to enroll in your class after the first day of class must have your written permission. Forms are available in the Business Division office (IC 2026). When considering allowing additional students to enroll in your class you should consider how much of the course they have missed and how many seats you have left in the room (many rooms only have room for 35 students). You do not have to allow students to register late and you receive no additional pay for them, even if the total class enrollment exceeds 35.

 

 

Dropping Students From Your Class

Students need your written permission to drop your class 8 days after midterm. It is your decision whether or not you allow students to drop after this date. Forms are available in the Business Division office (IC 2026) if you choose to allow late drops.

 

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Library

The Business reference librarian is Judy Wagner (630.942.2021). Introductory sessions to the library’s assets are available for entire classes but must be scheduled in advance. If you elect to arrange for an introductory session, or wish take your class to the library for research during class time, you must notify the Business Division of the change of class location (also see Changing Classrooms). You must remain with your class at all times when taking your class to the library for introductory sessions or research during class time.

 

 

Fieldtrips

If you wish to take your class on a fieldtrip you must complete a Request for Field Trip form (available in the Business Division office, IC 2026) at least 4 weeks before the trip. Conditions for taking a class on a fieldtrip are on the request form, including information on transportation to and from the destination.

 

Guest Speakers

If you wish to add paid guest speakers to your class you must contact the Program Coordinator at least 4 weeks before the appearance to see if the department has funds available. Guest speakers are traditionally paid $50 per hour/appearance. If the guest speaker works for the College of DuPage you and the speaker must complete an assignment sheet. If the speaker has not worked for the college you and the speaker must complete an Independent Contractor form.  Both are available in the Business Division Office (IC 2026). Completed forms must be returned to the Program Coordinator.

 

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Supplies

Regular office supplies (legal pads, pens, paper clips etc.) are available in the Business Division office (IC 2026). We have a limited budget for special supplies (like low-odor dry-erase markers). Contact the Program Coordinator for availability. Supplies for SCC 131 are located in the room and must be obtained through the Program Coordinator.

 

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Changing a Grade

To change a grade after a course has ended, due to an error or after a student has finished an Incomplete, you must go to the Records Office, SRC 2015, in person. You must ask for a Change of Grade Form and must complete the form there. You will need your COD Faculty ID card, the 10-digit number of your course, the term and year the course was taught, the student’s name and social security number as it appeared on the Grade Sheet for the class, the original grade, the new grade, and the reason for the change.

 

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Business Cards

The College does not provide business cards for part-time faculty.

 

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