Board Policies	Information Systems	IT News
IT Strategic Plan	Job Descriptions	Network Accounts
Office Computers	Technology at Home	Technology Guidelines

Office Computers

To ensure that all technology on campus is kept up-to-date, Information Technology has created a replacement cycle for many computers, networked printers and projections systems. If you want to know when your equipment is due for replacement, the Technology Replacement Plan provides an easy to understand timetable for administrative areas, faculty office areas, and classrooms/labs.

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Technology at Home

Once you have received your Enterprise Network/E-mail Account, you will have the ability to dial into the college from home. You also can access your College e-mail account from home.

Need a computer or software to use at home? Both Microsoft and Gateway have agreements with the College for purchase of computers and software for home use.

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Information Systems

Some of the information systems require a security account. Indicate on the Enterprise Network/E-mail Account Request Form which system you need to access. Staple the Enterprise Network form to the signed form for each information system you need to access. Supervisors will help classified staff to select the appropriate systems.

Enterprise applications include:

• Financial System
  The Financial System is a complete financial package and provides such functions as budgeting, encumbrance control, expenditure accounting, cash disbursements, revenue accounting, accounts payable, accounts receivable, journal vouching, grants management and a comprehensive purchasing subsystem. The Finance and Purchasing Offices are the principal users of this system, although financial and budget reports are distributed to the Board and all administrative areas of the college.
  Financial Systems (Advantage ADM-2A) Form
• Capital Assets System
  The Capital Assets System provides for the tracking of all inventory items owned and maintained by the College. This system also monitors the financial status, determines the location, and holds other data associated with an individual item's account. The Finance Office is the main user of this system.
  Capital Assets System (CDAS/CA) Form
• Center for Independent Learning System
  The Center for Independent Learning System (CILS) provides administrative support for the non-traditional flexible learning courses offered by the Center for Independent Learning. Primary users of this system are CIL staff.
  Center for Independent Learning System (CILS) Form
• College of DuPage Administrative Systems (CDAS)
• The main function of the Financial Aid System (SAM) involves tracking, verifying, and processing financial aid awards. The Financial Aid Office is the primary user of this system.
• The Student Billing and Receivable System (CDAS/BR) manages all student financial data related to the Student Record System and Financial Aid System. The system maintains the student account through the payment cycle, prints schedules/bills, and maintains history information. The principal users of this system are the Finance Office, the Financial Aid Office, and the Registration Office.
• The Student Records System (CDAS/SR) develops and maintains all data necessary to support student functions including admission, scheduling, registration, grades and transcript generation. This system is responsible for all information pertaining to a student's academic record as well as information concerning all possible course offerings. The principal users of this system are all college administrative departments.
• The Student Tracking System provides the ability to track cohorts of students. This information can be used for decision-making, student retention studies, and adhoc queries. The principal user of this system is the Research and Planning Office. Secondary use of the data is made by a wide variety of institutional committees and teams.
Access for CDAS can be requested using one form. Students Records Form/College of DuPage Administrative System (CDAS) Form
• Human Resources System (HRMS)
  The Human Resources System provides for full payroll function and reporting as well as a personnel database containing employment, history, demographic, benefit and personal information. Human Resources and the Payroll Office are the principal users of this system.
  Human Resources System (HRMS) Form
• Position Control System
  The Position Control System provides the ability to maintain information for all college positions. Basic information is stored about a position, its budget and expense data, and incumbent information. Human Resources and the Finance Office are the principal users of this system.
  Position Control System (CDAS/PC) Form
• Campus Scheduling System
  The responsibility to schedule classes and events is shared by Instructional Services and Conference and Event Services. Scheduled classes/events can be viewed at astra.cod.edu/astraweb (no account is needed)

Board Policies

All employees should become familiar with College of DuPage Board Policies and Procedures as well as policies related to information technology.

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Network Account

An Enterprise Network account allows you to login to the college's network. You must have an Enterprise Network account in order to access e-mail or any network application. Many employees will already be set up with an Enterprise Network account on their first day of work. However, if you need to request an account, fill out the Enterprise Network Account Request Form. (Complete instructions are linked to the form.) Send the completed form to Information Technology, SRC 2001. You will recieve a copy of the completed request through inter-campus mail. This form will contain your network ID and password.

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Send comments to:
rathke@cdnet.cod.edu