Grants Office

Grant Accounting

Review Questions to Answer When Seeking a Grant

Review and seek out potential grant opportunities

Establish project accounts and account numbers

Develop project concept, develop proposal content

Develop grant narrative in partnership with project director

Develop project budget with project director

Obtain approval of Dean/Administrator

Convene grant development meetings

Answer budget related questions

Contact Director of Grants

Assist in all stages of grant development

Verify matching funds and in-kind contributions

Collaborate with Grants Office and Grant Accounting to complete application

Ensure narrative addresses all elements of the RFP

Approve contracts before President’s signature is obtained

Notify Grants Office upon receipt of funding notification

Gather necessary attachments

Submit invoices to funding sources and partners, deposit funding checks

Implement the project post award

Secure signatures on proposals, contracts, etc.

Prepare financial reports

Establish a relationship with the agency Program Officer in collaboration with the Grants Office

Package proposal in accordance with the RFP

Interpret agency policies and procedures

Certify employee effort related to project

Secure agency approval in instances of scope change or extensions in collaboration with the Grant Accountant

Approve purchase requisitions

Seek answers to budget and program related questions

Coordinate site visits when necessary

Retention of official files

File reports on time, collaborating with the Grants Office and Grant Accountant

Convene Post Award Meetings when necessary

Close out financials for projects

Follow funding agency’s policies and procedures

Provide report reminders to project directors

Paper trail for audits

Spend budget down to $0 according to contract/proposal

Review reports before submission to funder