Student Activities
Student Resource Center (SRC)
Room 1800(630) 942-2243
Vendor Guidelines and Procedures
SCHEDULING VENDOR SALES
• Vendors are invited to come on campus by the
Student Activities staff and sponsored by student clubs in exchange for
a negotiated fee (either a fixed fee or a percentage of sales).
• Each semester, Student Activities staff will contact authorized vendors to schedule dates for the following semester.
• Placement on the authorized vendor list is not a guarantee that a vendor will be scheduled to come on campus.
PRIOR TO DAY OF SALE
• Vendors must be properly registered with the Student Activities
Office PRIOR TO being scheduled to come on campus.
• The Student Activities staff will send vendors a Letter of Confirmation concerning the agreed upon arrangements.
• Vendors must notify the Student Activities Information Coordinator at (630) 942-2424 at least 72 hours in advance to change the agreed upon arrangements. Failure to do so will result in a $25 charge and possible removal from the authorized vendor listing.
RESPONSIBILITIES OF VENDORS
• Vendors must check in with Student Activities
staff, SRC 1800, prior to unloading any merchandise. Failure
to do so can result in the cancellation of future vendor dates as well
as removal from the authorized vendor listing.
• Vendors must provide their own equipment (carts, etc.) to load and unload their merchandise. No college equipment may be used.
• Vendors should arrange for someone to watch their merchandise while unloading and parking. Public Safety will not be able to watch merchandise.
• Equipment (i.e. chairs, tables, and other display items) remains within the designated display area
• The area is left neat and orderly after the sale.
• The area is kept safe.
• On the day you are scheduled
to be on campus: if you will be arriving late, or are unable to attend,
you must contact Student Activities at (630)
942-2243.
• The agreed upon payment must be made in a timely manner—within
one (1) week of the day of the sale. Failure to do so could result in
removal from the authorized vendor listing. Make checks payable to College
of DuPage. Please include sale date(s) on the check.
Payments may be taken to the Student Activities office, SRC 1800, or mailed
to:
College of DuPage
Student Activities Office
425 Fawell Boulevard
Glen Ellyn, IL 60137-6599
LIMITATIONS OF VENDOR SALES
• There will only be ONE vendor per location allowed
at any one time.
• Use of electricity will be allowed ONLY for lighting. NO audio or video or other electronic devices will be allowed.
• Distribution of food and drink is not allowed, unless it is a product that you have been approved to sell as an authorized vendor.
• The product(s) on display will be required to remain within the designated area. This measure is to prevent the walkways and doorways from being blocked. It is the responsibility of the vendor to ensure this.
• Vendors must stay behind the table to sell their products.
• Vendors will be limited to use of two 8’ tables, one 6’ table and two chairs. Vendors are NOT to request additional equipment or assistance from any college personnel.
• Vendors must contact the Student Activities Information Coordinator at (630) 942-2424 regarding changes in arrangements or with questions.
• Posting of signs other than on the table is not allowed (i.e., on walls, in bathrooms, etc.).
• The official closing time of the college is 11:00 p.m. Vendors are not allowed to remain past this time.
SPACE AVAILABLE FOR VENDOR SALES
• SRC/IC Foyer (NE Corner)—located
on the second floor between SRC and IC Buildings (near Public Safety).
• SRC North (Lower Walkway)—located in the SRC North outside of the bookstore. Note: this area will only be scheduled during certain times of the semester and at the discretion of the Student Activities staff.
GENERAL
• The Vendor Program at College of DuPage has been established so
that the student clubs can raise funds. Therefore, on the Vendor Qualifying
Form, all vendors are required to indicate the amount of compensation
that will be donated to the sponsoring club. The amount can be either
a percentage of sales (minimum of 15%) or a per-day fee (i.e., $100 -
$150 per day). Failure to complete this section will result in a delay
in processing your application or rejection as a vendor.
• Vendors are reauthorized annually during the summer session. New vendors authorized prior to January 1 will be required to complete and return a new Vendor Qualifying form during the summer session of the current year (i.e., approved on 8/1/05, qualified until 9/1/06). New vendors authorized after January 1 will be reauthorized during the following summer session (i.e., approved on 2/1/06, qualified until 9/1/07), and annually each summer session thereafter.
• You will receive one warning if you fail to comply with the above guidelines; a second infraction may result in immediate removal from the authorized vendor listing.
