Scheduling Meetings
General Guidelines for Scheduling Meetings
• You MUST reserve space before you can use it.
• Clubs and organizations are encouraged to schedule regular meetings on a specific day of the week at a regular time. The Club Meeting Room (SRC 1556) is available for that purpose. Other rooms may be used as available.
• Once
your club has decided when and where they would like to meet, fill out
a Meeting
Request Form, which is available at the Student Activities front desk.
• Once your request has been scheduled in the Campus Scheduling
System, a confirmation will be sent to the club adviser and the student
making the request.
• Flip charts, chalkboards and V/A equipment should be requested in advance, via your adviser, through the Library.
• The Student Activities staff will add meetings to the college’s home page AND Student Activities web site.
Use of College Facilities by Groups Not Affiliated With the College
• Student clubs and organizations (as well as departments, divisions, offices, centers) are "affiliated with" the college. Registered student clubs may use the facilities of the college to meet their stated purposes and objectives.
• Occasionally a group NOT affiliated with the college may request your assistance for their group to use college facilities. In most cases the outside group may be better served by the Conference and Event Services office.
• PLEASE discuss each of these situations with your adviser and your club's liaison to determine what is best for your student group.
General Guidelines for Scheduling Tables
A club can schedule UP TO 16 days of tables per semester at a time (ONE table each day). IF clubs would like to schedule additional days, you can check back the week you would like another day. This rule ensures that all clubs have a fair chance to securing tables. Clubs will need to call 942-2644 or stop in and schedule tables at the front desk of Student Activities.
General Guidelines for Movies
For the most part, movies which are not part of regularly scheduled classes should not be shown unless public performance rights have been obtained. Some movies are purchased with public performance rights. If the film belongs to the library and may be shown without obtaining additional rights, the information will usually be noted in the library catalog. Some movies have been created so that they can be mass distributed, such as environmental awareness movies from PETA. If they do, that information will be clearly provided along with the movie.
However, feature films almost always do not come with public performance rights. Getting permission can be expensive. Student Activities will not be able to provide funds for obtaining the public performance rights. Beware of contacting the distributor; they are often not the copyright holder. Here are three of the major licensing agencies you can contact for prices:
• Motion Picture Licensing Corporation (MPLC)
Offers umbrella licenses for non-commercial use.• Swank Motion Pictures, Inc
Offers public performance licensing for non-theatre showings.