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INFORMATION GUIDE FOR PART TIME FACULTY
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WELCOME!
Letter from Sunil Chand, President
COD Commitment to Equal Opportunity
Letter from Christopher Picard, Vice President, Academic Affairs
TABLE OF CONTENTS
Commitment to Equal Opportunity
Letter from the Vice President, Academic Affairs
Academic Affairs Organization Chart
Harold D. McAninch Arts Center (MAC)
State Universities Retirement Plan (SURS)
Tax Sheltered/Deferred Income Plan
Full-Time Faculty Opportunities
Evaluation of Part-Time Faculty
Student Withdrawal from Credit Classes
Class Lists and Faculty Grading Sheets
Closures and Cancellation of Class
Harassment and Sexual Harassment
Assessment and Testing Services
Part-Time Faculty Voice Message Access
English as a Second Language (ESL)
Off-Campus Center Location Maps
Quick Reference Telephone Numbers
Historical Background and Description of the District
On Sept. 25, 1967, College of DuPage first opened its doors under the late President Rodney Berg and the late Board Chairman George L. Seaton. Classes were held in office trailers and at 40 leased suburban sites. Driving from class-to-class, the 2,621 students and 87 full-time faculty and staff at this “campus-less” college became known as road-runners, hence the College’s nickname “Chaparrals.”
In 1968, a 273-acre Glen Ellyn campus site was acquired, and a year later, three interim buildings were constructed west of Lambert Road. When the first permanent building, today’s Rodney K. Berg Instructional Center, was opened in 1973, enrollment had eclipsed the 10,000 mark. Four years later, when the third floor in the IC was completed, enrollment stood at 19,642.
The Business and Professional Institute was created in 1979, a year that also marked the appointment of H. D. McAninch, PhD, as COD’s second president. In 1983, when the Student Resource Center and Physical Education Center were both unveiled, enrollment was 27,000.
Michael T. Murphy, PhD, became the College’s third president in 1994. That year, College of DuPage finally took its place as America’s largest single-campus community college.
The Student Resource Center Addition opened in September 1995. The three-story, 160,000 square-foot facility houses an expanded Library, college bookstore, the Jack H. Turner Conference Center, and the Academic Computing Center.
Sunil Chand, PhD, became the College’s fourth president in July, 2003. Under his leadership, the College converted from quarters to semesters, implementing a facilities master plan, and pursuing reaccredidation through the AQIP process.
The College of DuPage campus currently includes eight on-campus buildings: Student Resource Center, Berg Instructional Center, Seaton Computing Center, McAninch Arts Center, Physical Education and Community Recreation Center, Open Campus Center, Building K and Building M.
In addition, the College operates five Regional Centers: Addison Center at Technology Center of DuPage, Carol Stream Community Education Center, Naperville Center, Westmont Center and West Chicago Community Education Center. Also, five Centers for Independent Learning, one at each regional center, and in Bloomingdale and Lombard.
The community college district that College of DuPage serves has grown, too. Originally formed from 10 high school districts, District 502 became the most populous in Illinois, outside of Chicago, when a neighboring community college district was annexed in 1967. College of DuPage now serves parts of Cook and Will counties and the majority of DuPage county.
Academic Affairs Organization Chart
Part-time instructors are eligible for a 10 percent discount on personal purchases. The discount applies only to items purchased for and by the instructor. Some exceptions to the discount include software and red tag items. A faculty ID is required and the Associate Dean or Director may be called for verification. Please present your ID to the bookstore cashier at the beginning of the transaction.
Compensation checks may be directly deposited into a checking or savings account. Contact payroll at (630) 942-2459 for an application. Please note: A voided check or deposit ticket must be attached; payroll cannot process the request without one.
Please contact Human Resources for a list of vendors that provide various discounts to our employees. Call (630) 942-2427 or 942-3957 or click here for the list of discount programs.
The DuPage Credit Union is available to all eligible employees for savings and/or loans. These employees may elect to have regular payroll deductions for their paychecks. Membership application cards and salary deduction authorization are available from the Credit Union or from the Human Resources Office. DuPage Credit Union is located in IC 3080 or at 630-942-2050.
Harold D. McAninch Arts Center (MAC)
Part-time faculty are eligible to receive the student rate on all performances. Please call the ticket office (630) 942-4000 or go to the Arts Center (AC), Room 101, to reserve tickets. Special class rates are also available when you tie in a performance to your class syllabus.
The College offers an employee paid health benefit program for part-time faculty who earn at or above a minimum established amount. Contact Human Resources at (630) 942-2427 or 942-4272 for details.
Part-time faculty who have worked at the College for at least 9 semesters are eligible to win a monetary award at the beginning of Fall term. Approximately 15 awards are presented each year. Nominees are selected from student evaluations, observations from administrators or discipline assistants, comments from peers, or unsolicited praise from students.
The College plant shop (Building K Room 101) offers a 10 percent discount on everything in the shop including giftware. Hours change quarterly. Hours change each term. Please bring your employee ID card when making a purchase.
State Universities Retirement Plan (SURS)
All faculty, except those employed on an occasional substitute basis or less than a full term, contribute eight percent of their gross compensation pre-tax to the State Universities Retirement Plan administered by the State Universities Retirement System (SURS). College of DuPage neither represents the benefits nor assumes the liabilities for benefits and/or employee benefit choices available through the SURS program. For more information, contact SURS at 1-800 ASK-SURS, 1-800-275-7877.
If you terminate employment from the College of DuPage, you will need to submit a written resignation letter to Human Resources. You will then receive a Refund Form for your SURS contributions. There is a 10 percent early withdrawal penalty and 20 percent Federal Tax withholding subtracted from your refund unless you request a direct rollover to an IRA.
Participation in SURS and in other tax deferred retirement options such as IRAs may mean you may not realize the full tax deferment on all your accounts. Check with your tax adviser.
Tax Sheltered/Deferred Income Plan
Part-time faculty members are allowed to participate in the 403b and 457 programs. These are supplemental retirement plans that allow payroll deductions on a pre-tax basis and deposit your money into a 403b or 457 plan of your choice from our list of providers. If you would like more information on this benefit or a list of the current companies that we have on the plan, please come to Human Resources or contact the Benefits Department at 630-942-2427 or 630-942-4272.
The College extends a tuition waiver benefit (for a single credit class per term) to active part-time faculty who earn at or above a minimum established amount. Contact Human Resources for details at 630-942-2460.
Workers’ Compensation provides medical, disability and death benefits for employees injured on the job.
All injuries incurred on the job must be reported to the Health Services office or Public Safety Police within 24 hours of the injury or on the next business day. Medical bills from a work related injury or illness should be submitted to Human Resources for processing.
Personal records are based on information you provide. Please promptly notify the Human Resources Department (in writing) and your Associate Dean or Director if any change occurs in your name, address, telephone number, or other place of employment.
All part-time assignments are temporary and may be canceled or discontinued at any time by the administration with no further obligation or liability (Board Policy No. 4456).
Part-time faculty who no longer wish to work for the college should submit a written notice to their immediate supervisor with a copy to the Human Resources office. This notice must be submitted in order to apply for a refund from SURS.
Part-time faculty who resign prior to completion of an assignment may not be eligible for rehire.
Part-time faculty who do not work for three consecutive semesters will be automatically removed from the system. This does not necessarily affect ability to work in the future. Should these instructors return to active work at the College, they will be required to complete new employment paperwork.
See the section on State Universities Retirement Plan (SURS), for more information concerning termination of employment.
Part-time faculty members will be issued identification cards by the Public Safety Police Department office in the Student Resource Center (SRC). To make an appointment, call 630-942-4280 or 630-942-2000. This photo identification card also serves as a Library patron card to check out any materials including films and videotapes.
Full-Time Faculty Opportunities
Full-time faculty jobs are posted for internal candidates, including part-time faculty, for seven days prior to availability to external candidates. To be considered prior to external candidates, you must apply during this seven-day posting period. For this reason, you should frequently monitor our posting locations.
For future openings, please monitor the job posting bulletin board outside Human Resources, the job line at 630-942-2796, the Green Sheet, or click here for the C.O.D. website.
To see the contents of your personnel file, please make arrangements by calling the Human Resources office at 630-942-4233.
Remuneration for part-time teaching assignments shall be at a rate established by the Board of Trustees. Part-time assignments for individuals will be limited to two-thirds of an annualized teaching load (Board Policy No. 4456).
Paychecks are usually issued eight times each semester. The controller sets exact dates each year. Breaks between terms are not included in paychecks.
Part-time faculty are paid through the end of each term only. Non-credit instructors receive the final check by mail. Initial questions concerning paychecks should be addressed to the Associate Dean or Director. If your paycheck is incorrect, call Human Resources 630-942-2648 or 630-942-2689. The college will collect overpayment amounts made to you.
An employee can appeal any issue up one administrative level in the organization.
In matters of unpaid suspension or termination of employment during a term of active employment, an employee should refer to Board Procedure 4355.
All faculty should refrain from selling or promoting anything of value, including products or services, for personal gain for themselves or others (Board Policy No. 4069).
The part-time instructor has four major responsibilities: teaching, advising, evaluating and performance of certain necessary administrative functions.
Part-time instructors are expected to:
Provide instruction according to the stated philosophy and objectives of College of DuPage.
Follow established active course files and college catalog course descriptions.
Inform students of course requirements, evaluation procedures and attendance policies.
Evaluate student performance according to course objectives.
Assist students with subject-area study problems.
Help students with long-range program planning and provide career information within the discipline.
Maintain accurate attendance and scholastic records of students, and submit required reports according to published deadlines.
Become familiar with the materials provided by the Associate Dean or Director.
Provide input concerning course content to the Associate Dean, Director or Coordinator.
Follow the established schedule for the class by meeting for the entire class time on each scheduled day.
Maintain an effective and orderly learning environment.
Observe and inform students of regulations regarding smoking, eating and parking at both on-campus and off-campus instructional sites. Remember, the college is a guest at many of the off-campus locations.
Other related duties as assigned.
It is important that all Grade Reports, Grades Sheets And Mid-Term Verification sheets be turned in on time, preferably before the stated deadlines.
If an instructor must miss class, the instructor should call the appropriate administrative office and indicate the current assignment and the assignment for the next class meeting. The Associate Dean or Director will arrange for a substitute, when possible, and file an absence report for payroll purposes.
Adjunct faculty will receive up to two absences at full pay per academic term for sick and/or approved emergency leave for each course taught and/or per 64 clock hours or more non-teaching assignment, not to exceed four per academic year.
In addition, adjunct faculty will receive one absence at full pay for sick and/or approved emergency leave for each course taught and/or per 64 clock hours or more non-teaching assignment for summer term.
Adjunct faculty will receive up to two absences at full pay per academic term for jury duty leave if jury duty causes the employee to miss assigned work. Employees must notify the Administration at least one week prior to expected Leave for jury duty. The employee will notify the supervisor of jury dismissal at the earliest possible time. If employee receives compensation for work missed as per this paragraph, the employee must submit any compensation received from the court for jury duty to the cashier upon receipt. The employee may keep the travel expense portion of the payment as indicated on the check stub.
Please see your division for absence policy for assignments of a shorter duration of less than a full term. With prior approval of the appropriate Dean or designee, qualified persons may substitute for faculty members in the event of absence; compensation will be at the appropriate part-time faculty rate (Board Policy No. 4451).
Classes meeting for more than one and one-half hours at a time have a built-in break. The breaks are recommended according to the following guide:
Up to one-and-one-half hours: no break
One-and-one-half hours: 10-minute break
Two or more hours: 20-minute break
The instructor should decide what time in the class period is best and most convenient for scheduling a break.
Instructors of credit courses should receive an active course file which sets forth the objectives and topical outline developed by College of DuPage and approved by the Illinois Community College Board. This outline is the basis from which the syllabus should be developed. If you do not receive an outline, call the office of the Associate Dean or Director.
Non-credit instructors should contact their Program Coordinator to obtain current course outlines.
A copy of your syllabus should be submitted to your Associate Dean. Check with your Associate Dean or Director for required submission dates.
Each instructor should develop and distribute a syllabus to students and submit a copy to the Glen Ellyn campus Associate Dean's or Director's office. The syllabus should include:
General course description and key objectives from the active course file.
Course requirements (text, attendance policy, exams, exam dates, make-up exam policy, field trips, etc.).*
Grading procedures and assignments.*
Tentative time schedule of topics and assignments.
The instructor's voice mail and e-mail address.
Institutional withdrawal policy.
*Not applicable to non-credit classes.
Check with your Associate Dean or Director for additional information which may be required or recommended.
A desk copy of the text for each course is furnished for the instructor's use. Contact the Division office, or contact the publisher directly.
Evaluation of Part-Time Faculty
All new College of DuPage instructors will be evaluated using a student questionnaire each term during the first year they teach. Instructors who have taught at College of DuPage for a minimum of one year will be evaluated at least once during the academic year or as determined by the Associate Dean. It is the instructor's responsibility to delegate a student to administer the questionnaire and return it as directed to the office indicated on the instruction form.
Field trips are a valuable extension of the classroom learning experience. In general, field trips can be requested but not required of students. An alternate assignment should be provided for any student who cannot attend a field trip.
For a short-term, single day or class period field trip, permission is received from the appropriate unit administrator at least one week prior to the trip by use of the “Pre-Travel Approval Form.” The form is available in each academic administrative office. The completed form will be retained in the administrative unit office for reference.
A chartered bus or College of DuPage van may be used for field trips. The cost for the bus or van is via each administrative unit and checking there first regarding available funds is necessary. Arrangements for the bus or van are then made through the Purchasing Office. The instructor should take a completed and signed “Requisition Form” to Purchasing when making arrangements for the bus or van.
Faculty and students are not covered under the College liability plan when they use their personal vehicle to transport students on a field trip. Either a college vehicle should be used or students should be directed to meet the instructor at the field trip location. Any arrangements for carpooling should be made only by the students.
Students often ask instructors questions about registration. The following information will help in answering the most frequently asked questions.
Students must register for all classes they attend. Returning and new students may register on or after their appointment time, online at www.cod.edu or by touchtone phone at 630-942-3555. Students need their PIN number, Social Security number and course codes to register. They may obtain their PIN by calling 630-942-3555 and pressing “3.” Students must have written permission from the instructor to register for a credit class after the first class has begun.
Students attending class who do not appear on the class list may not have registered or may have registered for the wrong section. If students wish to remain in the class, a permit from the instructor is required. All registrations must be completed before mid-term. Registration is not allowed after this time. A $3 service fee is charged if students make a change to their schedule. For additional information, see the Class Schedule.
Students may add courses up to the start of the first scheduled class meeting. Only the instructor of the class for which late entry is sought may grant exceptions. Permission for late registration must be submitted on the “Instructor’s Permission to Register” form and submitted electronically to permits@cdnet.cod.edu or brought to the Registration office, SRC 2048. Payment must be made the day they register. Students must register within one week of the date the permission form was issued Students may not register for classes after mid-term. The Registration office is located in the Student Resource Center (SRC), Room 2048. “Instructor’s Permission for a Student to Register” forms are available in your Dean’s office, the Registration office, the Part-time Faculty Center (Instructional center (IC), Room 2070), the Office of Instruction (Building M, Room 163), and e-mail Registration shared folder (permits@cdnet.cod.edu). Please make sure all information is filled out accurately and signed by you.
Payment may be made at the time of registration with cash, check, money order or credit card (Discover, MasterCard, American Express or Visa) at the College of DuPage Cashier’s office, Monday through Thursday from 8 a.m. to 7 p.m.; Friday from 8 a.m. to 5 p.m., and Saturday from 9 a.m. to 1 p.m. Payment may also be mailed to College of DuPage, 425 Fawell Blvd., Glen Ellyn, IL 60137. ATTN: Cashier’s office.
If payment in full or arrangements for deferred payment are not made by the published payment due dates, the student will be dropped for non-payment. The student may re-register for these classes (if they are still available), and payment is due by the next payment due date. There is a $5 re-registration fee. The students’ cancelled check is their receipt. There will be a $20 fee for returned checks or charge card rejection. In the event a scholarship/grant is not fully funded, the student is responsible for payment of the balance.
College of DuPage students have the option of either paying for their course tuition in full or using the college’s Deferred Payment Plan option. This option is available to those whose credit tuition and fees amount to $200 or more for the current term.
To qualify for the Deferred Payment Plan, students need to sign a promissory note in person at the COD Cashier’s office in the Student Resource Center (SRC), Room 2049a. Students using this option are required to pay one-third of their total tuition and all fees when the promissory note is signed. A $15 non-refundable fee is also paid at that time.
Refunds for 16-week semester credit classes are as follows:
Student Withdrawal from Credit Classes
Students may withdraw from credit classes online at www.cod.edu or by touchtone phone at 630-942-3555, up to eight calendar days following the mid-term date in any class. Thereafter the student must have the instructor’s written permission on the “Instructor’s Permission to Drop” form to withdraw from the course. This form must be presented to the Registration office by the student or submitted electronically by the instructor (permits@cdnet.cod.edu) prior to the end of the term.
Class Lists and Faculty Grading Sheets
Instructors receive one or two (depending on length of the class) class roster lists from the office of the Director of Admissions, Registration and Records. Check these carefully against students in your class and report any discrepancies immediately to the Registration office, 630-942-2377. If there are any students not listed on your class roster, inform them that they must register immediately. These students must present your written permission to the Registration office. No registrations will be accepted after mid-term.
Instructors periodically receive drop/add notices that reflect a student’s status in their class.
Mid-Term Enrollment Verification and Withdrawal Form
Instructors receive this form within a few days after mid-term. Accurate information on the form is crucial, as it affects state reporting and funding.
Complete the form in the following manner:
Print “N” and darken in the appropriate circle for students who are not actively pursuing completion of course objectives.
Students marked with the “N” only will receive a letter informing them of their options, but they will not be withdrawn.
Print a “W” and an “N” and darken in the appropriate circles for any students you would like to have withdrawn.
Students marked with an “N” and “W” (or just a “W”) will receive a letter informing them that they have been withdrawn from your course.
Approximately ten days after the start of the term, instructors receive a green and white Grade and Attendance Record for each class. This form should be filled in completely and clearly with grades and attendance, as it may be used in the future for verification, auditing, research, etc. This is the College’s official record and is permanently stored in the archives.
Approximately two weeks before the end of the term, instructors receive a Final Grade Scan Form. A grade must be entered for each student. Print the grade and bubble in the appropriate circle for all students. If you gave a student permission to withdraw, code a “W.”
It is critical that both the Grade and Attendance Record and Final Grade Scan Form are signed in ink at the bottom of the form and are returned to the Records office (SRC 2015) no later than the due date in order that grades can be made available to students in a timely manner.
Students may access their grades online at www.cod.edu or by touchtone phone at 630-942-3555.
Approximately three weeks after the end of the term, instructors receive a Grade Verification Sheet. Please verify the assigned grades and report any discrepancies to the Records office at 630-942-2440.
Forms Are Critical
Are you missing a grading form? Please call the office of the Director of Admissions, Registration and Records 630-942-4284 if you do not receive a Grade and Attendance Record, Final Grade Scan Form or Mid-Term Enrollment Verification and Withdrawal form so one will be reordered for you.
When do you receive and return forms for odd start/stop classes? Often dates are prorated according to the length of the class. Please see the instruction memo included with the grading sheet.
Grading/Evaluation of Student Performance
College of DuPage has no prescribed procedure for assigning grades to students. Instructors are expected to use good judgment and fair methods in grading. Students should be told how grades will be determined and what the requirements are for attendance and assignments. Include this information on the syllabus.
Students in non-credit classes do not receive grades. Certificates of participation or satisfactory completion may be given if desired. Instructors should contact the Continuing Education Office at least two weeks in advance to arrange for certificates.
Letter grades currently granted by College of DuPage carry the following connotation:
A - high degree of excellence in achievement
B - better than average achievement
C - average acceptable achievement
D - minimum standard of achievement
F - failure to complete minimum requirements
S - satisfactory
I - incomplete
R - repeated course
W - withdrawal
X - audit
I - Incomplete: An instructor may assign an incomplete grade if for some unavoidable reason the student has not been able to complete the course. The "I" grade may be changed within the time limits established by the instructor, up to 12 months (three terms) from the end of the term in which the "I" grade was assigned. The instructor may extend the time limit up to an additional 12 months. However, this extension must be established within the first 12-month period and be reported by the instructor to the Records office at that time. If the student fails to complete the course within the prescribed time, the "I" may be changed to "F" or the appropriate grade at the discretion of the instructor. If the grade is not changed within the prescribed period of time, the grade will remain an "I".
R - Repeated Course: This grade is not assigned by instructor. It appears on the transcript when a course has been repeated. Only the higher grade is recorded as a credit-bearing grade and is included in the grade point average.
W - Withdrawal: The "W" grade is given to a student under one of the following conditions.
X - Audit: This grade is not assigned by the instructor, but is automatically generated by the computer program. A student must indicate a desire to audit at the time of registration. The audit grade of "X" earns no credit and does not affect the grade point average.
S/F - Satisfactory/Fail Grading Option: Certain classes offer only "satisfactory/fail" grades. In all other classes the instructor and student may choose the S/F grading option if the instructor determines that the "S/F" option is applicable to the course. It is the instructor's responsibility to set deadlines for students' grade option decisions and communicate these deadlines to the students during the first week of instruction. All students desiring the "S/F" option must sign an agreement with the instructor confirming the use of the "S/F" grading option. Some courses do not allow a satisfactory (S) grade to be counted towards degree or certificate completion. See the current catalog for details.
Grading Option Forms are available in the part-time faculty centers, the academic division offices, and the Records office (SRC 2015). The "S/F" grade option cannot be changed after the grades have been sent to the Records office.
The satisfactory or "S" grade will not be computed in the GPA; the fail or "F" grade will be computed.
S/W - Satisfactory/Withdrawal Grading Option for Courses Below 1100:
For courses below 1100 only, an "S" or "W" may be issued as a final grade for individual students or an entire class. Letter grades may be assigned as requested by the student. Courses below 1100 are not included in the student's grade point averages.
There is a Faculty and Staff Emergency Response Handbook in each classroom located by the phone. This document contains emergency procedures. To maximize its benefit, please take a few minutes to become familiar with the document.
Be aware of the fire exit and telephones nearest the classroom. Fire evacuation maps should be posted in each classroom. In the event of a tornado warning, follow directions posted in the room for tornado evacuation, move away from windows, and remain there until an all-clear is sounded.
In emergencies, dial ext. 2000 at the Glen Ellyn campus, other off-campus locations should dial 911. Following an emergency situation, an Accident and Incident Report Form must be completed and submitted to the Associate Dean or Director. Glen Ellyn campus instructors should notify the Office of Public Safety Police Department, 630-942-2000, and Health and Public Services 630-942-2154. A copy of the Emergency Evacuation Procedures Manual is available from the office of the Associate Dean or Director.
Instructors at off-campus locations should contact the satellite supervisor who will call paramedics if medical help is needed. The Associate Dean or Director must be notified within 24 hours.
Closures and Cancellation of Class
As a general rule, College of DuPage operates during bad weather. A notice to cancel classes will come only from the President's office. Classroom based part-time faculty need not report if classes are canceled. The decision to cancel night classes is made by 4 p.m. The college may be open even if surrounding high schools close. Radio station WDCB-FM (90.9) will announce closure of college and off-campus facilities. Other stations are notified by the college and may announce cancellations: WMAQ 670AM, WGN 720AM , WBBM 780AM, and WLS 890AM . Call 630-942-3000 for closing information.
Institutions of higher education are conducted for the common good, which depends on the free search for truth and its free exposition. Academic freedom is essential to these purposes and carries with it responsibilities and duties as well as rights. Academic freedom is guaranteed within the discipline subject matter for which adjunct faculty members are employed. They shall be free to present instructional materials which are pertinent to the subject and level taught in their courses, and they shall present controversial material in an unbiased fashion within the scope of College-approved course objectives. It is the obligation of adjunct faculty members to be accurate, to exercise appropriate restraint, to show respect for opinions of others, and to indicate in the expression of their opinions that they are not speaking for the institution.
Credit classroom assignments are limited to two-thirds of a normal teaching load in your particular discipline. Combination credit class and non-credit/non-classroom contact hour loads are limited to a total of 24 contact hours per week. Contact your division or Human Resources for further classification. (Board Policy No. 4456)
The teacher-student relationship is a confidential one. The student holds the expectation that statements made in the classroom, discussion with teachers in conference, or written views will be respected and not reported outside the academic community.
In general, no information is to be released about a student to another student, external person or agency without the student's written consent. Consent forms are available in the Records Office. For any exceptions, consult the Director of Admissions, Registration and Records who is responsible for records control according to the administrative guidelines in Board Policy and Procedures 5717, Privacy of Student Education Records.
Employees are released from work for jury duty or subpoenaed witness duty. Employees are eligible to use their paid absence per civic duty leave if they have not already used it.
No employee will unlawfully or inappropriately possess, use, be under the influence of, dispense, distribute or manufacture any controlled substances, illegal drugs or alcohol in the workplace or in any college-sponsored activity or function (Board Policy No. 4065).
College of DuPage part-time faculty are expected to adhere to the policies and procedures of the institution. The employee shall adhere to the Mission, Philosophy, Ethical Core Values, and Goals Statement of the College of DuPage and shall follow institutional procedures designed to implement Board policies (Board Policy 4069).
In fulfilling obligations, employees will:
Students are afforded certain right to privacy under the Family Education Rights and Privacy Act (FERPA). Information that would directly identify the student or make the student's identity easily traceable is considered personally identifiable and cannot be disclosed without the student's written consent:
Faculty should not publicly post final grades, nor disclose them to students by phone or through the students' e-mail addresses without written consent of the students. Students may access their final grades online at www.cod.edu or by Touchtone at 630-942-3555.
Questions regarding students' progress and grades from parents or other third parties should be referred to the Records office, Student Resource Center (SRC), Room 2015, 630-942-2440.
Harassment and Sexual Harassment
No student, employee or visitor may be subjected to harassment on the basis of race, color, religion, sex, national origin, age, disability, or sexual orientation. All students, employees and visitors have the responsibility to avoid any act or actions, implied or explicit, that suggest harassment to a reasonable person (Board Policy No. 4074).
When a holiday falls on a Saturday the holiday is observed the Friday preceding; when a holiday falls on a Sunday the holiday is observed on the following Monday. Check the current college calendar for holidays.
Since employment is temporary and may be cancelled or discontinued at any time, the applicable provisions of USERRA do not apply. Employees can reapply for employment upon completion of military duty.
Please refer to the current college Catalog for regulations regarding student rights and responsibilities. A member of the college community can expect that the college will exercise judicious restraint in using its power to regulate student behavior. Enforcement of rules and regulations shall be fair and shall be pursued as an extension of the guidance and educational process. Faculty members, in the exercise of their authority and responsibility and after consultation with the appropriate supervisor, may recommend to the Dean of Students or Public Safety Police Department that action be taken as may be necessary to effectively maintain the objectives of the course and demeanor of the classroom environment. The lowering of grades is not appropriate as a penalty for misconduct; however, academic credit need not be given for work which is the product of cheating or plagiarism.
The use of tobacco products is prohibited in all indoor college facilities, owned or leased, within designated non-smoking entrances and in all college-owned vehicles (Board Policy No. 6512).
The Seaton Computing Center (SCC), Academic Computing Center (ACC), and K Computer Complex (KLAB) have classroom computer labs for use by your classes. In addition, the ACC and KLAB have open lab areas where students can complete assignments outside of class.
Additional computer labs with dedicated to specific disciplines are located throughout the college.
Reserving On-Campus Labs - Up to 1 hour and 20 minutes of computer lab time can be booked per class, per day by any faculty member who needs access to one of the computer classroom labs.
All academic computer lab classroom scheduling is handled through your division office.
Reserving Off-Campus Labs - The four off-campus centers (Addison, Carol Stream, Naperville and Westmont) have computer classrooms that are used for instruction as well as open lab. Faculty should contact the appropriate center for available open lab times.
Please be aware that students will not be allowed into the computer lab classroom when you are not present. Please make sure all students have left and that the door is locked at the end of your schedule lab time.
For complete lab information, please visit the Academic Computer Lab's home page at www.cod.edu/it/labs.
The Library Circulation Services area has a few films, videocassettes and DVDs available for all faculty use on and off campus.
Instructors on campus in Glen Ellyn may call 630-942-2106 to arrange delivery. Circulation Services will pick up the film and equipment from the classroom usually before 10 p.m. Media may also be returned to the Circulation Services desk in person.
Instructors at off-campus locations should call the Circulation Services 630-942-2106, at least three days in advance. Most off-campus locations have AV equipment available for instructors' use. Instructors are responsible for returning films and other AV equipment to the supervisor or designated location within the satellite. College of DuPage materials and AV equipment should not be left in classrooms at off-campus locations. The on-duty supervisor should be asked about availability.
The College Bookstore (operated by a private contractor) is located on the first floor of the Student Resource Center (SRC) near the north entrance. The Bookstore sells all required course materials as well as recommended and general interest ancillary materials. Most textbooks are available for sale two weeks before the beginning of each term. Students can order books for UPS home delivery by called 630-942-3883, or through the Internet at www.efollett.com. In addition, the bookstore carries a wide selection of school and art/drafting supplies, gifts, cards, clothing, software, magazines, and fiction and general interest books. The store also offers special order service on any book, public faxing and photo finishing.
| Regular hours: | Monday to Thursday | 7:45 a.m. to 7:00 p.m. |
| Friday | 7:45 a.m. to 3:30 p.m. | |
| Saturday | 8:30 a.m. to 1:00 p.m. | |
| Sunday | CLOSED |
Special extended hours are in effect the first week of each term. These hours are posted at the store, listed in the Class Schedule, and available by calling 630-942-2360.
Textbooks - A full refund will be given under the following circumstances.
Non-text merchandise is fully refundable with store receipt (some exceptions do apply).
Books are purchased from students all year. Fifty percent of the selling price is paid if a faculty member has requested the same book for the next term, if the Bookstore needs the stock, and if the book is in good condition. Other books will be purchased at market value.
Required, as well as recommended, course materials are available for sale through the Internet at www.efollett.com. Textbooks are listed by course, title and subject category, and are available for shipping or in-store pick up.
A discount of 10 percent will be given to employees when they personally present their College of DuPage ID card on purchased over $1. Some sale items and specially priced merchandise may be excluded from the discount.
The College liaison is the Director of Business Affairs at 630-942-2232.
College of DuPage World-Wide Web Home Page
From the College’s World Wide Web home page, www.cod.edu you can find a wealth of information about the College, its people, programs, and the services it provides. Available 24 hours a day via any standard freely available web browser such as Netscape or Microsoft Internet Explorer, the home page is an intuitive readily available source of information about the College accessible from anywhere in the world. Search functionality helps you pinpoint information fast; e-mail links on most pages provide the person-to-person communication capability for situations where you need to request further information.
The College of DuPage has a strong commitment to part-time faculty development. A variety of personal and professional development courses, workshops, and flexible learning opportunities designed to meet the needs of new and experienced teachers, are offered throughout the academic year. Detailed course/workshop information, schedules and registration are available on the Teaching and Learning Center website prior to and during each semester. See www.cod.edu/dept/tlc.
The Teaching and Learning Center is a resource center for all COD faculty and staff. A specialized library collection that includes books, journals, magazines, newsletters and videos dealing with college teaching and learning topics and using technology in education is housed in the Center. The library and the multimedia computer lab are available 24 hours a day, 7 days a week and are accessible via faculty ID swipe card.
The Teaching and Learning Center also sponsors special events and meetings throughout the academic year such as satellite downlinks of broadcasts of interest to faculty.
Questions regarding Faculty Development offerings through the Teaching and Learning Center should be directed to the Coordinator of Faculty Development, Student Resource Center (SRC), Room 1500, (630) 942-2058 or the Administrative Assistant, (630) 942-3805.
Classroom buildings are open from 5 a.m. to 11 p.m. daily. Buildings used for evening classes are locked at 11 p.m. Contact the regional offices for specific hours.
Keys may be obtained through the division office by completing a key request form and presenting it to the Public Safety Police Department administration office Monday to Friday between 9 a.m. and 3 p.m. at SRC 2038. Keys must be returned to the Public Safety Police Department when they are no longer needed. There is a $10 fee if a key is lost.
Off-campus locations have individual regulations when keys are required. Contact the off-campus regional center coordinator.
Swipe/Prox cards are now used as your library card and PE Facility access card. They open many classrooms and labs. If you are scheduled to teach in one of those areas, your division office will provide the Public Safety Police Department with the authorization needed for you to receive a swipe card with access to your specified area.
Swipe Card Access
| General Hours: | Monday to Thursday | 7:45 a.m. to 10:00 p.m. |
| Friday | 7:45 a.m. to 4:30 p.m. | |
| Saturday | 9:00 a.m. to 4:30 p.m. | |
| Sunday | 12 noon - 6:00 p.m.* | |
| *Sunday hours are extended near end of term | ||
Collection
The Library contains an excellent collection of materials that support the goals
and purposes of the College of DuPage. Formats include all types of print and
electronic resources, including books, pamphlets, periodicals, films, video
recordings, slides, electronic databases, and other forms of media.
www.cod.edu/library/services/sc/collections.htm
Library Instruction
The Library provides classes for teaching information literacy skills. Most of
these classes are conducted in conjunction with courses taught at COD. These
are supplemented by other types of group and individualized instruction. Over
20,000 students each year participate in a library instruction session.
Computer Workstations
Library workstations provide College of DuPage students, faculty, staff and
community patrons with access to electronic information resources through a
variety of computer software. The Library provides access, primarily through
subscriptions, to electronic periodical databases in all subject areas taught by
the College, as well as general factual databases. Remote access to these
electronic resources and to the Library’s online catalog is also available.
College and Career Information Center
CCIC provides a collection of college and career materials located on the
Library’s upper level, including specialized electronic career information
sources. The Library works closely with the Counseling Office to provide
students with information on their future educational or career path. Library
staff knowledgeable in these resources are available for assistance.
Technical Services
This division of the Library is responsible for acquiring, cataloging, and
processing all materials added to the Library’s collections. Faculty may make
requests for rental films from this area.
Circulation Desk
This desk is the site for people to check out materials and place materials on
course reserve. It is also the main contact point in the Library for questions
related to audiovisual equipment reservation. Any circulation transaction,
including getting a library borrower’s card, or the payment of fines, occurs at
the circulation desk. A COD Library borrower’s card
www.cod.edu/library/services/librarycard.htm
is required to check out materials. Materials and equipment policies, as
well as reserve policies, can be found on the Library’s web site.
Reference Center
This division of the Library provides assistance in the identification,
location, and use of all library resources and equipment. Library staff in this
section also assist patrons with individual research, give tours and
orientations, and help patrons obtain materials from other libraries.
www.cod.edu/library/services/reference.htm
Interlibrary Loan
The Library assists patrons with borrowing materials from other libraries
worldwide. Requests for interlibrary loan can be made at the Reference Center,
or directly to the ILL office at 630-942-2166 or via the Library website
www.cod.edu/library/libweb/fitzwater/ILLrequest.htm
or email.
Library Photocopy Policy
The College complies with the Copyright Act of 1976. The following additional
library regulations apply.
Copies for instructional or other College related activities:
Copies for Personal Use
Copies of library materials and other documents for personal use must be copied
by the individual at his or her own expense. This is facilitated in the
Library’s Print Center, located near the Reference Center.
Part-time Faculty Center - IC 2070: The Center holds the majority of the part-time faculty mailboxes. It has a computer lab with mainframe and internet access, duplicating machine, fax machine, Scantron test-scoring machines, two offices for student conferences, and work area. Supplies are available in small quantities. If large quantities are needed, please see your divisional area. Their phone number is 630-942-2303. During the semester, the Part-time Faculty Center office hours are:
| Monday to Thursday | 7:00 a.m. to 10:00 p.m. |
| Friday | 7:00 a.m. to 5:30 p.m. |
| Saturday | 8:00 a.m. to 12 noon |
NOTE: Hours are shortened during the breaks. Please call 630-942-2303 to verify hours of operation.
Office of Instruction - M 163: The Office of instruction is located in Building M rooms M161 and M163. Their main phone number is 630-942-3371. It has a computer lab with mainframe and internet access, duplication machine, fax machine, Scantron test-scoring machine, and work area. In this building, each division has a part=time office to be used for student conferences. During the term the office is staffed:
| Monday to Thursday | 7:30 a.m. to 8:00 p.m. |
| Friday | 7:30 a.m. to 4:30 p.m. |
| Saturday | 8:00 a.m. to 12 noon |
Additional information on the Part-time Faculty Center and the Office of Instruction can be found at www.cod.edu/dept/ptfaculty.
Off-Campus Centers: To a limited degree, resources are available at the off-campus centers. These resources include computer access, duplication services and Scantron test scoring machines. Below are their main phone numbers:
| Addison Center | 630-942-4600 |
| Carol Stream Community Education Center | 630-942-4888 |
| Naperville Center | 630-942-4700 |
| West Chicago Community Education Center | 630-231-3348 |
| Westmont Center | 630-942-4800 |
A petty cash fund is maintained by the Cashier-Finance Office for emergency cash expenditures of less than $100. Forms available from the cashier must be properly completed and approved by an authorized signatory. Receipts must be available to document the expenditure. Charges will be allocated to the College or department, as appropriate. No advances or reimbursements for travel are allowed through petty cash. Petty cash expenditures must be submitted within 30 days of their occurrence.
Faculty members who wish to have instructional materials prepared and duplicated for their classes should contact Staff Services. Staff Services provides copy, postal, switchboard, fax, sign printing, engraving, word processing, recycling and warehouse services. On campus in Glen Ellyn, Staff Services includes the Central Copy Center in the Berg Instructional Center (IC), Room 1005, and another office in Building M, Room 112. Forms may be submitted electronically from the Staff Services website http://www.cod.edu/dept/staffservices/ . Turn-around schedules are posted in each area. Extra time may be required at the beginning or end of the term. Requests for services should be submitted on the Staff Services Work Order form. Material may be picked up and delivered to the off-campus centers, and satellite locations; however, extra time is required. Allow a one-week turn around to cover pickup and delivery of requests. The College will not pay for outside duplicating services. Limited copying may be done in selected divisional offices and regional centers. For a comprehensive listing of services available, please call Staff Services, 630-942-2017 or 630-942-2237.
Copyright Act Information: Instructors at the college are expected to be familiar and fully compliant with copyright laws. Copyright Act Information can be found on the inside back cover of this Information Guide. Information regarding copyright is available from the College of DuPage Library Website www.cod.edu/library/services/copyright/copyrighthome.htm and the National Association of College Stores website www.nacs.org/public/copyright/.
Assessment and Testing Services
Assessment and Testing Services includes the Testing Office (IC 150), Testing Lab (IC 100), and the GED Testing Office (IC 100A). Visit us on the web at http://www.cod.edu/Service1/Assess_Test/index.htm.
Assessment and Testing Services administers a variety of tests and services, including pre-course tests, Center for Independent Learning course tests, classroom make-up tests, Constitution test, GED test, Career Interest tests, Credit by Demonstrated Competence tests, Ability to Benefit test, TABE test, test proctoring for other institutions, ACT testing, PSB-HOAE tests, and HESI tests.
Reading Pre-Course Testing
The Reading Pre-Course Test is a mandatory placement exam. Students who
accumulate or exceed six credit hours of college-level courses must take the
Reading Pre-Course Test. Courses exempt from the six credit hours are: C.O.D.
courses numbered below 1000 (zero-level courses), Older Adult Institute (OAI)
courses and Activity/Studio courses. (Obtain a complete list of these courses
from Counseling and Advising Services, SRC 2044.) The Reading Competency
Requirement helps identify students who are not yet prepared to read most
college-level texts. Test scores are used to determine readiness for
college-level reading. Tests are scored and evaluated at the testing location.
Students are not required to take the Reading Pre-Course Test if they have:
Writing Pre-course test
The Writing Pre-Course Test is a mandatory placement exam. Both new and
returning students who intend to enroll in English 1101, Composition, are
required to take this test to determine preparation for entry into an English
composition course or, if needed, the appropriate developmental writing course.
Eligibility for English 1101 also requires evidence of having met the Reading
Competency Requirement.
Students who score below the cut-off score for English 1101 must complete a Writing Placement Essay to determine their placement in either English 1101 or the appropriate developmental writing course. During peak enrollment periods, students should receive their scores within 72 hours; during non-enrollment periods, or for those students who test off-campus, scores may take longer to process. Students can pick up their scores at the Skills Assessment and Placement Center, IC 100B, or choose to have their scores sent by mail. Students can call 942-4630 to check on the availability of their scores; however, score cannot be given out over the phone.
Math Pre-Course Testing
Students who intend to enroll in Math 0482, 1218, 1220, 1428 or 1431 as their
first math course at College of DuPage are required to take a Math Pre-Course
Test before enrolling. This test is one component of placement in an appropriate
math course. Verification of successful completion of any prerequisite courses
is the second component. (Prerequisites are listed under individual courses in
the mathematics section of the College Catalog.) The Math Pre-Course Test should
be taken just prior to the term of enrollment to assess a student’s current math
knowledge.
Students who intend to enroll in Math 1432, 2134 or 2231 as their initial math course at College of DuPage are encouraged to take the Math Pre-Course Test to assess their current knowledge of mathematics and avoid the frustration of being in the wrong-level math course. The mathematics tests are offered at on- and off-campus locations during day and evening hours.
For more information, contact the Assessment and Testing Office, IC 150, 942-2401.
College voice mail is provided to all employees. Instructors are required to check voice mail at least once a week. Questions and information about voice mail and access codes should be directed to the Part-time Faculty Center, Berg Instructional Center (IC), Room 2070, 630-942-2303.
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