Doing Business with College of DuPage

This website is designed to inform vendors how to do business with College of DuPage. The Purchasing department conducts all purchasing transactions and awards all contracts for the college on the basis of price and suitability.

We are fully committed to establishing a productive business relationship with vendors and contractors to provide quality products and services for the college at the most competitive prices.

We are equally committed and welcome the participation of all qualified business, including those owned by minority, women, disadvantaged and local area vendors.

Dining Services and the Bookstore
Dining Services (cafeteria) and the Bookstore are responsible for their own purchase of supply items and books.

Vendor Login (Mercury Commerce)
This link will direct you to Mercury Commerce. Once registered, you will be notified via email regarding the availability of bids and quotations for your specific commodity. Electronic submittal of bids is not available at this time.

Current Bids/RFPs
This is a listing of current bids, quotes and RFPs.

Bids/Quotations for Supplies and Equipment
Formal, sealed bids are required for supplies and equipment in excess of $25,000. Information regarding formal bids is published in the legal section of the Daily Herald newspaper. Bid documents can be mailed to vendors upon request or obtained in person from the Purchasing department.

Bids for Construction
Formal sealed bids are required for all construction related projects in excess of $50,000. Information regarding formal bids is published in the legal section of the Daily Herald newspaper and also is listed on the College of DuPage Facilities Planning and Construction website.

Bid documents can be mailed to vendors upon request or obtained through the Purchasing department. When large blueprints are involved, bids must be obtained in person from the Purchasing department.

Request for Qualifications – Architects and Engineers
The college shall enter into contracts for architectural, engineering and land surveying services on the basis of demonstrated competence and qualifications for the type of services required and at a fair and reasonable compensation.

A Request for Qualifications (RFQ) process is required for all architectural/engineering services in excess of $50,000. RFQ information is published in the legal section of the Daily Herald newspaper and also is listed on the College of DuPage Facilities Planning and Construction website.

Proposals can be mailed to vendors upon request or obtained through the Purchasing department.

Bid Opening
Bid documents are publicly opened and read aloud by the Purchasing Manager or authorized agent on the date and time specified in the document. Late bids are not accepted under any circumstances. No decisions regarding final award of a contract will be made at the bid opening. Successful vendors will be notified by the Purchasing department. Bid results are available upon request, only after the contract award.

Award of Contracts/Bids
The award of contracts surrounding bid purchases will be made by the College of DuPage Board of Trustees, generally within sixty (60) calendar days after the bid opening. Awards will be made to lowest responsible bidder, whose bid complies with all of the bid requirements.

Invoicing and Payments
Invoices are processed by the Accounts Payable department. Vendors may expect payment within 30 days after receipt of invoice and once delivery and receipt of correct merchandise has been approved. Payments are made via ACH electronic transfer.

Invoices should be sent directly to the Accounts Payable department and must include the appropriate purchase order number. The payment for any unauthorized purchases will be the sole responsibility of the person placing the order. All vendors must have a current IRS W-9 form (Request for Taxpayer Identification Number and Certification) on file with the Accounts Payable department.

Delivery Information
All materials shipped to College of DuPage must be delivered to Shipping and Receiving, 425 Fawell Blvd., Glen Ellyn, IL 60137, unless otherwise specified on the purchase order. The purchase order number must appear on all packages and packing slips. Receiving hours are 7:30 a.m. to 4 p.m.

Sales Contacts
It is requested that you make the Purchasing department your first contact. Appointments are strongly encouraged. Purchasing staff can acquaint you with the appropriate procurement procedures and direct you to those departments most likely to utilize your products or services. All orders for goods or services shall be confirmed through a purchase order approved and issued by the Purchasing department. Any order processed without an authorized purchase order number shall be solely at the vendor's risk.


 

Contact Information


College of DuPage Purchasing Department
Berg Instructional Center, BIC 1540
425 Fawell Blvd.
Glen Ellyn, IL 60137

Phone: (630) 942-2217

Hours

Monday to Friday: 8:30 a.m. to 5 p.m.