FULL TIME FACULTY GUIDEBOOK
(At any place in this document hitting CTRL + Home will bring you back to the top)

TABLE OF CONTENTS

Letter from the President
Letter from the Vice President, Academic Affairs
Legal Statement
Academic Calendar

THE COLLEGE

      Historical Background and Description of the District
      Operation and Accreditation
      Board of Trustees
      Revenue
      Concept and History
      Educational Opportunities
      Philosophy
      Mission
      Commitment to the Future

ORGANIZATION OF THE COLLEGE

    Academic Divisions
            Business and Technology Division
            Health, Social and Behavioral Sciences Division
            Liberal Arts Division
            Natural Sciences Division
     Academic Alternatives and Instructional Support Division (AAIS)
            Centers for Independent Learning
            Field and Experimental Learning
            Interdisciplinary Studies and Special Topics
            Adult Fast Track
            C.O.D. Online
            Office of Instructional Development (OID)
            Assessment and Testing Services
            Academic Support Center
            Adult Basic Education and Adult Secondary Education
                English as a Second Language and Literacy
    Business and Professional Institute
            Center for Corporate Training
            Center for Workforce Development
            Suburban Law Enforcement Academy
            Continuing Education
                Adult Continuing Education
                Youth Education
                Older Adult Institute
      Community Affairs
            Instructional Services
            Regional Centers
      Planning and Assessment
      Teaching and Learning Center
      Library
      Honors
      Office of International Education
      Administrative Affairs
      Associations and Councils
            Administrative Council
            Faculty Senate
            Classified Personnel Association
            Student Leadership Council
            Leadership Council
      Faculty Governance
            Faculty Association

FACULTY RESPONSIBILITIES

      Code of Ethics
            Ethics Policy
      Copyright Act Information
      The Curriculum Process
            Curriculum Development Checklist
      Commencement
      Faculty-Student Responsibilities
            Faculty Advising
            Information Resources for the Advisor
            Confidentiality
            Standards of Student Conduct and Discipline
            Anti-Harassment
      Classroom Procedures
            Prerequisite
            Late Registration
            Student Withdrawal
            Instructor-Initiated Withdrawal
            Refunds - Credit Classes
            Refunds - Non-Credit Classes
            Attendance
            Field Trips
            Class Schedules and Meeting Place Changes
      Facilities and Materials
            Classroom Assignments
            Office Assignments and Faculty Access
            Swipe Cards
            College Property
            Bulletin Boards
            Desk Copies
            Textbook Ordering
            Lab Fees
            Smoking

FACULTY POLICIES AND BENEFITS

      Employment Eligibility
            Spoken English Proficiency
      Hiring Practices
            Physical Examinations
            Communicable Diseases
            Drug Free College
            Appointment Letters
            Resignation of Employment
            Assignment Crossovers Between Instructional Units
            Academic Alternatives and Instructional Support Division Assignment Procedures
            Faculty Exchange
            Summer Assignment Request Information
            Substitute Assignments
            Sabbatical Leave Proposals
      Personnel Files
      Reference Checks
      Leaves
            Family/Medical
            Voting
            Disability Benefit
      Prior Approval/Tuition Reimbursement
      Outside Employment
            Intellectual Property Rights
            Marketing of Instructional Materials
            Professional Consulting
      Benefits Summary
      Compensation
      Direct Deposit of Payroll
      Louise Beem Early Childhood Education and Care Demonstration Center
      Board Policies and Procedures

PROFESSIONAL GROWTH

      Faculty Development Requirement
      Personal Education Plan (PEP)
      Faculty Development:  Course Credit
      Faculty Development:  Alternative Credit
      Faculty Committee for Alternative Credit Procedures
      Fall All College Orientation and In-Service Day
      Teaching and Learning Center
            The TLC Technology Lab

STUDENT SUPPORT SERVICES

      Counseling and Advising Services
            Advising Resources
            General Advising
            Counseling Services
            Multicultural Student Center
            Orientation/Advising/Registration Sessions (OARS)
      Career Services Center
            Career Services
            Cooperative Education and Internships
            Service Learning
      College Career Information Center (CCIC)
      Articulation
            High School
            College/University Articulation
            Minority Student Transfers
      Student Financial Aid
      Health & Special Services
            Accident Reports
            Allied Health Students and Athletic Physical Examinations
            Bloodborne Pathogens
            Illness
            Disabled Students Assistance
            Students with Disabilities
            Student Health and Accident Insurance
            Wellness
     Student Activities
            Posting and Distribution of Printed Materials on Campus
            Student Clubs and Organizations
            Student Trustee Election
            Student Leadership Council
            Student Activities Program Board
            Leadership Program
                Leadership Connection
                Fall Leadership Retreat
            Childcare Services for Students
            Ticket Sales
            Billiards Lounge
            Identification Cards

GENERAL INFORMATION

    Assessment and Testing Services
            Pre-course Testing
                Reading Pre-course Test
                Writing Pre-course Test
                Math Pre-course Test
            Center for Independent Learning Tests
            General Education Development (GED) Test
            United States and Illinois Constitution Tests
                C.O.D. Graduation Requirement
                GED Certificate Requirement
            Career Interest Tests
            Credit by Demonstrated Competence
                Credit by National Examination
                Credit by C.O.D. Proficiency
            American College Test (ACT)
            Test Proctoring
            Classroom Make-Up Exams
            Test of Adult Basic Education (TABE)
            Ability to Benefit (ATB)
            PSB-Health Occupations Aptitude Exam
    Bookstore
            Refunds
            Book Buy-Back Program
            E-Commerce
            Central Stores
            Discounts
            Staff
    Business/Professional Travel
    Business Services
            Budget Preparation
            Budget Transfers
            Check Cashing
            Collection of Funds
            Delivery of Merchandise, Services, etc.
            Intra-College Transfers
            Legal Services
            Payment to Vendors
            Petty Cash
            Purchase of Equipment, Supplies, etc.
    Facilities Operations & Maintenance Department
    College of DuPage Foundation
    College Governance
    College Owned Equipment and Vehicles
            Equipment
            College-Owned Vehicles
    College-Wide Committees
    Dining Services
    Direct Deposit of Payroll
    DuPage Credit Union
    Early Childhood Education and Care Demonstration Center
    Employee Assistance Program (EAP)
    Hiring Guidelines for Classified Employees
    Information Technology
            Multimedia Services
            Computer Security
            Administrative Systems
            Computer Systems & Operations
            Network Services
            Office and Classroom Technology
            Planning & Emerging Technology
            Special Projects
            Telecommunications & Voice Services
            Web & Instructional Technologies
    Instructional Development Office
    Library
            General Hours
            Collection
            Archives
            Library Instruction
            Computer Work Stations
            College and Career Information Center
            Technical Services
            Circulation Desk
            Reference Center
            Interlibrary Loan
            Library Photocopy Policy
            Copies for Personal Use
    Meeting Room Reservations
    Parking Facilities
    Personnel Files
    Physical Education and Community Recreation Center
    Public Information
            News Bureau
            Internal Publications
            External Publications
            Mailing Lists
            Signs
    Production Services
            Production Services/Design
            Official Web Request
    Public Safety Police Department
            Burglary
            Keys for Campus Buildings
            Lost and Found
            Theft of College Property
            Traffic Citations
            Vehicle Problems
    Research and Planning Office
            Functions
            Surveys and Questionnaires
    Resource Development Office
    Information Resources
    Staff Services
            Copy Services
            Faculty/Staff Support Center
            Centralized Fax Services
            Color Copies
            Scanning Services
            Coordination of Special Projects
            Campus Telephone Directory
            Liaison for Satellite Copier Locations
            Word Processing Services
            Switchboard Services
            Postal Services
            Recycling Program
            Warehouse Services
    Student Information
            Classification of Students
            Student Class Load
            Grading Procedures
            Grade Review
    Teaching and Learning Center (TLC)
    Travel Policies and Procedures
            Professional Meetings
            Local Travel
            Non-Local Travel
            Transportation and Accommodations
            Private Auto
            Meals and Lodging Expenses
            Submitting the Expense Report
            Group Travel with Students
    Use of Facilities by Non-College Groups
       
COLLEGE FORMS

APPENDIX

    Organizational Charts
    Curriculum Proposal, Revision, Deletion Process (PRD)
            Curriculum Process Flowchart
            Curriculum Implementation Flowchart
    Grade Review Procedure
    Academic Regulations Committee
            Purpose
            Authority
            Composition
            Procedure
    Course-Related Academic Integrity
            Course-Related Academic Integrity Procedure
    Allegation of Academic Dishonesty
    Multiple Offenses (Student)
    Academic Honesty Philosophy Statement
    Workers' Compensation Information
    Copyright Act Information

SUMMARY OF BENEFITS

Letter from the President

It is the policy of College of DuPage to grant equal employment opportunity to all qualified persons without regard to race, color, religion, creed, national origin, sex, age, ancestry, marital status, sexual orientation, arrest record, military status or unfavorable military discharge, citizenship status, use of lawful products while not at work, or physical or mental handicap or disability.

The policy not to discriminate includes equal opportunity in employment promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The Vice President of Human Resources is designated as the Affirmative Action and Americans with Disabilities Employment Officer and is responsible for assuring College of DuPage compliance with our Equal Opportunity Policy and the Americans with Disabilities Act.  All managers and supervisors are responsible for the continuing success of our Equal Opportunity Policy.

Letter from Vice President, Academic Affairs

The intent of this updated Faculty Guidebook is to provide full-time faculty, both new and returning, with information about the daily procedures of the College in order to support service to students. As indicated in the past, the loose-leaf format is designed to facilitate updating when materials are added or deleted.

The guidebook continues to be a "living" document subject to revision and change. Your input on the usefulness of its content is appreciated. Please contact my office with any input you might have. I will be sure to see that those involved with keeping the guidebook updated hear what you have to say.

We thank the committee for their continued diligent work on maintaining this document. I hope it will serve you well in finding the information you need.

Joseph Collins, Ph.D.
Interim Vice President
Academic Affairs

LEGAL STATEMENT REGARDING THE FACULTY GUIDEBOOK

The Faculty Guidebook has been designed to acquaint full-time faculty with college policies and procedures.  This Guidebook is a guideline only and does not create enforceable contractual rights for College of DuPage faculty members.  The Guidebook will be kept under constant scrutiny, and necessary revisions may be made at any time to aid in accomplishing the mission of College of DuPage.  In all cases where the Guidebook conflicts with existing laws of the United States, the State of Illinois, or College of DuPage policies and contracts, said laws, policies and contracts will control.  Should a conflict arise between this Guidebook and the Contractual Agreement Between the Board of Trustees of College of DuPage and College of DuPage Faculty Association IEA/NEA the Agreement with take precedence.

INQUIRIES

Any legal inquiries should be directed to your unit administrator or to the Director of Human Resources. Board policies are available on the College website: (www.cod.edu; site index; Board Policies); and by calling the Secretary of the Board of Trustees in the President's office (x 2203).

COLLEGE OF DuPAGE ACADEMIC CALENDAR

COD Board Policy #3001

THE COLLEGE

Historical Background and Description of the District

On Sept. 25, 1967, College of DuPage first opened its doors under the late President Rodney Berg and the late Board Chairman George L. Seaton.  Classes were held in office trailers and at 40 leased suburban sites.  Driving from class-to-class, the 2,621 students and 87 full-time faculty and staff at this "campus-less" college became known as road-runners, hence the College's nickname "Chaparrals."

In 1968, a 273-acre Glen Ellyn campus site was acquired, and a year later, three interim buildings were constructed west of Lambert Road.  When the first permanent building, today's Rodney K. Berg Instructional Center, was opened in 1973, enrollment had eclipsed the 10,000 mark.  Four years later, when the third floor in the IC was completed, enrollment stood at 19,642.

The Business and Professional Institute was created in 1979, a year that also marked the appointment of H. D. McAninch, PhD, as C.O.D.'s second president.  In 1983, when the Student Resource Center and Physical Education Center were both unveiled, enrollment was 27,000.

Michael T. Murphy, PhD, became the College's third president in 1994.  That year, College of DuPage finally took its place as America's largest single-campus community college.

The Student Resource Center Addition opened in September 1995.  The three-story, 160,000 square-foot facility houses an expanded Library, college bookstore, the Jack H. Turner Conference Center, and the Academic Computing Center.

Sunil Chand, PhD, became the College's fourth president in July, 2003.  Under his leadership, the College is converting from quarters to semesters, implementing a facilities master plan, and pursuing reaccredidation through the AQIP process.

The College of DuPage campus currently includes eight on-campus buildings: Student Resource Center, Berg Instructional Center, Seaton Computing Center, McAninch Arts Center, Physical Education and Community Recreation Center, Open Campus Center, Building K and Building M.

In addition, the College operates five Regional Centers: Addison Center at Technology Center of DuPage, Carol Stream Community Education Center, Naperville Center, Westmont Center and West Chicago Community Education Center.   Also, five Centers for Independent Learning, one at each regional center, and in Bloomingdale and Lombard.

The community college district that College of DuPage serves has grown, too.  Originally formed from 10 high school districts, District 502 became the most populous in Illinois, outside of Chicago, when a neighboring community college district was annexed in 1967.  College of DuPage now serves parts of Cook and Will counties and the majority of DuPage county.

Operation and Accreditation

College of DuPage was established and is operated under provisions of Illinois House Bill 1710, passed in 1965.  The College is operated in cooperation with the Illinois Community College Board (ICCB) and the Illinois Board of High Education (IBHE).  Accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools (NCA), the College committed to the alternative accreditation process, Academic Quality Improvement Project (AQIP), in 2000, and by doing so demonstrates a willingness to identify concrete targets for continuous improvement and to hold itself accountable for re-engineering its processes and operations to improve results.  Furthermore, College of DuPage is evaluated yearly by the ICCB and is formally visited by the IBHE every five years.

Board of Trustees

http://www.cod.edu/adminstr/board.htm

The College of DuPage Board of Trustees approves the annual budget and major expenditures, site selection and architectural plans, and staff appointments.  In addition to sanctioning policy, the Board also plans for the development of the College.  The Board acts upon the recommendation of the College President, who, in turn, is responsible to the Board for the organization and administration of the College.  The members' terms are for six years.

Revenue

Revenue for the operation of College of DuPage is derived from State apportionments, local taxes, and student fees.  Capital development is accomplished with local and state funds.  Philanthropic support of the College is also encouraged by the Board to maintain the College's margin of excellence.

Concept and History 

The community college system strives to fulfill the 1970 State Constitution mandate which states "A fundamental goal to the people of the State is the educational development of all persons to the limits of their capacities."

Community colleges are also dedicated to the philosophy and concept of the public community colleges as set forth in the Master Plans for Higher Education Illinois (1964, 1966, and 197l) and the Public Community College Act of 1965 as recodified in 1973.

Governance, administration and operational responsibility for community college districts are vested in the local community college district's Board of Trustees.  The Illinois Community College Board provides general statewide planning, coordination and leadership for the public community colleges of Illinois.  This is the foundation for the Mission, Philosophy, and Commitment to the Future statements for the College of DuPage.

Educational Opportunities

• The first two years of baccalaureate education to prepare students  for transfer to upper division degree programs.

• Career education to train or retrain students for entry into vocational fields or to upgrade skills.

• General studies to provide students with basic education and recreational needs of the community.

• Services to fulfill the educational, cultural, economic and recreational needs of the community.

• Support services, including individual advising and counseling, to motivate and nurture the success of all members of the learning community in achieving personal goals

Philosophy

• College of DuPage believes in the power of teaching and learning. We endorse the right of each person to access opportunities to learn and affirm the innate value of the pursuit of knowledge and its application to life.  Our primary commitment is to facilitate and support student success in learning.

• College of DuPage is committed to excellence. We seek quality in all that we do and believe that the people we serve also must perceive value in our programs and services.  To ensure quality, we are committed to continual assessment and self-evaluation.

• College of DuPage values diversity. We seek to reflect and meet the educational needs of the residents of our large, multicultural district.  We recognize the importance of embracing individual differences and cultures and value the contributions made to the college by people of all ethnic and cultural backgrounds.  We affirm our role as a catalyst for promoting dialogue and tolerance on issues supporting the common good.

• College of DuPage seeks to remove barriers to educational opportunity. We place a high priority on providing accessible, affordable courses and services.

• College of DuPage promotes full participation in planning and decision making. We support participatory governance and the involvement of the college community in the development of a shared vision.  We believe that all students, staff and residents can make meaningful contributions within a respectful, equitable and responsive environment.  We strive to build an organizational climate in which freedom of expression is defended and civility is affirmed.

• College of DuPage values service to students and community. The needs of our students and community are central to all we do.

Mission

The mission of College of DuPage is to be at the forefront of higher education, serving the needs of the community.  The college will be the first place residents turn to for the highest quality educational and cultural opportunities.  The college will serve as a model of distinction for community college education.

To achieve this mission, the college will:

• Recognize, develop and support excellence in both learning and teaching.

• Foster an instructional and organizational climate that welcomes innovation, is open to change and targets continual improvement and accountability.

• Maintain a comprehensive, dynamic curriculum, a varied educational delivery system and a strong outreach effort ensuring that diverse learning needs are recognized and met.

• Offer programs and services that are flexible and accessible.

• Motivate and prepare students to qualify for and succeed in further educational endeavors.

• Promote critical and creative thinking and academic honesty. Provide relevant and thorough career education that prepares students to prosper in the world of work.

• Respond to the lifelong learning needs of residents and business.

• Support the personal and academic success of students through comprehensive student support services.

• Offer programs that educate students for responsible citizenship, civility and mutual respect in a multicultural and global society.

• Prepare students to live and work successfully in an international environment.

• Broaden learning opportunities for our community by creating alliances within and beyond the college district.

• Serve as a center for the cultural and intellectual enrichment of our community.

• Model and promote environmental stewardship.

• Exercise integrity and responsibility in fiscal matters.

• Advance a college organization that learns continuously through team effort and draws upon everyone’s talents, work, and creativity.

Commitment to the Future

College of DuPage will meet the challenges of a dynamic community and maintain standards of excellence by continually examining and, where appropriate, adopting new technologies, learning theory and teaching methods.  The college will respond to the needs of its community by providing quality education, training, information and cultural opportunities.  College of DuPage will continue to be an innovative institution that provides a powerful learning environment for all.

Adopted by the Board of Trustees January 17, 1995.

ORGANIZATION OF THE COLLEGE

Under the Vice President for Academic Affairs are five academic divisions, which include Business and Technology, Health, Social & Behavioral Sciences, Liberal Arts, Natural & Applied Sciences, and the Business  Professional Institute & Continuing Education.  Two divisions provide programmatic support:  Academic Alternatives & Instructional Support and the Library.   In addition, staff support at an executive level is provided by Community Affairs and Planning & Assessment, as well as programmatic support for Honors and International Education.

The principle divisions of College of DuPage provide the following:

• General education courses applicable for transfer to other institutions of higher education.

• Courses suitable for lower division requirements leading to a baccalaureate degree.

• Curriculum in occupational education leading to employment or program completion.

• Student support services and activities designed to reflect courses and/or programs housed within that division.

The courses and/or programs housed by each division within their subdivision are as follows:

Business and Technology Division

http://www.cod.edu/Academic/Bus_Tech/Index.htm  

• Business Subdivision - Accounting; Business; Business Law; Facility Management;  Fashion Merchandising and Design; Foodservice Administration; Home Economics; Hotel/Motel Management; Library Technology; Management; Marketing; Real Estate; Travel and Tourism. 
• Technology Subdivision - Computer Information Systems (CIS); Computer & Internetworking Technologies (CIT) and Office Technology Information (OFTI).
• Career & Workforce Development Subdivision - Architecture; Auto Service Technology; Heating/Air Conditioning & Refrigeration; Interior Design; Ornamental Horticulture; Vocational Skills; Woodworking; Workforce Development Grants

The Business and Technology Division prepares its students for entry into the job market and gives them a firm academic base for continuing their education at a baccalaureate-granting institution in various business, accounting, and technical fields.  Program coordinators work closely with business and industry through advisory committees, providing state-of-the-art curricula and up-to-date information.  Faculty have real-world experience that assures a student of realistic professional guidance.  The Business and Technology division is comprised of three subdivisions:  Business; Technology; and Career & Workforce Development.

The Business subdivision prepares students for entry-level positions within business and non-profit organizations; for planning, launching and supporting small business and for transfer to baccalaureate programs in business and management disciplines. Programs in the Business sub-division offer courses in a variety of disciplines including accounting, business, business law, marketing, and management.  In addition, the Business subdivision offers courses within entrepreneurial fields including facility management, fashion merchandising & design, home economics, foodservice administration, hotel/motel management, real estate, and travel & tourism.

The Technology subdivision prepares students for entry-level positions and transfer within technology-related fields.  A significant portion of the subdivision's mission is centered on computer-based technology such as the programs in Computer Information Systems (CIS), Computer & Internetworking Technologies (CIT), and Office Technology Information Systems (OFTI). 

The Career and Workforce Development subdivision prepares students for entry-level positions and transfer within the trades and design technologies such as architecture, automotive service, heating, air conditioning & refrigeration, interior design, ornamental horticulture, vocational skills, woodworking, workforce development grants.  This subdivision is also responsible for the College's partnerships with the Workforce Investment Board, the Illinois Employment Training Center (IETC), the grant-funded career preparation programs with area school systems (Education to Careers, Tech Prep) and non-traditional career awareness and promotion (Gender Equity funded by Perkins).

Health, Social and Behavioral Sciences Division

http://www.cod.edu/hsbs/

• Health Sciences Subdivision - Health Sciences, Clinical Laboratory Science, Phlebotomy/EKG; Dental Hygiene; Diagnostic Medical-Imaging (DMI), DMI Nuclear Medicine, DMI Radiology, DMI Sonography, DMI Vascular; Fire Science,  EMT- B and Paramedic; Health Information Technology, Medical Transcription, Medical Coding & Billing; Long-Term Care Administration; Nursing (ADN), Certified Nurse Asst. (CNA); Occupational Therapy Assistant; Physical Therapist Assistant (PTA);  Respiratory Care; Speech-Language Pathology Assistant; Surgical Technology; and Therapeutic Massage.
• Social Sciences Subdivision – Anthropology; Criminal Justice; Economics; Geography; Political Science; Social Science and Sociology.
• Behavioral Sciences and Education Subdivision - Early Childhood Education & Care; Education; Human Services; and Psychology.

The Health, Social, & Behavioral Sciences Division provides transfer and career education in a variety of Health Science, Human Services, Social Science, and Behavioral Science & Education disciplines.  This division is comprised of three subdivisions:  Health Sciences, Social Sciences and Behavioral Science & Education.

Knowledge and skills requirements are constantly changing in the Health Sciences and Public Service fields.  Health Science education at College of DuPage keeps pace with these changes through an expert faculty with work experience and professional degrees, up-to-date technological resources, and the guidance of advisory committees comprised of representatives from health and public service agencies.  Clinical health care and human service experience is provided at area hospitals and clinics.  Through these mechanisms, the division strives to advise students about current job requirements and labor market conditions, facilitate employment, and meet the diverse manpower needs of the College district.

Behavioral Sciences & Education faculty provide transfer and career education coursework that seeks to cultivate a broad perspective on human behavior, our cultural heritage, our relationships with others, our social institutions, and the environment. 

The Division of Health, Social and Behavioral Sciences is home to the College education program which includes early childhood, paraprofessional training, teacher recertification, elementary and secondary education, as well as the Department of Children and Family Services training for adoptive parents for Northern Illinois.  These programs are currently growing to serve the existing and future needs of the district by coordinating state programs as well as local support of training teachers for all levels of public and private education.

Liberal Arts Division

http://www.cod.edu/larts/ 

• Communications Subdivision - English; Journalism; and Speech Communications.
• Fine & Applied Arts Subdivision - Advertising Design & Illustration; Art; Graphic Arts Technology; Motion Picture Television; Music; Photography; and Theater Arts.
• Humanities Subdivision - History; Humanities; Languages; Philosophy; and Religious Studies.
• Performing Arts - Students performances, Resident Professional Ensembles, and Touring groups.

The Liberal Arts Division provides a wide variety of academic transfer and career education courses in disciplines related to communications, the humanities, the arts, and various applied arts.  Within the Liberal Arts Division are three subdivisions: Communications, Humanities, and the Fine and Applied Arts.  In addition, the Director of Performing Arts and the staff of the McAninch Arts Center fall within the Liberal Arts Division. 

Communications includes studies in English, Journalism, and Speech.  These disciplines provide an educational framework within which students may develop their abilities to think independently and to express themselves clearly, effectively, and creatively.  Instructors focus on the skills of communications and the contexts in which human expression occurs.  Communications faculty sponsor participatory activities, including the student newspaper, the student literary magazine, and the Forensics (speech) Team.

Humanities include subject areas that address the meaning of being human. They provide the student with a basis for value judgment and a context for thoughtful action. The study of the Humanities and Liberal Arts frees the student to think beyond personal and cultural limitations, to relate present experience to human traditions, and to choose constructive actions in the present and future.  The subject areas of Humanities are English Literature, History, Humanities, Languages (eight), Philosophy, and Religious Studies.

Fine and Applied Arts provides transfer instruction in the traditions and methods of the Fine and Performing Arts, and include Drawing, Painting, Sculpture, Ceramics, Jewelry, Theater Arts, and Music.   In addition, four applied programs provide career instruction in Graphic Arts Technology, Photography, Motion Picture Television, and Advertising Design & Illustration.  Students in the Arts are provided opportunities to develop original ideas, tap creative impulses, and develop an appreciation for and insights into the visual and performing arts.  Students' visual work is exhibited in a student gallery, in an arts journal, at portfolio night, and on other occasions; and musical and theatrical works are presented at numerous events throughout the year.

The Performing Arts consist of student groups in Music and Theater, five professional ensembles in jazz, symphony/opera, theater, and choral music, and touring groups.  Offering about 500 performances for approximately 100 events a year, the Arts Center attracts 80,000 patrons a year.  The Gahlberg Gallery also offers ten exhibits a year and attendance in the Arts Center exceeds 100,000 when gallery figures are included.

Natural Sciences Division

http://www.cod.edu/Academic/Nat_Sci/Index.htm

• Natural Sciences Subdivision - Anatomy & Physiology; Astronomy; Biology; Botany; Chemistry; Earth Science; Meteorology; Microbiology; Physics; and Zoology.
• Math & Applied Sciences Subdivision - Computer-Aided Drafting & Design (CADD); Electro-Mechanical Technology; Electronics Technology; Engineering; Manufacturing Technology; Mathematics; Integrated Engineering Technology and Welding.
• Physical Education Subdivision

The Natural & Applied Sciences Division provides instruction and academic advising for transfer and career disciplines related to the biological sciences, engineering, mathematics, physical science, engineering technology, and physical education. Courses and curricula are designed to develop knowledge, skills and attributes applicable to both academic and non-academic life:  mastery of the scientific method, ability to organize resources toward the solution of specific problems, and unbiased analysis of quantitative data. The Natural & Applied Sciences Division is comprised of three subdivisions: Natural Sciences, Math & Applied Sciences, and Physical Education. 

The Natural Sciences subdivision provides instruction in the biological and physical sciences.  Biological sciences examine the components of the living world and their interactions with the physical world. Applications of the life sciences to the environment, the ecosystem and living organisms are an integral part of these courses. Physical science courses include chemistry, earth science and physics offerings designed to reveal natural laws and theories, and their applications to human endeavor. 

Within the Math & Applied Sciences subdivision, mathematics instruction provides students with a language of science capable of marshaling principles of natural phenomena and pattern recognition toward the solution of problems, both real and abstract. The study of mathematics provides the tools that enable an understanding of quantitative relationships found in business and technology, as well as the natural and social sciences. Coursework in engineering and engineering technology focus on the combination of the principles of science and mathematics, and problem solving techniques to the design and maintenance of manufacturing, electronics, mechanical, and civil engineering inventions. 

Physical education, often described as the study of motion, stresses both the gainful use of recreational and leisure time, as well as the concept of wellness in modern society. Activity and professional courses in physical education develop physically and mentally healthy citizens.

The Academic Alternatives & Instructional Support Division (AAIS)

http://www.cod.edu/Academic/AltLearn.htm

The AAIS offers diverse learning opportunities for traditional and non-traditional populations through alternative course delivery options and academic support programs.  Students who complete courses in alternative delivery modes must possess the discipline, self-motivation, and academic skills necessary to be successful as independent learners.  All courses are developed from discipline active course files. All faculty are assigned through their academic divisions.

The Centers for Independent Learning offer a variety of flexible, self-paced credit courses that enable students to learn and study at a pace, time, and location that suits their needs and learning styles. Independent Learning courses provide the same college-level content that is covered in the classroom counterparts; course content is delivered via the Internet, videotapes, audiotapes, printed materials, CD-ROM, computer software, cable television, and radio broadcast.  The Centers also offer Academic Skills courses for students who want to improve their reading, writing, and study skills to prepare for college-level work.  Five Centers are located throughout the district including Glen Ellyn, Bloomingdale, Lombard, Naperville, and Westmont. For more information refer to http://www.cod.edu/CIL/ or call 630-942-2131 (on campus) and 630-942-4948 (off-campus.)

The Field and Experiential Learning Program http://www.cod.edu/academic/field/field_Int.htm offers college credit courses that apply theory to practice by combining traditional classroom instruction with hands-on experiences in the world outside the classroom. A range of courses and programs (including courses in biology, humanities, science, physical education, literature, history, theatre and social science) are offered in varying locations and formats from local forest preserves to international locations such as Antarctica.

The Interdisciplinary Studies and Special Topics Program offers credit courses in which the content of two or more courses is fused or blended creating a fully integrated course. For example, the Global Scholars Program offers interdisciplinary seminars and provides students an opportunity to experience other cultures, travel to another country, prepare for a global workforce and discover new languages. It is a one-year program available to incoming freshmen and returning students who are completing general education credits and would like to learn with other students who are interested in global issues. The Interdisciplinary Studies and Special Projects program also offers special topic courses that are built around a particular current theme within a discipline, usually something not otherwise covered by catalog offerings. More information is available at http://www.cod.edu/academic/field/field_Int.htm or call 630-942-2356.

The Adult Fast Track Program is a two year accelerated associate degree program designed for adults who are 24 years or older.  Students complete their degree by attending class one night a week and completing significant out of class assignments. The degree options available are the Associate in Arts, Associate in Applied Science in Management, and Associate in General Studies. More information is available at 630-942-3278 or go to http://www.cod.edu/fast/AFTadmis.htm.

C.O.D. Online (Internet program) offers online courses that are designed to provide students access to a distance-learning alternative to traditional classes, which eliminates the constraints of fixed class schedules and locations. Several certificates are available online, as well as most of the courses needed for the AA and AAS degrees. Students complete their studies at home, work, or in one of the C.O.D. computer labs.  For more information go to http://www.cod.edu/Online  or call 630-942-2147.

The Office of Instructional Development (OID) provides instructional design and course development support to faculty who teach courses in alternative and traditional delivery modes. OID consults with faculty on course design and development to apply innovative practices in teaching and learning. OID collaborates with Web and Instructional Technology to support the development and delivery of instructional approaches using technology. For more information call 630-942-3906 or refer to http://www2.cod.edu/OID/home.htm.

Assessment and Testing Services provides college-wide testing services to students and community members, including: pre-course testing in reading, writing, and math; testing for Center for Independent Learning courses; Credit by National Examination via CLEP; Credit by Proficiency; Constitution testing; special interest inventories; and, emergency make-up testing for classroom courses. The GED Testing Office administers the GED exam (English and Spanish). C.O.D. serves as the only DuPage County site to offer the exam to DuPage County residents.  More information is available at 630-942-2401 or go to http://www.cod.edu/Service1/Assess_Test/index.htm.

The Academic Support Center offers comprehensive academic support services in one convenient location.  The five areas within the Academic Support Center are math, reading, speech, writing, and peer tutoring.   While these support services target under prepared students, services are also provided to those who would like to enhance their academic performance.  All services are free of charge.  More information is available at 630-942-3941 or http://www.cod.edu/service1/tutoring/Tutor_2.htm.

Adult Basic Education and Adult Secondary Education, English as a Second Language and Literacy are programs that provide instruction to out-of-school adults and English as a Second Language instruction for culturally diverse adult residents of the district both in individualized and classroom methods of delivery on central campus and at neighborhood locations throughout the district.  More information is available at http://www.cod.edu/Academic/ABE_GED/ or call 630-942-3697.

The Business and Professional Institute provides workforce education and training programs and services to entrepreneurs, businesses and their employees within the district. http://www.cod.edu/bpi.

Through its Center for Corporate Training, employers develop the skills of their workforce by participating in a variety of credit or non-credit, traditional or non-traditional courses in a variety of fields including computer technology, management/supervision skills, manufacturing technology, technical programs, and workplace literacy (ESL and Basic Skills).  These programs can be delivered in a variety of formats including instructor-based, computer-based, Internet-based, or through the College's interactive two-way audio-video capabilities.  This center also is responsible for providing a variety of assessment programs to determine employee or organizational effectiveness. http://www.cod.edu/bpi/corp_train.htm

Through its Center for Workforce Development, businesses can participate in a variety of non-credit seminars covering general business issues including specialties in international trade, government procurement and electronic commerce.  Personal consulting is also offered to established businesses in need of direction or information in any of these areas.  This center is also responsible for working with municipalities and Chambers of Commerce in business retention and attraction programs. Open to the public non-credit courses are also offered for career enhancement, computer and technological development opportunities. http://www.cod.edu/bpi/cept.htm

Through the Suburban Law Enforcement Academy, future law enforcement professionals participate in an accredited 11-week basic academy program while veteran professionals participate in a variety of non-credit law enforcement seminars aimed at enhancing their skills in special interest topics.  http://www.cod.edu/slea/

Continuing Education http://www.cod.edu/conted/Index.htm offers adults and youth of all ages a diverse curriculum of non-credit classes, workshops, seminars and special events. Adult Continuing Education is designed to provide life enhancement, art enrichment, personal development, various languages, cooking and home decorating classes to meet the adult non-credit needs of the residents of District 502.  Youth Education http://www.cod.edu/youth/ programs are offered for K-12 students at the College and at local schools. Youth programs include enrichment classes, Talent Search for gifted youth, high school summer school, summer camps, individual and small group tutoring.  The Older Adult Institute http://www.cod.edu/conted/oai/index.htm was developed to provide intellectual stimulation to adults 55 years of age and older, providing non-credit and credit courses and other activities at the College and senior locations throughout the College district.

Community Affairs provides programs, classes and services to students, community residents, local businesses, community organizations, area high schools and in-state baccalaureate institutions, as well as to C.O.D. faculty and staff.  The unit has a strong commitment to enhancing and improving support systems by increasing opportunities for the College community to access programs and services throughout District 502, improving job skills in the workplace, building partnerships in the community and strengthening the economy of the district.

Instructional Services is located in (IC 2042), and has two main functions: a) supporting the College's curriculum development and approval process, and b) assisting faculty, staff and community residents with room scheduling needs.  The office houses a complete set of files for credit and non-credit classes.  Progress of credit classes in the curriculum process is maintained in this office.  Approved changes are updated in the College's mainframe computer, college catalog and class schedule.  For information regarding curriculum development or approval call 630-942-2288.

Regional Centers - http://www.cod.edu/RegionalCtrs/  The five regional centers in Addison, Carol Stream, Naperville, West Chicago and Westmont provide credit and non-credit classes; counseling, advising, and pre-course testing services; open computer labs; math and writing assistance; access to library services; and on-site textbook sales the first week of each quarter.  In addition to the regional centers, credit and non-credit courses are offered at several high schools and community sites throughout District 502.  The following are locations of regional centers.

Planning and Assessment - The function of Academic Planning and Assessment is to provide a structure to the various strategic planning and assessment activities in the Academic Affairs unit.  AQIP, Program Review, Student Outcomes Assessment, Strategic Planning, and other Assessment activities are included in this support division.  In addition, Academic Planning and Assessment is also involved in a variety of Workforce and Economic Development initiatives. 

Teaching and Learning Center (TLC) - The Teaching & Learning Center (SRC 1500), through the Coordinator of Faculty Development, offers a wide variety of programs that provide personal and professional growth opportunities for full- and part-time faculty.  A variety of personal and professional development courses, workshops, and flexible learning opportunities designed to meet the needs of both new and experienced teachers, are offered throughout the academic year.  Detailed information and schedules are sent to all faculty members each semester along with a registration form.  This information is also available at http://www.cod.edu/dept/tlc/

The Library provides services to faculty, students, staff, and other members of the community both on- and off-campus from its facility in the Student Resource Center.  The Library's collections include books, a wide range of audiovisual materials and electronic resources.  Additionally, the Library books audiovisual equipment for COD classrooms and to individuals.  More information is available at http://www.cod.edu/library/

Each division of the College has a reference librarian assigned to it who assists faculty members in a variety of ways including the following:

• The identification and location of materials in the COD Library and in other libraries;

• Online searches for articles, books or other information to assist  in teaching or research;

• Development of the Library's collection, including print and non-print materials;

• Teaching of instructional sessions for students on library and information literacy (faculty may contact their divisional librarian to arrange for customized library/research instruction for their class in a specified subject area).

For Library services and service areas see the College of DuPage Telephone Directory or http://www.codlibrary.org/contact.php. For additional information about the Library see page 71-73 of this Guidebook.   

Honors program at College of DuPage provides selected students, who meet the minimum academic qualifications, the opportunity to engage in an enriched college-level curriculum within the academic transfer core curriculum. Honors students transfer to many prestigious local and national institutions. The Honors Education office provides assistance with financial aid, student advisement, course and curriculum coordination, transfer and articulation coordination, among other activities designed to facilitate the unit mission.   More information is available at http://www.cod.edu/Academic/AcadProg/Hon_Prog/Honors.htm.

The Office of International Education coordinates opportunities for faculty and staff to participate in faculty development activities such as the faculty exchange program; participation in international conferences and seminars; study abroad programs for students at sites such as Canterbury, Costa Rica, Czech Republic, Germany, Ireland, Italy, Japan, Salzburg, Spain; and events and programs that enrich students' classroom experiences.  More information is available at http://www.cod.edu/Academic/Intled/.

Administrative Affairs

http://www2.cod.edu/AdminAffairs/index.htm

The following services are centralized under College of DuPage Administrative Affairs:

1. Human Resources;

2. Financial Affairs: budget management, accounting, payroll, and unit cost study;

3. Facilities Operations & Maintenance: maintenance of buildings and grounds, custodial, and construction;

4. Public Safety Police Department: campus safety and security;

5. Business Affairs: staff services, purchasing, print shop; receiving and warehousing, conference & events services and auxiliary enterprises;

6. Research and Planning: planning and development, research, and inter-institutional articulation;

7. Hazardous Materials.

8. Risk Management

Dining Services and the Bookstore are contracted to outside companies in accord with college guidelines.

Unit administrators are responsible for the overall operation of their unit.  This includes administration of board policy, a long and short range plan for the unit, the establishment of goals, budget, development of procedures for the area, and overall control of the unit.

Associations and Councils

Administrative Council - The Council advises and recommends to the President issues involving concerns with the administration of the College.  This process includes, but is not limited to identification of perceived needs for new policies and/or procedures; development of new policies and/or procedures; and recommendations for changes in existing policies and/or procedures, consistent with institutional philosophy, mission and goals.  The Council views institutional needs and goals from an overall perspective, rather than from the interest of any one segment of the College.

Faculty Senate - The Faculty Senate is the governing body of the full-time Faculty.  The Faculty Senate is elected to represent the faculty in accomplishing Faculty Association purposes.  The major responsibilities of the Senate are faculty Welfare and Instruction.  Faculty Welfare refers to labor relations and contract issues.  Instruction includes maintaining academic excellence in the Institution and related academic and professional issues.  The Senate also handles the Association's finances, staffs its committees, validates its votes, and discusses all matters that affect full-time faculty at the College.  The Senate's role includes official faculty communication with the Administration and the Board of Trustees.  The President, the President-Elect (through 2005), the Vice President (beginning in 2006), the Treasurer, and the Secretary of the Faculty Association serve as officers of the Senate. Further information about the Faculty Senate, Senate Committees, and Senate Officers is available at the Faculty Association Web site http://www.codfaculty.org .

For specific duties and responsibilities of the Faculty Association, see the Bylaws of the Faculty Association of the College of DuPage, maintained by the Association President and available at the Faculty Association Web site http://www.codfaculty.org.

Classified Personnel Association - The Classified Personnel Association represents all full- and part-time classified staff at the College.  Active membership in the Association is optional.  Being an active member allows members to participate on committees and have voting privileges.  http://www2.cod.edu/cpa/

Student Leadership Council (SLC) - This student organization, funded by student activity fees paid as a part of tuition, is the primary student representative group.  The Student Body President and Vice President are elected by the student body in March and are part of the College's Leadership Council.  Three other SLC officers are elected from the active student members.  The SLC appoints student representatives to College-Wide Committees, addresses student issues, provides a point of connection for students to address concerns, and encourages civic engagement through voter registration drives, service projects and networking opportunities.  More information is available at http://www.cod.edu/slc/.

Leadership Council - The Leadership Council is advisory to the President.  Its purpose is to ensure clear and timely two-way communications among the President, administration, and the College constituencies.  It is comprised of the leadership of the College, and the College constituency groups including full-time faculty, part-time faculty, classified staff, students, administrators and members of the President's Cabinet.  The Council reserves the right to invite ex-officio members as it deems necessary.  It is chaired by the President, and co-chaired on a rotating basis by one of the constituency leaders.  Meetings are held bi-weekly throughout the year.  The Leadership Council addresses issues of college-wide concern.  While it is understood that constituency leaders have a responsibility to their respective members, as a body, the Leadership Council is expected to function in a manner that serves the best interests of the College as a whole.

Faculty Governance

College of DuPage Faculty Association - The College of DuPage Faculty Association (CODFA) is composed of the entire full-time faculty at the College.  The College of DuPage Faculty Association is the exclusive bargaining agent of the full-time faculty on labor relations and contractual issues.  The Faculty Association is the organization described by the Bylaws of the College of DuPage Faculty Association.  The current Bylaws were approved by faculty vote in winter of 2005. CODFA maintains a Web site at http://www.codfaculty.org .The Faculty Senate is the representative body of the Association. CODFA is affiliated with IEA/NEA.

FACULTY RESPONSIBILITIES

Code of Ethics

Ethics Policy

The Board of Trustees of Community College District 502 recognizes that there is a unique employer-employee relationship between the College and its employees and desires to promote and maintain an atmosphere of good will with its employees.

All employees will conduct themselves in accordance with all local, state and federal statutes, as well as all College of DuPage policies, procedures and regulations.  (Board Policy http://www.cod.edu/dept/boardpolicy/4069pl.doc and Procedure http://www.cod.edu/dept/boardpolicy/4069pr.doc 4069; adopted 12/13/78 and the Contractual Agreement), http://www.cod.edu/dept/Hum_Res/EMPL_COD/FTFacContract.htm

Copyright Act Information

Instructors are expected to be familiar and fully compliant with copyright laws.  Refer to "Copyright Act Information" in the Appendix.  More information is available at, http://www.cod.edu/library/services/copyright/copyrighthome.htm

The Curriculum Process

The process that ensures alignment of learning and mission begins with the curriculum development and approval process whereby measurable student learning objectives are clearly articulated along with methods of evaluation/assessment.  As part of a course's active course file, this information is evaluated first in the proposal stage by the course initiator in concert with discipline faculty members and the associate dean. Then it goes through a series of steps in which the proposal is reviewed, supported or approved by faculty and administrators to ensure that course proposals and/or revisions and deletions are consistent with the College's mission and vision statements. The active course file for each course is subsequently reviewed and revised, following this same process, during the Program Review cycle.  All procedures in the curriculum development and approval process are now handled through the CurricUNET curriculum management program. To access the program, go to www.curricUNET.com/dupage.  For training and additional access information, contact the Teaching and Learning Center at 630-942-3805.

Curriculum Development Checklist

This checklist will assist you in preparing a Proposal Revision Deletion (PRD) that will have the greatest chance of approval.

Some of the items in this checklist may not apply to a revision (R) or a deletion (D).

Commencement

The College's annual Commencement ceremony is held on the last Friday of Spring Term in the evening in the PE Arena.  The Student Activities staff coordinates the ceremony with a team of staff from other departments.

Faculty attending the ceremony  wear the appropriate academic regalia.  All full-time faculty will receive information concerning the ordering of the regalia and their attendance at the ceremony about four months prior to the ceremony.  The requested information must be returned to Student Activities by the date indicated.

Commencement provides the faculty with an opportunity to recognize and honor the graduating students.  As per the Agreement, "Section D 6, #5", all faculty will "exercise a good faith effort to participate in Commencement and Honors Convocations."

Faculty-Student Responsibilities

Faculty Advising – All full-time faculty at College of DuPage are advisers to Students.  Section D 6, Duties of Faculty Members. http://www.cod.edu/dept/Hum_Res/EMPL_COD/FTFacContract.htm. Another source of information on advising is The Advising Guide. http://www.cod.edu/advising/a.htm

Information Resources for the Adviser -

• Counseling, and Advising Services Center (SRC 2044), (transfer guides, program guides, catalogs of Illinois colleges and universities, general College of DuPage information, various printed advising materials to be used as handouts by students, etc.);

• Advising resources can be found using the "STARS" website tool located on the Counseling and Advising webpage.  Specifically, links to the following resources can be found: 1) Advising Bulletin; 2) Course Applicability System (CAS); 3) On-line Course Schedule; 4) Faculty & Staff Directory; 5) Student Advising Information Knowledge Sets; 6) On-line Program Guides; 7) Student Planning Worksheets; 8) Transfer Program Information Sheets; 9)  Course Catalog; 10) Degree Audit (DARWIN); 11) Internet Resources for Occupational Information, Colleges and Majors; 12) Occupational Program Information Sheets; 13) Calendar Conversion Information; 14) Transfer Guides for Illinois and National College and Universities; and 15) Web Registration;

• Student Planning Worksheets, available online at the COD Advising website and in the Counseling, Transfer and Advising Services, (SRC 2044);

• Advising Support Coordinator in the Counseling and Advising Services Center (college-wide acquisition of and dissemination of accurate, consistent, and up-to-date advising information, maintenance of a college-wide advising event calendar;

• General Advisers in the Counseling and Advising Services Center for consultation;

• Counselors Advisers in the Counseling and Advising Services Center (undecided students, probationary students, dropped for low scholarship, transfer planning of undecided students, career counseling, educational counseling, career instrument group test interpretation, student development, workshops, outside agency referrals, liaisons to divisions and advisory committees);

• Records Office (official degree audits, official graduation evaluations, conditions for waivers, awarding of transfer credit, etc.);

• Testing Office (testing and alternative credit information);

• College and Career Information Center in the library (catalogs of colleges and universities throughout the country, college guides, career guides);

• Cooperative Education and Career Services (vocational outlook and job opportunities).

Confidentiality -The teacher-student relationship is a confidential one.  The student holds the expectation that statements made in the classroom, discussion with teachers in conference, or written views will be respected and not reported outside the academic community.

In general, no information is to be released about a student to another student, external person or agency without the student's written consent.  Consent forms are available in the Records Office. 

For any exceptions, consult the Director of Admissions, Registration and Records who is responsible for records control according to the administrative guidelines.  See FAMILY EDUCATION RIGHTS AND PRIVACY ACT (FERPA) http://www.cod.edu/yrtk/#privacy. See (Board Policy and Procedures 5717, Privacy of Student Education Records http://www.cod.edu/boardpolicy/).

Standards of Student Conduct and Discipline - In accordance with (Board Policy and Procedures 5715), any member of the faculty, administration, or classified staff may initiate disciplinary proceedings through the Vice President for Student Affairs for infractions of the rules and regulations of the College.  Faculty members, in the exercise of their authority and responsibility and after consultation with the appropriate instructional dean, may recommend to the Dean of Student Services or Public Safety Police Department that action be taken against a student as may be necessary to effectively pursue the objectives of the course and to maintain a classroom environment conducive to the educational process.

The only records about disciplinary cases are to be kept in the office of the Dean of Student Services.  Elaboration about expectations regarding conduct is established in procedures attached to (Board Policy and Procedures 5715).  Information regarding student appeals concerning grades or records is available in the "Grade Review Procedure" available in unit administrative offices.  See (Board Policy/Procedure 5715, Students Rights and Responsibilities,

http://www.cod.edu/boardpolicy/).

Anti-Harassment & Non-Discrimination - College of DuPage (Board Policy 4074 http://www.cod.edu/dept/boardpolicy/4074pl.doc) provides that no student, employee, or visitor may be subjected to harassment on the basis of race, color, religion, sex, national origin, age, disability, or sexual orientation.

College of DuPage (Board Policy 4074) also requires that no member of the College community may sexually harass another.  Any employee or student will be subject to disciplinary action for violation of this policy.  Sexual harassment is any unwelcome attention of a sexual nature that creates an intimidating, hostile or offensive environment, and/or interference with educational or work performance.  Sexual harassment is a violation of state and federal law, as well as a violation of (Board Policy 4074).  See also Non-Discrimination, http://www.cod.edu/boardpolicy/.

All College employees must complete sexual harassment training approved by the Affirmative Action Officer within six months of employment and then every three years after that.  An approved on-line training course is available on the web at, www.newmedialearning.com/psh/dupage/index.htm.

Classroom Procedures

Prerequisite - Before registering for any course with a listed prerequisite, students are expected to have met the prerequisite requirement(s).  Failure to meet the prerequisite may result in withdrawal at the instructor's request with no refund of tuition or course fees. If prerequisite course was taken at COD, student may obtain proof of successful completion at the Records office.

Late Registration - Students may only add courses up to the start of the first scheduled class meeting.  Exceptions may be granted only by the instructor of the class for which late entry is sought.  An "Instructor's Permit to Register", must be signed by the instructor and brought or faxed to the Registration Office by the student.

Student Withdrawal - Students may withdraw from a course by contacting the Registration office up to the eighth calendar day following the mid-term date (or the equivalent in any term of non-standard length).  Thereafter, a grade should be assigned which reflects the student's actual performance in the class.  Exceptions require an agreement between the instructor and the student.  An "Instructor's Permit to Withdraw" must be signed by the instructor and student and brought or faxed to the Registration office by the student before the end of the term.

Instructor-Initiated Withdrawal - An instructor may withdraw a student who is not actively pursuing completion of course objectives:

• Before Mid-Term, an instructor may withdraw a student through the Registration office with a "Non-Pursuit of Course Objective" form.

• At Mid-Term, a student can be withdrawn on the "Mid-Term Enrollment Verification" form by marking a "W" in the appropriate space.  This is the last opportunity for an instructor initiated withdrawal, without student agreement.

• After Mid-Term, the Registration office must receive a signed "Instructor's Permit to Withdraw", which connotes agreement between the instructor and the student (signed by both instructor and student).

Refunds - Credit Classes

• 100% refund (less a $3 service fee) for a withdrawal through the first eight calendar days of the term;

• 50% refund for a withdrawal during calendar days nine through day 14 of the term;

• No refund after day 14 of the term;

• 100% refund for lab fees during the first eight calendar days; no refund thereafter;

• Refunds for classes that begin and/or end outside of the regular term are pro-rated accordingly.

Refunds - Non-Credit Classes - See College Class Schedule.

Attendance - Students are expected and encouraged to attend all class meetings.  The prerogative of each instructor is to establish attendance and grading policies.  These policies are stated in the course syllabi.

Field Trips - Field trips are a valuable extension of the classroom learning experience.  In general, field trips can be requested but not required of students.  An alternate assignment should be provided for any student who cannot attend a field trip.

For a short-term, single day or class period field trip, permission is received from the appropriate unit administrator at least one week prior to the trip by use of the "Pre-Travel Approval Form".  The form is available in each academic administrative office.  The completed form will be retained in the administrative unit office for reference.

A chartered bus or College of DuPage van may be used for field trips.  The cost for the bus or van is via each administrative unit and checking there first regarding available funds is necessary.  Arrangements for the bus or van are then made through the Purchasing Office.  The instructor should take a completed and signed "Requisition Form" to Purchasing when making arrangements for the bus or van.

Faculty and students are not covered under the College liability plan when they use their personal vehicle to transport students on a field trip.  Either a college vehicle should be used or students should be directed to meet the instructor at the field trip location.  Any arrangements for carpooling should be made only by the students.

Extended guidelines for domestic and international group travel are included in (Board Policy and Procedure 5420) which may be viewed in each administrative office.

Courses which include extended field trips up to four weeks in duration are administered through the Field and Interdisciplinary Studies department.  Study abroad trips for an entire quarter are administered through International Education with support from the home administrative unit.

Class Schedules and Meeting Place Changes - Class schedules are developed by the division administrators' offices and the Instructional Services Office.

The form for an alternative course option, which includes eleven (11) hours of independent study, is available in the division offices.

Any change in the meeting place or time of a class must be cleared through the administrator's office and communicated to the Instructional Services Office.

Facilities and Materials

Classroom Assignments - Rooms for classes are scheduled by the administrative unit, and request to change any classroom must be coordinated and processed through the Office of Instructional Services.  The "Notice of Room Change Form" will be completed and posted by the administrative unit.

Office Assignments and Faculty Access - Office space is assigned by the Vice President for Academic Affairs.

Classroom buildings are open from 6:00 a.m. to 11:00 p.m. daily.  Buildings used for evening classes are locked at 11:00 p.m.  For personal safety, the Public Safety Police Department at 630-942-2000, should be contacted to enter locked buildings, to remain in the building after hours, or for exceptional building entry cases.

Swipe Cards - Swipe cards are now used to open many classrooms and labs.  If you are scheduled to teach in one of those areas, your division office will provide Public Safety Police Department with the authorization for you to receive a swipe card with access to your specified area.

College Property - All offices, desks, college vehicles, lockers, file cabinets, etc. are the property of the College.  The College maintains the right of assignment.  Access to the office and all college property includes but is not limited to cleaning and maintaining college property.

Bulletin Boards - Posting on classroom, lounge and entryway bulletin boards is the responsibility of the Student Activities staff.  That staff provides approvals and a required posting service; see the information on Student Activities in Student Support Services section.

Desk Copies - Faculty are encouraged to secure desk copies on their own before the start of classes.  If obtaining a desk copy from the bookstore is necessary, a requisition must then be processed through the administrative unit.

Textbook Ordering - All textbook adoption forms are processed through the unit office.

Each division is responsible for notifying the Bookstore immediately when class sections are added or dropped as well as when instructor changes are made that affect the textbooks being used for these sections.  Check with your division for procedures on ordering your textbooks.

Lab Fees - Any changes in the Lab Fees Schedule will be approved by the Board of Trustees annually based on administrative recommendations (Board Policy, 6240).

Smoking - Use of tobacco products is prohibited in all indoor college facilities, owned or leased, and in all college-owned vehicles (Board Policy http://www.cod.edu/dept/boardpolicy/6512pl.doc and Procedures http://www.cod.edu/dept/boardpolicy/6512pr.doc 6512).

FACULTY POLICIES AND BENEFITS

Employment Eligibility

College of DuPage seeks to employ the best suited personnel, to provide equal opportunities for the advancement of employees which include upgrading, promoting, and training and to administer these activities in a manner which does not discriminate against any person.  The full equal employment statement is in (Board Policy http://www.cod.edu/dept/boardpolicy/4072pl.doc and Procedure http://www.cod.edu/dept/boardpolicy/4072pr.doc 4072).

As an equal opportunity employer and in accordance with applicable Federal and State laws, the administration shall seek to select the most suited candidates for all positions within the institution.  No applicant shall be discriminated against based upon their race, color, religion, creed, national origin, sex, age, ancestry, marital status, sexual orientation, arrest record, military status or unfavorable military discharge, citizenship status, use of lawful products while not at work, or physical or mental handicap or disability (Board Policy and Procedure 4072).

If an employee believes that (Board Policy and Procedure 4072) on employment opportunities has been violated, including any request for reasonable accommodation of a disability, the employee should refer the matter to the College's Affirmative Action Officer/Employment ADA Coordinator (Director of Human Resources).

The college does not discriminate against any applicant on the basis of marital status, family relationship, or domicile.  The selection of an applicant who is an employee's relative or who resides in the same household must be supported by full documentation forwarded to Human Resources that this person possesses all necessary qualifications and is the best qualified among all the applicants (Board Policy http://www.cod.edu/dept/boardpolicy/4040pl.doc and Procedure http://www.cod.edu/dept/boardpolicy/4040pr.doc 4040).

Spoken English Proficiency - All teaching faculty must exhibit and maintain proficiency in English (Board Policy http://www.cod.edu/dept/boardpolicy/4415pl.doc and Procedure http://www.cod.edu/dept/boardpolicy/4415pr.doc  4415).

Hiring Practices

Human Resources will post notices of openings for full-time faculty positions for a period of seven working days before soliciting outside applicants.  If any employee wishes to be considered for a full-time faculty vacancy, a letter of interest must be received by the Human Resources Office within seven working days after the posting date.  After that time, eligible employees will not be given any preferential treatment over other candidates.

Physical Examinations - After employment, employees may be required to pass a medical examination should their physical ability to perform their responsibilities be suspect.  Determination of need for such examinations shall be made by the office of Human Resources and paid for by the College (Board Policy http://www.cod.edu/dept/boardpolicy/4015pl.doc and Procedure http://www.cod.edu/dept/boardpolicy/4015pr.doc  4015).

Communicable Diseases - Any employee who has or has reasonable indication of having a chronic communicable disease, as outlined in (Board Policy http://www.cod.edu/dept/boardpolicy/4018pl.doc and Procedure http://www.cod.edu/dept/boardpolicy/4018pr.doc 4018), will inform the Lead Nurse upon such indication.

Drug Free College - In accordance with (Board Policy http://www.cod.edu/dept/boardpolicy/4065pl.doc and Procedure http://www.cod.edu/dept/boardpolicy/4065pr.doc 4065), no employee will unlawfully or inappropriately possess, use, be under the influence of, dispense, distribute, or manufacture any controlled substance, illegal drugs, or alcohol in the workplace or at any college sponsored activity or function.

Appointment Letters - Full-time faculty members receive annual letters stating their appointment periods, salary placements, and numbers of additional credit hours.  These letters should be reviewed, signed, and returned to the Human Resources Office with the number of desired paychecks denoted.  Any discrepancy should be communicated to the Human Resources Office immediately.

Resignation of Employment - Employees should give written notice of resignation to their supervisor and will be informed of the termination clearance policy to be followed at that time by the Human Resources Office.

Assignment Crossovers Between Instructional Units - Faculty members seeking to have a portion of their regular full-time assignment or overload in a division other than their "home" division, including assignment request in the Academic Alternatives and Instructional Support Division, should include this request in the annual Full-time Faculty Assignment Planning Form for assignments along with requests for division assignments.

Academic Alternatives and Instructional Support Division Assignment Procedure - This division offers several types of instructional alternatives programs which include the COD Online College, flexible learning, telelearning, field experiences, interdisciplinary studies, remedial/development skill development, adult basic education, and ESL.  Interested faculty should contact Academic Alternatives at ext. 2147.

Faculty Exchange - The Board endorses national and international exchanges.  (Board Policy, http://www.cod.edu/dept/boardpolicy/4602pl.doc and Procedure http://www.cod.edu/dept/boardpolicy/4602pr.doc 4602) gives the complete details.

Summer Assignment Request Information - Summer assignments are available in some disciplines/programs.  A "Summer Assignment Request Form" is circulated to all full-time faculty by the unit administrative office in January.  Summer Assignments are addressed in Section F 6, Summer Assignments,  http://www.cod.edu/dept/Hum_Res/EMPL_COD/FTFacContract.htm

Substitute Assignments - A substitute assignment of up to one-half the duration of a course will be paid at the substitute hourly rate for hours worked. Substitute assignments exceeding one-half the duration of the class will be paid on a pro-rata basis of the normal pay rate for the given class. Substitution is to be reported to your unit office.  Substitute assignments are addressed in Section D 3, Replacement Faculty,

http://www.cod.edu/dept/Hum_Res/EMPL_COD/FTFacContract.htm

Sabbatical Leave Proposals – An eligible full-time faculty member interested in applying for a sabbatical leave for the following academic year is reminded to submit a proposal to their division dean on or before the last day of Fall term of the present academic year. Sabbatical requests received after this date will be processed only after requests received by the deadline date have been considered. Sabbatical Leaves are addressed in Section I 9, Leaves: Sabbatical and One Quarter/Semester Non-Teaching Assignments,

http://www.cod.edu/dept/Hum_Res/EMPL_COD/FTFacContract.htm

Personnel Files

The Human Resources Department provides faculty members reasonable access to their personnel file.  Requests should be made at least one day in advance directly to Human Resources. The faculty member may request copies of items in the personnel file, but nothing may be taken from or added to the file during the review.

Supervisors and the Human Resources Department retain control over the adding or deleting of documents from a personnel file unless specific access is given in the Contractual Agreement. The file is maintained for five years after termination and then destroyed in accordance with the Records Retention Act. Employment dates are retained in perpetuity.  For further information see General Information.

Reference Checks

As per (Board Policy 4360 http://www.cod.edu/dept/boardpolicy/4360pl.doc), reference checks on current or former college employees to prospective employers can be provided verbally or in writing by Human Resources personnel or by the employee's supervisor.  Human Resources personnel and supervisors are allowed to release truthful job performance-related information documented in an employee's personnel file.

Leaves

Paid leaves are available for a variety of reasons subject to the terms of the Contractual Agreement.

http://www.cod.edu/dept/Hum_Res/EMPL_COD/FTFacContract.htm.

Overload assignments can be made for all types of leave except during health and sabbatical leaves.

Unpaid personal leave for a variety of reasons is available subject to terms of the faculty Contractual Agreement,

http://www.cod.edu/dept/Hum_Res/EMPL_COD/FTFacContract.htm.

Note:        *      File appropriate application for leave.

                * *   Complete "Leave Reporting Form."

Family/Medical - Full-time faculty are eligible to apply for a family/medical leave not to exceed one year. This leave is without remuneration and must have Board approval. Extended information is available in the Human Resources Office.

Voting - An employee may be absent up to a total of two (2) hours in order to vote in general or special elections or at any election in which propositions are submitted to popular vote. Requests for such absence must be made to the supervisor at least twenty-four (24) hours in advance. This time off will be without pay (Board Policy http://www.cod.edu/dept/boardpolicy/4850pl.doc and Procedures 4850).

Disability Benefit - Faculty members who are active SURS participants are eligible for long-term disability benefits (LTD) due to illness or accident as provided by the State University Retirement System (SURS) (Board Policy and Procedures 4320 http://www.cod.edu/dept/boardpolicy/4320pl.doc).

Prior Approval/Tuition Reimbursement

Prior approval for tuition reimbursement and for course credit is accomplished via the "Request for Tuition Reimbursement/Request for Prior Approval for Credit" form which is available in each administrative unit.

Outside Employment

Intellectual Property Rights - Intellectual property rights issues are addressed in Section C 11 of the Contractual Agreement. For further information, refer to the Contractual Agreement,  

http://www.cod.edu/dept/Hum_Res/EMPL_COD/FTFacContract.htm

Marketing of Instructional Materials – Procedures for the marketing of instructional materials are explained in (Board Policy 4076,   http://www.cod.edu/dept/boardpolicy/4076pr.doc). (Board Policy and Procedure 4076) does not abrogate faculty rights under the "Intellectual Property Rights" section C 11 of the Contractual Agreement,  

http://www.cod.edu/dept/Hum_Res/EMPL_COD/FTFacContract.htm

Professional Consulting – (Board Policy and Procedure 4031) addresses issues related to faculty consulting services in compliance with Illinois Public Act 76-1343. See http://www.cod.edu/dept/boardpolicy/4031pl.doc. An employee who intends to provide professional consulting during the forthcoming academic year submits a request to the president or his designee to indicate the following:

1.   The nature of the activities;

2.   The estimated amount of time which would be involved;

3.   The specific time which will be included, if possible.

Following completion of the consulting, the individual submits the actual dates and amount of time spent in professional consulting to the President but through the immediate supervisor.

Benefits Summary

A summary of benefits for full-time faculty is in the Appendix, also at http://www.cod.edu/gen_info/hum_res/faculty.htm

The Human Resources Office should be contacted for further information about any specific item. See Contractual Agreement. http://www.cod.edu/dept/Hum_Res/EMPL_COD/FTFacContract.htm

Compensation

Full-time faculty and professionals may choose to be paid over either 9 or 12 months. One-year appointments are paid over 9 months. Please check your pay rate and deductions.  Refer any questions about  your gross pay to Human Resources. Refer any questions concerning your deductions to the Payroll Department. If you discover an error in your pay, it is your responsibility to notify Human Resources. The College will collect any overpayment made to you. 

Compensation to Full-time Faculty is addressed in Section F, Professional Compensation, and relevant sub-sections of the Contractual Agreement, http://www.cod.edu/dept/Hum_Res/EMPL_COD/FTFacContract.htm

Direct Deposit of Payroll

Direct payroll deposit is available to faculty. The appropriate form is available in the Human Resources Office or in the Payroll Office.

Louise M. Beem Early Childhood Education and Care Demonstration Center

The Demonstration Center is a licensed child care center and is the laboratory school for the Early Childhood Education and Care Program at College of DuPage. The Center in the OCC offers several programs for C.O.D. employees and community families.  Priority enrollment is given to College of DuPage employees. Families can choose to enroll their child in a part day (8:45 a.m. - 11:15 a.m. or 12:45 p.m. - 3:15 p.m.) or full day

(7:00 a.m. - 6:00 p.m.) class. Information about the Demonstration Center programs and fees is available by calling 630-942-2026.

Board Policies and Procedures

The Secretary to the Board of Trustees maintains the official Board Policies and Procedures on the College Web Page.  College staff and the public may access all Board Policies and Procedures by going to the College web site:  http://www.cod.edu/boardpolicy.  An up-to-date hard copy of the complete Board Policy Manual is maintained in the College Library and in the Office of the Board of Trustees.  Board Policies and Procedures govern the ongoing administration of College of DuPage.

PROFESSIONAL GROWTH

Faculty Development Requirement

According to the Contractual Agreement, "Section J", each full-time faculty member must meet the periodic staff development requirement of earned semester hours credit.

Personal Education Plan (PEP)

A Personal Education Plan is a comprehensive faculty development program. The plan is designed by the faculty member in consultation with the unit administrator. The goal of the plan is to increase the faculty member's professional competence and to enhance the faculty member's contribution to the College of DuPage. The plan may be comprised of various learning experiences, including credit for course work; for external seminars, institutes, and workshops; for independent projects; for educational travel; and for work experience outside of the College of DuPage.

Faculty members on ranges A, B, and C are not required by the Contractual Agreement to have a Personal Education Plan; however, such a plan might be valuable for faculty members on these three ranges. The development of a plan will facilitate the communication process between administration and faculty on prior approval of particular credit experiences.

Faculty members on Range C are eligible to advance to Range D with either a 20 semester credit hour Personal Education Plan (60 total semester hours credit beyond the masters) or by 75 total semester hours credit beyond the masters with no PEP plan.

Faculty members on D Range are required to either have an earned doctorate from a regionally accredited institution or a completed 36-hour Professional Education Plan as part of the requirement for movement to Range E.  Detailed procedures for D to E movement are in Sections F2 and F2.2 of the contract.

Movement from all ranges (A to B, B to C, etc.) must be in accord with Sections F2 and F3 of the Contract:  "2/3 of the hours needed for a range change must be earned in graduate/­undergraduate course work within one's field or in areas related to the faculty assignment. A maximum of 1/3 of the hours needed for a range change may be course work for personal development or professional experience(s) directly related to their teaching field as approved by their Dean/Appropriate Administrator. Credit for professional experience is granted by the FCAC, Faculty Committee on Alternative Credit, according to the 'Staff Development Alter­native Credit Guidelines' of the FCAC committee."

Credit hours earned at College of DuPage should be converted from quarter hours to semester hours. For example, one-quarter hour equals two-thirds semester hour credit; three quarter hours credit equals two semester hours; five quarter hours credit equals 3.3 semester hours credit.

Faculty members are responsible for submitting evidence of course completion to the Human Resources Office.  Credit will not be recorded until Human Resources receives this verification. The deadline for submitting documentation of earned credits for application to the current year's appointment is June 30 of the appointment year. 

When completed, the Personal Education Plan document should be signed by both the faculty member and the unit dean. The original of the PEP Plan should be forwarded to Human Resources to be kept in the faculty member's personnel file.  Faculty members are encouraged to keep a personal record of the approved credit hour distribution between course work and alternative credit areas.

Faculty Development:  Course Credit

Course Credit - Credit may be earned for recognized course work through options A and B below.  Faculty members should complete the Prior Approval/Tuition Reimbursement form, CD Form 1035, and submit it to the appropriate unit administrator.

Option A:

Credit Work Within One's Field:  Full credit may be granted for course work, seminars, and independent study projects from a regionally accredited school.

Option B:

Related Course Work:  A faculty member may obtain full credit for graduate course work and undergraduate course work if the course is related to the instructor's teaching field or professional responsibilities or if the courses enhance the instructor's teaching proficiency.

Faculty Development:  Alternative Credit

Alternative Credit - Credit may be earned for academic alternatives through options 1, 2, and 3 below.  Proposals should be submitted to the unit Administrator prior to beginning any project.

Option 1:

Workshops, seminars, conferences, travel, and credit (where credit is not suggested by the granting institution): 

A written proposal of activities must be presented by the faculty member for prior approval via the Faculty Committee for Alternative Credit (FCAC) Application Form.  This application must be accompanied by a proposal in narrative outline form which must include the following information:

1. Title of project;

2. Hours of involvement (contact hours, preparation time, travel, etc.);

3. Description of proposed project;

4. Relationship of this experience to your professional growth;

5. New or unique material expected to result from this experience;

6.  Demonstration or proof that the project was completed.

If the external institute suggests credit for a workshop or seminar, the FCAC may honor the suggested number of semester hours.  In all such instances, the burden of proof in all such instances, the burden form of satisfactory documentation is on the Faculty Member.

Credit may be cumulative.  For each group of forty (40) contact hours accumulated, one semester hour of credit may be granted. 

Appeals of any decision of the Faculty Committee for Alternative Credit (FCAC) shall be referred to the Faculty Administrative Review Board (FARB) as described in Section E 3, FACULTY ADMINISTRATIVE REVIEW BOARD, in the Contractual Agreement, and not subject to the Grievance Procedure as described in Section E 1, GRIEVANCE PROCEDURE, of the Contractual Agreement.

Option 2:

Research, independent study, publications, development of instructional materials, new courses or major revisions of existing courses: 

A written proposal of activities must be presented by the faculty member for prior approval via the FCAC Application form.  This proposal must include the following information:

1. Title of project;

2. Hours of involvement (contact hours, preparation time, travel, etc.);

3. Description of proposed project;

4. Relationship of this experience to your professional growth;

5. Development of a bibliography;

6. Demonstration or proof that the project was completed.

Option 3:

Work experience outside the College of DuPage:

This area includes work at times other than when employed full-time at the College and must contribute substantially to the professional growth and development of the Faculty Member.  A written proposal of activities must be presented by the Faculty Member for prior approval via the FCAC Application Form.  This proposal must include the following information:

1. Location of employment;

2. Time spent on the job;

3. Goals of the experience;

4. Relationship of the work experience to the Faculty Member's teaching assignment;

5. Benefit of experience to the Faculty Member and students;

6. Demonstration or proof that the work experience was completed.

Faculty Committee for Alternative Credit Procedures

1. The Faculty Application for Prior Approval for Alternative Credit/Reimbursement form, available in each administrative office, should be completed along with a narrative outline for the relevant option and forwarded to the unit dean for approval.

2. The dean will retain a copy of the application form and narrative outline and will send the original to the FCAC division representative.

3. The FCAC will meet at least once each term to review applications for alternative credit. The applicant will be notified when the application is received by the FCAC representative, if additional information is needed to process the request. If immediate approval is needed to pursue an alternative credit option and the committee has not met, the Chair may give tentative approval until the committee meets.

4. The faculty member submits evidence of completion for the particular credit option. The evidence should be submitted to the division FCAC representative. In the absence of the division representative, evidence may be submitted directly to the FCAC Chair.

5. The FCAC representative will notify the Chair when the faculty member has submitted evidence of completion.

6. When the experience is completed and evidence has been submitted, the Chair of the FCAC will send the completed and approved application to Human Resources for the recording of credit.

7. All proposals must be completed within two years of the original submission date unless a specific extension is granted by the FCAC committee.

8. Typed information on all proposals is strongly recommended.

9. The FCAC will be made up of eleven full-time faculty representatives, three from the Liberal Arts Division (one each from Humanities, Health, Social and Behavioral Sciences, and Communications), two each from Business and Technology, Natural and Applied Sciences, and one each from the Library and Counseling and Advising Services.  The members will elect a Chair.  Representatives will be recommended by the area dean, and the Faculty Senate will be given the opportunity for input and recommendations regarding the representatives, consistent with the current Union Contract, A-6.

10. FCAC representatives serve three year terms. No individual faculty member may serve more than two consecutive terms of the Faculty Committee for Alternative Credit.

Fall All College Orientation and In-Service Day

Preceding the start of Fall term, a three-day orientation session is held for all newly hired faculty. Newly hired faculty are required to attend these three days as a part of their load. In addition, a weekly three-hour session and outside assignments are required during the fall term. This orientation provides an overview of the mission, vision, people, programs and processes of the institution.

Each Fall term, the academic calendar includes an In-Service Day for all full-time faculty.

Teaching and Learning Center (TLC)

The Teaching and Learning Center (TLC) (SRC 1500), through the Coordinator of Faculty Development, offers a wide variety of programs that provide personal and professional growth opportunities for full- and part-time faculty. A variety of personal and professional development courses, workshops, and flexible learning opportunities designed to meet the needs of both new and experienced teachers, are offered throughout the academic year. Detailed information and schedules are sent to all faculty members each term along with a registration form. This information is also available at http://www.cod.edu/dept/tlc.

Examples include:

• Development of basic instructional skills;

• Becoming familiar with the learning styles of students including those particular to adult learners;

• Growth as a professional educator;

• Development in understanding the changing roles of faculty in the future;

• Provide the following opportunities for innovation in teaching through faculty designed and developed projects;

• Developing skills in the use of technology to enhance teaching and learning in the traditional classroom and using technology to support distributed learning;

• Developing pride in faculty contributions to students and community.

The TLC Technology Lab (SRC 1520) is a resource center for all faculty at COD. State-of-the-art, multimedia computer systems and software are available for faculty use. A specialized library collection that includes books, journals, magazines, newsletters, and videos dealing with college teaching and learning topics and using technology in education is housed in the Center. The Library and the Multimedia Computer Lab are available 24 hours a day and is accessible via COD swipe card. A complete listing of library holdings and computer hardware and software available in the Center can be found at http://www.cod.edu/tlc.

STUDENT SUPPORT SERVICES

COUNSELING AND ADVISING SERVICES

Advising Resources

Counseling and Advising Services, (SRC 2044) 630-942-2259 generaladvising@cdnet.cod.edu.

Serving as a central advising information resource site, Counseling and Advising Services houses a vast collection of advising materials.  The Student Planning Worksheets and Advising Bulletin are generated and available through this office.  Copies of current Transfer Guides, Program Guides, and individual program advising materials are obtainable in Counseling and Advising Services.  Computers with helpful advising sites labeled are available for student use.

Additionally, a resource person has been designated to provide oversight of accurate, consistent and up to date advising information. For further information contact a resource person at (SRC 2044F)

630-942-2812.

General Advising

http://www.cod.edu/advising/general.htm

General Advising makes up one of the components of Counseling and Advising Services, established to meet the general advising needs of our students by answering the "quick" advising questions. General Advisers assist students with course selection, general transfer planning, pre-course test interpretation, explanation of degree requirements, mandatory academic advising for developmental reading students and referral to Faculty Advisers and other College of DuPage services and resources.

The General Advisers are available to students on a walk-in and phone-in basis, from 8 a.m. to 8:30 p.m. Monday thru Thursday, 8 a.m. to 5 p.m. on Friday and from 9 a.m. to 1 p.m. on Saturday.  Students are also able to e-mail their questions to General Advisers.

General Advisers are often "shadowed" by Faculty Advisers as part of the Advising Skills Class, building a valuable link between the Faculty Adviser and General Adviser.

Counseling Services

http://www.cod.edu/advising/counseling.htm

Counselors assist current and prospective students with educational and career plans, life transitions related to education, and personal problems which are interfering with progress in school.

Counselors also work with students who are not in compliance with the college's standards of academic progress. Each full-time counselor serves in a liaison relationship with an academic division. Faculty advisers assist with course selection and class scheduling.

Multicultural Student Center, (IC 2084) 630-942-4704

http://www.cod.edu/advising/multicultural.htm

The Multicultural Student Center provides educational assistance for ethnically underrepresented students. Multicultural advisors help under-prepared students in reaching their full potential through intensive academic and personal advising, cultural events and transfer information to in and out of state institutions.

The Multicultural Student Center staff is available from 8 a.m. to 7p.m. Monday thru Thursday and 8 a.m. to 5 p.m. on Friday. Faculty is encouraged to meet with and/or refer students to the Multicultural Student Center staff.

Orientation/Advising/Registration Sessions (OARS)

Formerly known as Course Schedule Planning Sessions (CSPS)

OARS is a comprehensive process to familiarize new students with College of DuPage and help with their first registration.  Students begin by attending an orientation session detailing college policies, services and procedures followed by a Group Advising session outlining COD's degrees and degree requirements. The next step for students is a one-on-one advising session with an adviser or counselor to assist with selecting classes for their first term.  Finally, on-line registration assistance is provided to complete the session.

Faculty wishing to participate in OARS request assignments through their unit administrator; assignments are approved by the Dean of Student Services.

Career Services Center, (SRC 1490) 630-942-2230

http://www.cod.edu/advising/career.htm

The Career Services Center offers career resources and opportunities for students, alumni and residents of District 502. The College Central Network (CCN) job match system can be of particular help in your job search. The Career Services Center is located in Room 1490 of the Student Resources Center. The Center offers 4 major services.

Career Services assists students and community members with resume writing, interviewing preparation and job search assistance. DuPage Executive Network at 630-942-2230 is a service to assist senior-level executives and professionals throughout the Chicago area who are in career transition.

Cooperative Education and Internships provide students with opportunities to gain on-the-job experience related to academic and career goals. For more information call 630-942-2611.

Service Learning blends classroom learning with community involvement. Call 630-942-2655 to learn more about this program.

College and Career Information Center

The College and Career Information Center (CCIC), located on the upper level of the Library, is a resource to aid students in reaching decisions about career and college choices.  The Center's multimedia collection of materials includes information on all types of educational opportunities, specific colleges and universities, occupational information, career guidance, job hunting techniques and standardized test study-guides.

Articulation

The Articulation web site can be accessed by going to the College website: (www.cod.edu; and click on Counseling/Advising).

High School - The High School Articulation Program allows students to apply for College of DuPage credit for classes they have taken at their high schools.  The purpose of this cooperative effort is to eliminate duplication of content and save the student time and money.  For more information contact the Coordinator of High School Articulation.

College/University Articulation - The College/University Articulation program helps prepare students to make a smooth transition between College of DuPage and baccalaureate granting institutions.  Current transfer information is made available to students through visits from the institutions' representatives, the "Transfer" section of the Advising Handbook, the COD Website, and a collection of materials at the Counseling, Transfer and Advising Service.

Minority Student Transfers - The Minority Transfer Program supports underrepresented students through their academic career at College of DuPage and assists minority students in making a transition to baccalaureate-granting institutions. The Minority Transfer program contributes to the improvement retention of underrepresented students at COD.  The program also helps students transfer to a four-year college/university.  Some opportunities that this program offers are field trips to four-year colleges/universities in Illinois, presentations to inform students about transferring, and one on one meeting with a Minority Transfer Advisor.  For more information, please contact Counseling and Advising Services, (SRC 2044), 630-942-2259.

Student Financial Aid

http://www.cod.edu/dept/fin_aid/Index.htm

College of DuPage operates on the principle that no qualified student shall be denied an education because of limited financial resources.  Extensive efforts are made to help every student who has financial problems.  Any student needing assistance should contact the Student Financial Aid Office.  Referrals of students from faculty, administrators, and classified personnel are welcome.

The Student Financial Aid Office offers non-repayable grants, loans and student employment opportunities, as well as academic scholarships.  Most aid programs are based on demonstrated financial need.  Students who have indicated a financial difficulty in paying for tuition or living costs should be referred to the Student Financial Aid Office.  Financial aid counselors are available to advise students about financial aid opportunities, (SRC 2050), 630-942-2251.

Health & Special Services

http://www.cod.edu/advising/health.htm

Accident Reports - Employee and student accidents are to be reported to the Health Center, (IC 2001) at 630-942-2154.  The nurse will assist in completing the report form.  Contact the Public Safety Police Department if the Health Center is not open.

Allied Health Students and Athletic Physical Examinations - Physical examination for intercollegiate athletes and cheerleaders are available on campus.  Athletic physical examinations are mandatory for those trying out for varsity athletics.  Physical examinations, immunizations, and laboratory tests are available for Allied Health Students.  A nominal fee is charged to students for these services.  Appointments are necessary to see the physician.  Special dates are arranged for these examinations.

Bloodborne Pathogens - Information about Bloodborne pathogens is available in the Health Center. 

Illness - A student who becomes ill may be referred to the Health Center.  In an emergency situation, the Public Safety Police Department should be contacted at 630-942-2000.

Disabled Students Assistance - The Health and Special Services Office provides assistance to disabled students.  Handicapped parking passes are available from the Health Center.  A physician's recommendation is necessary to issue a permit for an extended period of special parking.  The Coordinator of Special Student Services can be contacted through  Health and Special Services to arrange for special assistance for disabled students.  Interpreters, note takers, special testing, and some adaptive equipment are included in this assistance.

Students with Disabilities - The Office of Special Student Services provides services and accommodations to students with disabilities.  These services are available to all COD locations.  Students need to contact this Office and provide documentation to arrange for accommodations.  Interpreters, note takers, special testing, and some adaptive equipment are included in this assistance.  Barrier free parking passes are available from the Health Center.  A physician's note is necessary to issue a permit for an extended period.

Information about the Americans with Disabilities Act can be obtained through Health & Special Services.

Student Health and Accident Insurance - Students interested in medical insurance should contact the Health and Special Services office.  Brochures and application forms are available in Admissions, Health Center, Arts Center, P.E. Building, Student Activities, West Campus, and the regional centers in Carol Stream, Naperville and Westmont.

Wellness - The College currently has a comprehensive employee wellness program in place entitled Balanced Lifestyles.  To help monitor this program, an overall Wellness Committee comprised of administration, faculty and staff has been assembled and an Advisory Board looks at the strategic direction of the program.  The College community is encouraged to participate in the sub-committees established and help promote living a healthy lifestyle for all the employees.  For information on wellness or individual programs, contact the Employee Wellness Coordinator at 630-942-3378.

Student Activities

http://www.cod.edu/StudLife/Stud_Act/Stud_Act.htm

The Student Activities staff provides opportunities for students to become involved in a variety of extra- and co-curricular activities at the College.  Experiential learning, leadership and civic engagement are priorities from which the staff works with students.  Located in (SRC 1800), the Student Activities office is open Monday thru Friday,

8:30 a.m. - 5:00 p.m. and can be reached at 630-942-2243.  On the College website, click on "Activities" on the upper toolbar, to get more details about the department.

Posting and Distribution of Printed Materials on Campus - Posting

on-campus is provided by Student Activities for general bulletin boards in classrooms, lounges and entryways and is limited to college departments, committees, and student clubs and organizations.  Faculty should bring up to 75 copies of fliers and posters they would like to have posted to Student Activities at least one week before it needs to be posted, and complete a simple form.  Student Activities can also place larger banners at several locations on the Glen Ellyn campus; call for locations and availability of space.  All approved postings will have an approval stamp; unapproved postings will be removed.  Directional signs for events may be posted the day before the event and should be removed following the event.  Special posting boards are available upon request.

Distribution of Printed Materials (Board Policy/Administrative Procedure 5750) allows individuals or community groups to hand out information or have petitions signed.  Anyone interested should contact Student Activities or check the college website, http://www.cod.edu/boardpolicy/  for more information.   Posting by community groups or individuals is limited to the kiosk near the TV lounge on the first floor of the SRC.

Student Clubs and Organizations - The two types of student groups are an integral part of the co-curricular program supported by Student Activities and, therefore, an important part of its educational mission.

Student clubs are chartered and registered through the Student Activities office. Each club is required to have an approved COD faculty or staff member as an advisor. All activities of the clubs and organizations, including finances and facilities use, are facilitated between club members and the Student Activities staff. New club advisors learn processes and procedures right along with the students they support with their volunteer service. The Student Activities staff works with students and their advisors in utilizing the Clubs and Organizations Handbook, which will be available on the website.

In addition to over forty student clubs, the College also has six student organizations that receive funds through the service fees paid as part of tuition. The student organizations include:

• Student Leadership Council - student representation and leadership;

• Student Activities Program Board;

• The Courier, student newspaper, and the Chaparral, a themed writing publication;

• The Prairie Light Review, a literary and arts magazine;

• The Forensics team - the competitive speech team;

• Phi Theta Kappa - the international honor society for two-year colleges.

Student Trustee Election - The Student Trustee is a non-voting member of the College's Board of Trustees who is elected each spring and serves a one-year term. The Director of Student Activities oversees the election, which is held in March of each year in conjunction with the election for the Student Body President and Vice President.

Student Leadership Council - The Student Leadership Council is the primary student representative group, and an organization of students working for students and was formed to preserve and protect students' rights, interests and opinions. SLC represents the student view to the administration and assists students with issues and concerns. Participation provides an opportunity for motivated, responsible, and

dedicated people to supplement their education with leadership experience.

All students with an interest in developing their leadership skills and in civic engagement are welcome to attend. Meetings are held every Tuesday during the academic year at 4:00 p.m. in (SRC 1550). Officers of the SLC can be contacted via college email (under "SLC" on the Global Address List) or call 630-942-2095.

Student Activities Program Board - Students learn valuable, business, organizational and leadership skills through selecting and coordinating events for the Glen Ellyn campus.  "Producers" are the primary decision-makers and "Crew Members" assist and learn the ropes.  SAPB holds events midday on Wednesdays at a variety of locations on campus, as well as a monthly Friday evening series.  For further information call 630-942-2066 or 630-942-2642.

Leadership Program - Student Activities focuses their work with students from a leadership perspective. This program has been evolving for the last decade and includes:

• Leadership Connection is a series of workshops featuring nationally known speakers facilitating the development of students' leadership competence, confidence and self-awareness. These workshops, held monthly on Friday afternoons, provide student leaders opportunities to network and collaborate with each other; faculty members are encouraged to participate.

• Fall Leadership Retreat is held the first weekend of fall term at an off-campus conference center for student leaders to get a "jump start" on the year.  Several C.O.D. faculty members participate as session facilitators.  For further information call 630-942-2644.

Childcare Services for Students - Supported by student activity fees for over thirty years, this service provides dependable, flexible childcare for students who have children 3, 4 or 5 years of age. Children are registered before each term begins and participate while the parent is attending daytime classes on the Glen Ellyn campus. Fees are determined by the number of hours a child is registered in the program. Faculty are encouraged to refer students who have a need for this service, they should call 630-942-2422.

Ticket Sales - The Student Activities Office sells discounted movie theater tickets, Great America tickets, a variety of coupon books, as well as tickets to events sponsored by Student Activities Program Board and student clubs. 

Billiards Lounge - The Billiards Lounge is located next to the Student Activities office and provides C.O.D. students with leisure-time activities including, billiards, video arcade games, ping-pong, board games, a large screen TV and twelve computers for internet access.  A variety of tournaments are held for students. Faculty members are welcome to use the lounge also.  Hours are 9:00 a.m. - 5:00 p.m., Monday thru Thursday and 9:00 a.m. - 3:00 p.m. on Fridays, during the academic year; closed for holidays, breaks and summer session.

Identification Cards - Students enrolled in more than one course at COD may obtain a photo ID card in the PE/Athletics office, (PE 205). A student ID card is valid for three years and costs $5. The same card may be used at the Library, as a PE pass and can be used for various local discounts at movie theaters, sporting events and other activities. For additional questions please refer students to the PE/Athletics office, 630-942-2364.

GENERAL INFORMATION

Assessment and Testing Services

Assessment and Testing Services includes the Testing Office (IC 150), Testing Lab (IC 100), and the GED Testing Office (IC 100A). Visit us on the web at http://www.cod.edu/Service1/Assess_Test/index.htm

Assessment and Testing Services administers a variety of tests and services, including pre-course tests, Center for Independent Learning course tests, classroom make-up tests, Constitution test, GED test, Career Interest tests, Credit by Demonstrated Competence tests, Ability to Benefit test, TABE test, test proctoring for other institutions, ACT testing, PSB-HOAE tests, and HESI tests.

Pre-course Testing

Reading Pre-Course Testing

The Reading Pre-Course Test is a mandatory placement exam. Students who accumulate or exceed six credit hours of college-level courses must take the Reading Pre-Course Test. Courses exempt from the six credit hours are: C.O.D. courses numbered below 1000 (zero-level courses), Older Adult Institute (OAI) courses and Activity/Studio courses. (Obtain a complete list of these courses from Counseling and Advising Services, SRC 2044.)  The Reading Competency Requirement helps identify students who are not yet prepared to read most college-level texts.  Test scores are used to determine readiness for college-level reading. Tests are scored and evaluated at the testing location.

Students are not required to take the Reading Pre-Course Test if they have:

• College credit totaling 30 semester hours with at least a "C" average (self reported).

• ACT composite score of 20 (proof of score must be provided).

• SAT verbal score of 500 (proof of score must be provided).

• A score of 550 paper/pencil or 213 computer score on the Test of English as a Foreign Language (TOEFL). Score must be provided by the student.

Writing Pre-Course Testing

The Writing Pre-Course Test is a mandatory placement exam. Both new and returning students who intend to enroll in English 1101, Composition, are required to take this test to determine preparation for entry into an English composition course or, if needed, the appropriate developmental writing course. Eligibility for English 1101 also requires evidence of having met the Reading Competency Requirement.

Students who score below the cut-off score for English 1101 must complete a Writing Placement Essay to determine their placement in either English 1101 or the appropriate developmental writing course. During peak enrollment periods, students should receive their scores within 72 hours; during non-enrollment periods, or for those students who test off-campus, scores may take longer to process. Students can pick up their scores at the Skills Assessment and Placement Center, IC 100B, or choose to have their scores sent by mail. Students can call 942-4630 to check on the availability of their scores; however, score cannot be given out over the phone.

Math Pre-Course Testing

Students who intend to enroll in Math 0482, 1218, 1220, 1428 or 1431 as their first math course at College of DuPage are required to take a Math Pre-Course Test before enrolling. This test is one component of placement in an appropriate math course. Verification of successful completion of any prerequisite courses is the second component. (Prerequisites are listed under individual courses in the mathematics section of the college Catalog.) The Math Pre-Course Test should be taken just prior to the term of enrollment to assess a student’s current math knowledge.

Students who intend to enroll in Math 1432, 2134 or 2231 as their initial math course at College of DuPage are encouraged to take the Math Pre-Course Test to assess their current knowledge of mathematics and avoid the frustration of being in the wrong-level math course. The mathematics tests are offered at on- and off-campus locations during day and evening hours.

For more information, contact the Assessment and Testing Office, IC 150, 942-2401.

Center for Independent Learning Tests

Students enrolled in flexible, self-paced courses through the Center for Independent Learning take their tests in the Testing Lab, Berg Instructional Center, Room 100. 

General Educational Development (GED) Test

http://www.cod.edu/GEDTesting/

The GED test, developed by the American Council on Education, provides an opportunity for eligible individuals who have not graduated from high school to earn a high school equivalency certificate. Only DuPage County residents are eligible to test at C.O.D. For registration information, contact the GED Testing office, Berg Instructional Center, Room 100A, 630-942-2851.

United States and Illinois Constitution Tests

C.O.D. Graduation Requirement

Degree-seeking students have an option to meet the "Constitution" requirement by earning a satisfactory score on a U.S. and Illinois Constitution test.  Testing is available at the Testing Lab on the Glen Ellyn campus or at an off-campus Center for Independent Learning.

GED Certificate Requirement

The GED Constitution test is administered in English or Spanish in the Testing Lab on the Glen Ellyn campus.

Career Interest Tests

Interest and personality inventories help you with career and life-planning decisions.  These inventories do not measure abilities, and should not be compared with other information about the student.  For testing information contact Counseling, Transfer and Advising Services at 630-942-2259 to make an appointment with a counselor.  Inventories are completed in the Testing Lab.  A fee will be assessed.

Credit by Demonstrated Competence

Credit by National Examination

Students can earn credit through the College Level Examination Program (CLEP) and Advanced Placement (AP) tests from Educational Testing Service. The CLEP and AP examinations are recognized for credit by most colleges and universities throughout the United States.  College of DuPage is a national test center for CLEP, and the examinations are administered by appointment.

Credit by C.O.D. Proficiency

Students may gain credit for knowledge acquired in an occupation, in educational situations outside of college, or through life experiences that are related to specific courses at College of DuPage. Information sheets are available in the Assessment and Testing office for established exams.

American College Test (ACT)

The ACT test is administered at College of DuPage four times a year.  Registration packets are available in the Assessment and Testing office, Berg Instructional Center, Room 150. College of DuPage does offer preparatory classes for this test.  Consult the class schedule for further information.

Test Proctoring

Assessment and Testing Services provides test proctoring to area residents who are taking a class at another educational institution. A fee per test is due at the time of testing.

Classroom Make-Up Exams

The make-up testing service is provided for individual students registered at College of DuPage who are unable to take their tests in the classroom because of special circumstances.

Test of Adult Basic Education (TABE)

The Test of Adult Basic Education is designed to measure achievement of basic skills commonly found in adult basic education curricula and taught in instructional programs. Students must take the TABE test before registering for GED/ABE/Pre-GED classes.

Ability to Benefit (ATB)

Postsecondary college applicants who have not earned a high school diploma or GED must achieve passing scores on an approved test to qualify for federal aid as Ability-to-Benefit (ATB) students. The test consists of three subtests: Reading, Writing Skills and Numerical Skills.  Please contact the Financial Aid office for more information and a permit to test.

PSB-Health Occupations Aptitude Exam

PSB's Health Occupations Aptitude Examination can predict an individual's readiness and capability for successful completion of the educational program designed to prepare qualified health care personnel. It is comprised of five separate tests that measure abilities, skills, knowledge and attitudes important for success in the Dental Hygiene and Nuclear Medicine programs.  For more information contact the Assessment and Testing Office. 

Bookstore

The College Bookstore (operated by a private contractor), is located on the first floor of the Student Resource Center (SRC) near the north entrance. The bookstore sells all required course materials as well as recommended and general interest ancillary materials.  Most textbooks are available for sale two weeks before the beginning of each term. Students can order their books for UPS home delivery by calling 630-942-3883 or through the Internet at www.efollett.com. In addition, the bookstore carries a wide selection of school and art/drafting supplies, gifts, cards, clothing, software, magazines, and fiction and general interest books.  The store also offers special order service on any book, public faxing and photo finishing.

Regular Hours:    

(Special extended hours are in effect the first week of each term. These hours are posted at the store, listed in the class schedule, and available by calling 630-942-2360.)

Refunds

Textbooks - A full refund will be given if

1. Textbook was purchased for current term.

2. Customer has receipt.

3. New books must be unmarked.  If they are marked or damaged, a used price will be refunded.

4. Fall and Spring - full refund for first two weeks of term.

5. Summer - full refund for first two weeks of 8-week and 10-week sessions; full refund for first week of sessions less than 8 weeks.     

Non-text merchandise fully refundable with store receipt (some exceptions do apply).

Book Buy Back Program

Books are purchased from students all year.  Fifty percent of the selling price is paid if a faculty member has requested the same book for the next term, if the Bookstore needs the stock, and if the book is in good condition.

Other books will be purchased at market value.

E-Commerce

Required, as well as recommended, course materials are available for sale through the Internet at www.efollett.com.  Textbooks are listed by course, title, and subject category, and are available for shipping or in-store pick up.

Central Stores

The C.O.D. Bookstore provides ordering and delivery of office supplies for the college campus.  Orders can be placed by submitting an authorized requisition, with billing done on a monthly basis. All office supplies, except furniture or computer equipment, can be ordered through Central Stores. Many items are kept in stock or are available for next day delivery. Call 630-942-2559, for orders, questions, or a catalog.

Discounts

A discount of 10 percent will be given to employees when they personally present their College of DuPage ID card on purchases over $1.  Some sale items and specially priced merchandise may be excluded from the discount.

Staff

The following is a list of Bookstore staff and extensions. 

The College liaison is the Director of Business Affairs at 630-942-2232.

Business/PROFESSIONAL Travel

Written administrative approval is required prior to any absence from responsibilities for business purposes.  When expenses are estimated to exceed $100, a Travel Pre-Approval Form must be completed.

Business Services

Budget Preparation

The purpose of a budget is to provide a fiscal plan for yearly operations as well as to assure long-range planning and purchasing by all members of the college community.

The College fiscal year extends from July 1 to June 30 of the following year. Detailed procedures set up by law and guidelines from the Illinois Community College Board are used to develop a sound budget. Budget preparation starts with the faculty and unit managers and proceeds through the Controller to the President who has final responsibility for the preparation of the budget. Work begins early in January and the tentative budget is presented to the Board in early summer and placed on public display for thirty days. A public hearing, at which any citizen of the district may speak, is held and tax levies filed with the county clerks before the last Tuesday of December and notice of the public hearing is published in at least one newspaper having general circulation within the district.

Budget Transfers

After the budget for the fiscal year has been adopted, certain situations or plans may change which require a reallocation of budget monies from one account to another. A budget transfer form is available from the Finance Office to be completed, identifying the transfer requested and the reason for the transfer. The form must be approved by the appropriate Cabinet officer and forwarded to the Finance Office.

Check Cashing

Check cashing service is available at the Cashiers Office from 8:30 a.m. to 8:00 p.m. Monday thru Thursday and 8:30 a.m. to 5:00 p.m. on Friday. This service is for personal and College of DuPage checks and is limited to a maximum of $50 for faculty and staff and $10 for students, subject to the amount of cash on hand. Third party checks are not cashed.

Collection of Funds

The Finance Office is charged with the full accounting of all monies collected and disbursed by the College and its departments. The receipt and safekeeping of any monies collected by any department will be in accord with procedures established by the Finance Office. Collections of funds for items sold must be approved by the Finance Office in advance and deposited through Accounts Receivable. For additional information, contact the Finance Office at extension 2465.

Delivery of Merchandise, Services, etc.

1. All items should be delivered to and received by the warehouse or other receiving location as designated by the Purchasing Department.

2. In rare circumstances, merchandise might be delivered to another location (such as on-site installation).  When this occurs, the individual taking receipt of the merchandise must contact the warehouse upon completion of delivery.  If capital assets are delivered without College of DuPage inventory tags, the Inventory Control Department should be contacted at once to arrange for tagging 630-942-2293 or 630-942-2738).

3. When a purchase order was used to purchase a service, the requisitioning party will be sent a copy of the invoice to affirm performance.  This must be signed and returned to the Finance Office expeditiously.

Intra-College Transfers

Where services or merchandise is exchanged between College departments, a requisition should be prepared showing which department is to be charged and which credited.  Such a requisition must be approved by the authorized signatory of the department to be charged and comply with all other criteria under "Preparing the Requisition."

Legal Services

All College matters needing legal interpretation shall be forwarded to the Vice President of Administrative Affairs who will prepare an agenda for discussion with the College attorney.  In emergency situations the Vice President's designee may contact the attorney.  No other contact with the attorney may be made without specific authorization from one of the above.

Payments to Vendors

Payments to vendors are made by the Finance Office after matching invoices from vendors, reports from the warehouse, and purchase orders.  Individuals receiving vendor invoices and statements should forward them to Accounts Payable immediately to reduce the possibility of lost discounts.

Petty Cash

A petty cash fund is maintained by the Cashier-Finance Office for emergency cash expenditures of less than $100.  Forms available from the cashier must be properly completed and approved by an authorized signatory.  Receipts must be available to support the expenditure.  Charges will be allocated to the College or department, as appropriate.  No advances or reimbursements for travel are allowed through petty cash.  Petty cash expenditures must be submitted within 30 days of their occurrence.

Purchase of Equipment, Supplies, etc.

All purchasing for the College is the responsibility of the Purchasing Department.  The College is not responsible for purchases which do not follow procedures as outlined in the Purchasing Procedure Manual. An employee may not approve a requisition or charge his/her budget for goods and/or services purchased from a related party. (Board Policy 4042)

COLLEGE OF DUPAGE FACILITIES OPERATIONS & MAINTENANCE DEPARTMENT

College of DuPage Foundation

Established in 1967, the College of DuPage Foundation http://www.cod.edu/foundation is an autonomous not-for-profit 501(c)(3) corporation that maintains its own finance and accounting systems.  Its mission is to "obtain and steward contributions to expand educational and cultural opportunities for the College of DuPage community."

The Foundation Board is governed through a Board of Trustees comprised of twenty-four community leaders who live or work in College of DuPage District 502 and come from a range of professional, cultural, non-profit and philanthropic interests.  They volunteer their time without compensation and are selected by fellow members of the Board. 

The Foundation's fundraising efforts result in contributions to the College that provides student scholarships, as well as financial support for educational and cultural programs.  As a separate legal entity, the Foundation maintains its funds completely separate from college funds.

Members of the staff in the Resource Development Office support and collaborate with the Foundation Board and its Committees to help them achieve their mission.  For additional information contact the Chief Development Officer at 630-942-4476, who along with the College President, is an ex officio member of the Foundation Board.

College Governance

The College of DuPage solicits input from member organizations of the College community in its decision making process.  Organizations include

College owned equipment & vehicles

Equipment

All staff are expected to exercise care in the use of any equipment belonging to the College.  Service calls for equipment repairs (except as noted below) shall be made by the administrator responsible for the equipment.

Off-campus use of college owned equipment by staff is not encouraged. Equipment such as projectors, VCR's, calculators, etc., is restricted to campus use except when it is related to classroom activity or to college related community service activities.  For example, faculty or staff may borrow a laptop or other type of equipment for college related use while off-campus. In all cases, when college owned equipment is to be removed from the campus, prior approval shall be obtained from the Library, Director of  Facilities Operations and Maintenance, or other administrator as appropriate.

College Owned Vehicles

The College maintains a fleet of vehicles that are available for use by administrators, faculty, staff, and students for college related activities.  The vehicle fleet consists of:  (1) cargo van; (1) 5-passenger car; (2) 7-passenger mini-vans; (6) 14-passenger buses; (2) 25-passenger buses*. Usage will be determined on a "first come, first served" basis.  Send completed and approved Vehicle Requisition Form to the Purchasing department (SRC 2049) as soon as your travel plans are arranged. Contact the Purchasing Department at 630-942-2355 to reserve a vehicle, however, all Vehicle Requisition Forms must be submitted prior to your departure. Vehicle keys, gasoline credit card, cellular phone, Check In/Out Form, and Vehicle Use Form must be obtained from the Purchasing Department (SRC 2049) prior to departure.  Cellular phones are provided for safety/security purposes and are to be used only in the event of an emergency. All keys, credit cards, cellular phones, and completed Use Forms shall be returned to the Purchasing Department (SRC 2049) promptly after their use.  Mileage will be charged to the user's division or department. *A Commercial Drivers License (CDL) is required for drivers of the 25-passenger bus.  Contact the Purchasing Department for more information.  

College-Wide Committees

The appointment of faculty members to College-wide committees shall be made by the College President or designee, provided that the Association will be given the opportunity for input and recommendations regarding such faculty membership.

A committee is a group of people appointed to attend to any matter of business referred to them, and includes groups alternatively named, such as teams, councils, task forces, or any other alternatively named group.

According to the Faculty agreement, "College-wide committee" shall mean any committee which includes any faculty member(s) and whose scope extends beyond two (2) divisions.

Dining Services

The Dining Services Department (operated by a private contractor) provides all food-service on campus.  There are two locations on campus that are available for use: the E.E. Gibson Cafeteria (1^st floor SRC building) is open Monday thru Thursday 6:30 a.m. until 7:00 p.m. and on Friday from 6:30 a.m. until 2:00 p.m. This cafeteria closes at 2:00 p.m. on all days during academic breaks. The Arts Center Cafe (1^st floor AC building) is open September to June, Monday thru Friday 10:00 a.m. until 2:00 p.m. The Arts Center Café closes during summer term and all academic breaks. A variety of hot and cold food, snacks and beverages is available from the various operations. All on-campus catering is done by this department. The Dining Services catering manual describes catering policy and procedures. To find out the daily soup and entrée menu in the SRC cafeteria call the "DINE" line, 630-942-3463. Vending machines are located campus-wide for your convenience and are open 24 hours a day.  Contact the Dining Services Manager at 630-942-2245.  The College liaison is the Director of Business Affairs, 630-942-2232.

DIRECT DEPOSIT OF PAYROLL

Direct payroll deposit is available to all employees. The appropriate form is available in the Human Resources Office and in the Payroll Office.

Dupage credit union

The DuPage Credit Union is available to all eligible employees for savings and/or loans. These employees may elect to have regular payroll deductions from their paychecks. Membership application cards and salary deduction authorization are available from the Credit Union or from the Human Resources Office. DuPage Credit Union is located in (IC 3080) or at 630-942-2050.

Early Childhood Education and Care Demonstration Center

The Early Childhood Education and Care Demonstration Center is a National Association for the Education of Young Children Accredited and Illinois Department of Children and Family Services licensed program located in the Open Campus Center Building on west campus. The Demonstration Center, part of the Early Childhood Education and Care Program of the Health, Social and Behavioral Sciences Division, educates college students to work in the child care field or transfer to a baccalaureate granting institution. A number of different young children's classes (ages 2-6) are available. All families may enroll their children. Priority for enrollment is given to C.O.D. employees. For information about children's classes, enrollment and fees, call 630-942-2026.

Childcare services for students provides care for children 3-5 years of age of student parents while the parents are in class. Rates are kept low through support from Student Activity fees. Call 630-942-2422 for information.

employee assistance program (EAP)

The Employee Assistance Program is a free, voluntary, confidential referral service available to all benefited employees and their immediate family members. Health, emotional, financial, marital, drug dependency, or other problems may be addressed. Information is available in Human Resources, or call 630-653-4218.

HIRING GUIDELINES FOR CLASSIFIED EMPLOYEES

Application Processed by Human Resources

Information Technology

The Information Technology unit http://www.cod.edu/IT/ supports the use of information technology within the College. This includes voice, video, and computing for student, faculty, and administrative use. The mission of IT is to provide the highest quality technology-based services, in the most cost-effective manner, to facilitate the College mission as it applies to the management, teaching, learning, and community service provided through the College of DuPage.

To accomplish this mission IT will:

• Provide technology support services to all areas of the college.

• Promote and facilitate the effective integration of technology into the basic mission of the college through planning, programming, training, consulting, and other support activities.

• Develop, enhance, and manage the College's enterprise networks to provide high speed, transparent, and highly functional connectivity among all information resources.

• Develop and maintain highly effective, reliable, secure, and innovative information systems to support academic, administrative and research functions.

• Facilitate the collection, storage, and integrity of electronic data while ensuring appropriate access.

• Promote new uses of information technology within the institution through the support for exploratory and innovative applications.

• Provide the leadership for effective strategic and tactical planning in the use of technology.

IT supports and advises faculty and staff about technology related issues and recommends campus wide standards for the deployment of technology. Questions about technology related issues can be directed to the IT Help Desk at extension 4357 (H-E-L-P). The unit is divided into the following departments/functional service areas:

Multimedia Services

The primary mission of Multimedia Services is to provide support to faculty and staff in the development of educational, instructional and promotional media in a wide range of formats including speaker support, learning modules, traditional video, streaming media, web-based media, CD-ROMs and DVDs. Multimedia Services offers support from concept through delivery. The department of Multimedia Services supports:

• Audio/Video Tape Production

• Media Duplication

• Digital multimedia Production

• Satellite Up/Down-Linking

• Audio/Video Conferencing

• Two Way Interactive Video Services

• Campus Video Distribution

• Television Studios

Computer Security

Use of College of DuPage computer systems is restricted to authorized individuals only. Unauthorized access/use by any individual will be subject to disciplinary action, civil action and/or criminal prosecution. See Board Policy 6112 http://www.cod.edu/dept/boardpolicy/6112pl.doc Operational Services.

Instructional Development Office

The purpose of the Office of Instructional Development (OID) is to support the continual improvement of instruction and encourage the ongoing development of innovative instructional approaches. OID assists faculty in the development and delivery of courses in alternative formats, as well as the enhancement of classroom courses through special instructional projects. OID works closely with faculty, Web and Instructional Technology, C.O.D. Online, and the Centers for Independent Learning to maintain course currency.

Library

http://www.cod.edu/library

General Hours:

Collection

The Library contains an excellent collection of materials that support the goals and purposes of the College of DuPage. Formats include all types of print and electronic resources, including books, pamphlets, periodicals, films, video recordings, slides, electronic databases, and other forms of media. http://www.cod.edu/library/services/sc/collections.htm

Archives

The College of DuPage Archives, housed in the Library, is the agency officially responsible for the collection, preservation and administration of the historical records of the College. The minutes of campus committees and organization meetings are also deposited in Archives. The Archives Reading Room is a very attractive site for small gatherings and meetings held at the College.

Library Instruction

The Library provides classes for teaching information literacy skills. Most of these classes are conducted in conjunction with courses taught at COD. These are supplemented by other types of group and individualized instruction. Over 20,000 students each year participate in a library instruction session.

Computer Workstations

Library workstations provide College of DuPage students, faculty, staff and community patrons with access to electronic information resources through a variety of computer software. The Library provides access, primarily through subscriptions, to electronic periodical databases in all subject areas taught by the College, as well as general factual databases.  Remote access to these electronic resources and to the Library's online catalog is also available.

College and Career Information Center

CCIC provides a collection of college and career materials located on the Library's upper level, including specialized electronic career information sources.  The Library works closely with the Counseling Office to provide students with information on their future educational or career path post-COD.  Library staff knowledgeable in these resources are available for assistance.

Technical Services

This division of the Library is responsible for acquiring, cataloging, and processing all materials added to the Library's collections.  Faculty may make requests for rental films from this area. 

Circulation Desk

This desk is the site for people to check out materials, place materials on course reserve. It is also the main contact point in the Library for questions related to audiovisual equipment reservation. Any circulation transaction, including getting a library borrower's card, the payment of fines, occurs at the circulation desk. A COD Library borrower's card http://www.cod.edu/library/services/librarycard.htm is required to check out materials. Materials and equipment policies, as well as reserve policies, can be found on the Library's web site.

Reference Center

This division of the Library provides assistance in the identification, location, and use of all library resources and equipment.  Library staff in this section also assists patrons with individual research, give tours and orientations, and help patrons obtain materials from other libraries.  http://www.cod.edu/library/services/reference.htm

Interlibrary Loan

The Library assists patrons with borrowing materials from other libraries worldwide.  Requests for interlibrary loan can be made at the Reference Center, or directly to the ILL office at 630-942-2166 or via the Library website http://www.cod.edu/library/libweb/fitzwater/ILLrequest.htm or email.

Library Photocopy Policy

The College complies with the Copyright Act of 1976.  The following additional library regulations apply.

Copies for instructional or other College related activities:

1. Faculty/staff may make one copy of library materials in accordance with the Copyright Revision Act of 1976.

2. Upon request, the library staff will make one copy of library materials when time allows.

3. Multiple copies of library materials must be reproduced by Staff Services from the single copy made in the library.

Copies for personal use

Copies of library materials and other documents for personal use must be copied by the individual at his or her own expense.  This is facilitated in the Library's Print Center, located near the Reference Center.

meeting room reservations

For meetings other than academic classes, all classrooms and most conference rooms on the College of DuPage Campus should be reserved through the Ad Astra Web Client found on the College of DuPage's home page on the internet under the site location, then Scheduling. The Instructional Services Office will receive this request and schedule space. They are located in (IC 2042) or call 630-942-2226 for help. An Event Confirmation Form must be completed for conference rooms that require setup by Operations. Once the room is reserved through the Ad Astra Web Client, Instructional Services will notify you with a reservation number and confirmation via e-mail. That e-mail will also let you know if a form is needed.

Parking Facilities

All parking lots are open to parking by faculty, staff, students, and visitors except as noted. 

Restricted parking areas are:

1. Handicap parking:  These are posted HANDICAP PARKING BY PERMIT ONLY.  Permits for these lots are issued by the Health Service Office located in (IC) 2001.  Extra‑wide parking stalls are provided to facilitate wheelchairs and crutches.  Violators are subject to $100 fine.

2. Limited Parking ‑ 15 to 30 Minutes:  These areas are posted and available for anyone for quick "in and out" movement into the buildings.

3. Loading Zones:  These are provided for commercial deliveries, but are also available for anyone delivering or picking up equipment, etc., on a regular basis.  Pickups and deliveries can be made in front of the IC on the Handicap Drive by leaving the 4‑way flasher in operation and the headlights on while inside the building.  A maximum of 15 minutes is permitted in this area.

4. College Vehicles:  Areas are posted and should be used only for College‑owned vehicles to park in.  Privately‑owned vehicles will be ticketed and/or towed from these areas at owner's expense.

5. Fire Lanes:  All drives, sidewalks and driving lanes in parking lots are considered fire lanes and no parking is allowed at any time.

6. Faculty/Staff Parking Lots:  Lot E in front of the IC and lot Q to the west of the SRC have been designated faculty/staff parking lots.  These areas are chained off and have a gated entry.  Employees authorized to park in these lots must have a plastic gate card (orange) and a white hang tag; visitors need a token and visitor card.  There may be a charge for lost cards.  Departments needing visitor parking permits and tokens for Lot Q (staff lot) and lots L & D (guest parking) can pick them up at the Public Safety Police Department, (SRC 2040).

7. Permit Parking: PE Arena area lot J, South loading zone, and west side of K building is permit parking only. These areas are not open to Faculty and Staff unless they have a parking permit for that area.

Personnel Files

The College provides reasonable access to your personnel files.  In order to meet that goal the Human Resource Office asks that requests from individuals be reasonable in number and at least one day advance notice be provided.

Some commonly asked questions about personnel files follow:

How do I make a request to look at a file?

Call the Administrative Assistant at 630-942-4233, or stop by Human Resources in (SRC 2053). 

Where do I look at the file?

In (SRC 2053) at the arranged time.

May I make copies of items in my file?

Yes, we will make copies of items per your request.  The first 10 copies are free.  More than 10 copies within a 3 month period will be 25¢ per page.

May I take things from my file?

Nothing may be taken from or added to your file during a review period.

Can my supervisor see my personnel file?

Yes, your supervisor or any supervisor in the direct chain of command above you may review your personnel file.

May other persons look at my file?

Yes, but only with your written permission or upon court order.  Then all documents in your personnel file may be reviewed.

If I apply for another position, will the prospective supervisor review my file?

No, only your request for transfer and a copy of your application are made available to the prospective supervisor.

Can a supervisor place items in my file without my permission?

Yes, but you must receive copies of these items.  If you disagree with any information placed in your file, you may submit a written statement explaining your position.

How long do you keep my personnel file?

Your file is maintained for five years after termination and then destroyed in accordance with the Records Retention Act.  We do retain employment dates in perpetuity.

If someone asks for a reference after I leave, what information is disclosed?

As per (Board Policy 4360 http://www.cod.edu/dept/boardpolicy/4360pl.doc), reference checks on former employees to prospective employers can be provided verbally or in writing by Human Resources personnel or by the employee's supervisor.  Human Resources personnel and supervisors are allowed to release truthful job performance-related information documented in an employee's personnel file.

What types of items might I find in my personnel file?

The following are examples, although not all inclusive, of what might be expected in a typical file where applicable:

1. Your application

2. Evaluations

3. Personnel Action Forms

4. Prior Approval Forms (Credit and Tuition Reimbursement)

5. Disciplinary warnings

6. Commendations

7. Resume

8. Transcripts

9. Appointment letters

10. Leave approval/requests

11. Biographical information sheets

Are there other files kept which are not part of my personnel file?

Yes, these include, but are not limited to, files for grievances, disability, exit interviews, insurance enrollment/beneficiary, worker's compensation, time reports, credit checks, applicant documentation (before hire--not supplied by employee), legal correspondence, physical exams, employment tests, reject letters, doctor's letters, TSA elections, management planning documents, etc.

Do I have access to these other files?

Generally no, nor does your supervisor.  Access to these files is on an as needed basis with approval from the Director of Human Resources only.

I heard my supervisor has a file in his/her drawer on me.  Is this legal?

Your supervisor may have need to keep notes of conversations and other memos to you in his/her possession.  Such information may not be used for disciplinary action unless sent to your personnel file with a copy to you.

If you have other questions, feel free to call Human Resources at ext. 3410 or refer to Section C 10, Personnel Files of the Contractual Agreement http://www.cod.edu/dept/Hum_Res/EMPL_COD/FTFacContract.htm.

Physical Education and Community Recreation Center

The Center http://www.cod.edu/StudLife/physed/facil.htm provides open time for the recreational use of faculty and staff during the academic year as long as you have ad I.D. card.  The hours are as follows:

The following areas and activities are available:  Arena, Indoor Track, Pool, Racquetball and Strength Complex. An ID card is required for admission to all areas and is available from the Athletic Office. Full-time employees can use their I.D. card for access to Arena, Indoor Track, Pool, Racquetball Courts and Strength Complex. In order to use the Fitness Lab, employees can either enroll in the Aerobic Fitness Lab class or purchase a bronze membership.

Public Information

News Bureau

This branch http://www.cod.edu/NewsEvnt/Pressrel.htm of the Public Information Office is available to help disseminate information about the College.  Through its contacts with the media, the News Bureau can help in publicizing such events as seminars, innovative courses, sports events, human interest stories, cultural activities, and special program events.  Photographs and story ideas for events should be scheduled as far in advance as possible so that the Public Information Office can ensure that your story receives the best possible play in the media.  Article suggestions from the faculty and staff are welcome and encouraged.  Contact: News Bureau Coordinator, 630-942-2480, for more information.
 

Internal Publications

Announcements and important notices to faculty and staff are published in the Green Sheet http://www.cod.edu/NewsEvnt/GreenSht.htm.  Submissions are strongly encouraged.  Whether attending a conference or speaking at a seminar, you are encouraged to provide us with your information for publication.  Information for the Green Sheet should be sent to Public Information/ Production Services, (OCC 145D), 630-942-2455.

External Publications 

The Publications Department of Public Information produces publications directed to an external audience.  Publications editors collaborate with graphic designers as they guide brochures, posters, folders, etc., through writing, design and printing, based on original copy provided by the client.  The college catalog, viewbook and program guides are also produced by the Publications Department as are college letterhead and business cards.  The college logo (C/D, College of DuPage) appears on all official college publications and may only be used in other applications with the permission of the Director of Public Information and Production Services or the Publications Coordinator.  For publications information, call the Publications Coordinator, 630-942-2372.  For business cards and letterhead, call 630-942-3370.

Mailing Lists

Public Information maintains several computerized mailing lists for the College.  Many lists are available for use by faculty and staff members.  Requests for mailing lists and further information should be directed to the Public Information Office at 630-942-2373.

Signs

Currently, all internal and external signage is ordered through the Signage Specialist.  Call 630-942-2754 for information and order forms.

Production Services

Production Services/Design

The design area creates original graphic design for print and web publishing.  The designers work collaboratively with the editors in Public Information to create effective communications pieces to promote and market college programs.  Printed pieces can include brochures, posters and booklets.  The department also handles exhibits, signage and multimedia projects.

Official Web Request

To initiate a new website on the college site or to modify an existing site, fill out a WWW request form and send it to Production Services and to the College Webmaster in Information Technology.  Forms can be found in either shared folders or on the college website within the Information Technology site.  If your site is determined to be official, you will be invited to a meeting to discuss your objectives with the Design Coordinator and a designer and an editor.  This will begin the process for creating an official site.  Timeframes will vary depending on the scope of your project.  Websites are often broken down into phases for production.

Public Safety Police Department

In the event of any criminal activity, motor vehicle accident, fire emergency, personal injuries, natural or man‑made disaster on campus, notify the Public Safety Police Department immediately.  The Public Safety Police Department is open and staffed 24 hours a day, 7 days a week including holidays, and is located in (SRC 2040).  The telephone number for this office is 630-942-2000. http://www.cod.edu/public_safety/

Burglary

In the event of a burglary to your office, motor vehicle, or building on campus, please DO NOT TOUCH anything until a Public Safety Police Officer arrives to conduct an investigation and make out a report.  The Public Safety Police Department can be contacted on ext. 2000/01/02.

Keys for Campus Buildings

Staff members requiring door keys to College facilities should obtain a Key Request form from their department head.  The form should be completed and signed by the department head or delegate.  Completed forms should be submitted to the Public Safety Police Department.  Keys must be picked up and signed for in person by the staff member being issued the key.  Two or three days will normally be required to fill key orders.  Replacements for lost or stolen keys require a Key Request form and some indication on the form that the new key requested is a duplicate or replacement.  There may be a charge for lost keys.

Lost and Found

A Lost and Found service is maintained by the Public Safety Police Department in (SRC 2040).  Found property should be turned in at this location.  Lost or stolen property should be reported to this office as soon as possible.

One week after the term ends, all unclaimed articles will be given to appropriate charities except those articles or items which may be covered by civil law.

Theft of College Property

In the event of the theft of College‑owned property, the dean or other administrator should notify the Public Safety Police Department immediately.  A Public Safety Police Officer should be dispatched to the location of the person reporting the loss and should conduct a full investigation into the theft.  A report should be filed by the Officer with distribution to the reporting dean or administrator.

Please assist the Public Safety Police Department by having an inventory list of College‑owned property available at the dean's or administrator's office.  The description of the stolen property should include college inventory number, serial number (if any), color, make, model, size.  Items or articles reported stolen may be reported to the State of Illinois master computer system in Springfield (LEADS) for outside assistance in recovery.

Traffic Citations

College Traffic Citations may be paid at the Cashier's Office, (SRC 2049), or by mail.  Citations may be appealed by filing an Appeals form with the Cashier's Office within five days of the citation issuance.  Violators filing an appeal will be advised at the time of filing of the date, time and place of the next Traffic Appeals Committee hearing in writing.  This Committee meets once a month to hear appeals.

Vehicle Problems

Any staff member having trouble starting a motor vehicle may come to the Public Safety Police Department for a set of jumper cables.  Cables may be checked out by leaving a valid drivers license with the dispatcher at the desk in (SRC 2040).  In the event you have locked your keys in your vehicle on campus, do not attempt to break into your vehicle by yourself.  Please request the help of a Public Safety Police Officer to assist you with the proper tools in attempting to enter your vehicle.

Research and Planning Office

Functions

The Research and Planning Office http://www.cod.edu/dept/Research/Index.htm has three separate but integrated functions.  They include maintenance of the institutional management information system (MIS), conducting necessary institutional research, and coordinating college planning processes.  The primary philosophy is to provide consultant and technical assistance to faculty, administration, staff and the Board of Trustees in meeting their information and research needs.  Additionally, the office functions as an information clearinghouse for providing accurate, timely, valid and integrated information to both internal and external users.

Surveys and Questionnaires

The Office of Research and Planning also functions as a clearing house for research projects.  This office will, when possible, assist the college community with research-related questions on policy, procedures, sampling, and analysis.  It is requested that questionnaires be routed through this office so that the administration of the questionnaires can be coordinated and the College has a record of the type of information being collected.  This is intended to streamline and reduce the number of duplicative questionnaires on campus and in the community without discouraging or eliminating the necessary processes acquiring information.

Resource Development Office

College of DuPage has charged the Resource Development Office (RDO) http://www.cod.edu/resource/ with responsibility for "coordinating fund raising activities and for soliciting external funds," [Procedure 7850].  The College asks its faculty, administrators, and classified staff to use the RDO when seeking any external funding to contribute to advancing institutional priorities and to achieving continuous improvement goals.  

A comprehensive fundraising office engaged in private philanthropy, the work of the COD Foundation and grant proposal development, the RDO leverages millions of dollars each year from external funds to develop new education programs, to improve the quality of existing programs and services, to support the improvement of student learning outcomes, and to build the endowed assets of the COD Foundation to provide financial security for years to come.

At the same time that RDO staff inform others about funding opportunities that may be available through federal and state agencies, private corporations, foundations and individuals, they also encourage and welcome ideas, leads and suggestions from any sector of the College. The RDO supports a team approach to developing relationships with corporations, private donors, and proposal planning and development by bringing stakeholders together to address identified projects and strategies. This approach has proved to be an effective way to integrate information, abilities, relationships and resources that result in obtaining external funding. After a gift is received or a proposal is funded, the Resource Development Office, Foundation Office and /or Finance Offices jointly monitor program and fiscal activity and provide guidance in project management.

Faculty, administrators, and classified staff interested in developing externally funded projects to meet institutional, divisional, and departmental needs for continuous improvement should contact the Chief Development Officer, or the Director of Grants if related to a project grant, at 630-942-2462.  They will discuss your interests and explore potential funding sources.

INFORMATION Resources

Administrators should be familiar with the content of a number of resources.  Knowledge of these resources is essential to effective administration of College policy and procedure.

Staff Services

http://www.cod.edu/staffservices

Manager - (IC 1114a), 630-942-2017

Services are coordinated between areas.  Please allow enough lead-time by observing the schedules posted in each area. Please call or visit individual departments for information and samples of services provided.

The following is a brief overview of services available. For a more in-depth description of services available, please refer to the Business Affairs Handbook.

Copy Services:

Copy Center

(IC 1005), 630-942-2299

Supervisor - 630-942-2237

Hours:   

6:30 a.m. to 8:00 p.m. - Monday thru Thursday

6:30 a.m. to 6:00 p.m. - Friday       

8:00 a.m. to 12:00 noon - Saturday Designated dates only (posted in department).

Break Hours: 6:30 a.m. to 6:00 p.m. Monday thru Friday.

West Campus Copy Center - (M 112), 630-942-2798, FAX 630-942-4354

HOURS:  7:00 a.m. to 7:00 p.m. - Monday thru Friday

Closed between 12 and 1 for lunch.

Summer Hours:

7:00 a.m. to 7:00 p.m. Monday thru Thursday

7:30 a.m. to 4:00 p.m. Friday

© Staff Services observes copyright law in processing your work. Questions regarding copyright? Booklets available in Staff Services, or visit the following websites: 

http://www.cod.edu/library/services/copyright/copyrighthome.htm

http://www.nacs.org/public/copyright/

Faculty/Staff Support Center

(IC 1011), Ext. 2773/2112, FAX 858-9399

Supervisor - Ext. 2773

Hours:

7 a.m. to 8 p.m. - Monday thru Thursday

7 a.m. to 6 p.m. - Friday

Color Copying

Centralized Fax Services

Staff Services Billing

Scanning Services (scan to file, scan to email, scan to PDF, etc.)

Special Projects

Campus Telephone Directory

Liaison for Satellite Copy Locations

Word Processing/Switchboard Services

Centralized Fax Services

The Faculty/Staff Support Center provides a centralized fax service for faculty and staff who do not have access to a fax machine in their area. Faculty/Staff Support Center staff process both incoming and outgoing faxes.

Color Copies

Requests for color copies must be on a requisition signed by the authorized budget signature and charged to a "4000" series supply account. Staff Services uses the authorized signature distributed by the Finance Office.

Scanning Services

The Support Center provides a variety of scanning services. This includes scanning from hard copy to file, scanning to email, scanning to PDF, etc. Please contact Support Center staff for further information or assistance.

Coordination of Special Projects

If you are in the planning stages of a new project or special project, and are unsure which Staff Services areas to contact, please contact the Support Center Staff.  We expand our services on a continuing basis to support faculty and staff in completing your projects.

Campus Telephone Directory

The Campus Telephone Directory is provided through the combined efforts of Staff Services personnel. Every effort is made to produce a comprehensive directory for your use by compiling and maintaining the most current information available.

Liaison for Satellite Copier Locations

Satellite copiers are placed in various locations throughout the College to accommodate the immediate need for smaller amounts of copies. All high volume copy needs are to be forwarded to the Staff Services Copy Centers for processing where it is most cost effective.

Word Processing Services

Material received is typed and proofed by the word processing operator and either forwarded to copy services or held for your pick-up.

The following are samples of the types of jobs which are performed in the Word Processing area:

Switchboard Services

8:00 a.m. to 8:00 p.m. - Monday thru Thursday

8:00 a.m. to 6:00 p.m. - Friday     

8:00 a.m. to 12 noon - Designated dates only. Open dates are posted in department.

A recorded message is available at all other times.  Outgoing calls can be made in the absence of switchboard operators.  After hours, incoming callers will receive a recorded message.

In case of an emergency when the switchboard is closed, call the Public Safety Police Department at 630-942-2000.

Business telephone facilities are provided for official college business.  The system is designed for this purpose, and use of telephones for other than official business is a misuse of college equipment and funds.  Public telephones are available for personal telephone calls.

Postal Services

(IC 1009), Ext. 2249

Supervisor - Ext. 2843

Hours: 8:00 a.m. to 5:00 p.m.

Services:

Processing and distribution of all incoming and outgoing mail distributed through the United States Postal Service

Processing interdepartmental mail for campus delivery

Parcel Post Package handling

Special handling (Express mail, Certified, etc.)

Distribution of payroll checks

Bulk mail processing

Interpret and enforce U.S. Postal regulations and provide postal information to campus personnel.

Mailroom operations conform to the policies of all postal laws and regulations established by the U.S. Postal Service.

A postage vending machine, supplied and maintained by the Glen Ellyn Post Office, is located in the SRC lobby on the second floor across from the Public Safety Police Department Office. Outgoing stamped mail must be received in the mailroom (IC 1009) prior to 4:15 pm daily. This will ensure it is deposited with that day's outgoing mail picked up by the Glen Ellyn Post Office.

When in doubt as to how mail should be handled, contact the mailroom. Refer to the Postal Services section under Staff Services in the Business Affairs Handbook for detailed descriptions of classes of mail, processing and helpful guidelines in preparation of mailings.

Recycling Program and Sign Printing/Engraving Services

(IC 1003b) - Ext. 3357

Supervisor

Hours:  7:30 a.m. to 4:00 p.m. - Monday thru Friday

Services:

Posters available in several colors with variety of ink colors

Engraving Services (Name Tags/Desk Plates, etc.)

Poster Printer

Vinyl Lettering

Pickup and processing of all recyclable materials.

Warehouse Services

(IC 1003a) - Ext. 2238/2550

Supervisor, Ext. 2238

Hours:  7:30 a.m. to 5:00 p.m. - Monday thru Friday

Services:

Shipping and receiving services

Warehouse and inventory of materials

Delivery/distribution of mail and parcels.

STUDENT INFORMATION

Classification of Students

Student Class Load

A student who wishes to take 20 or more quarter hours must receive approval from a counselor, associate dean, or dean.  For certification, 12 hours is recognized by most State and Federal agencies as a full-time load.

Grading Procedures

More information regarding grading procedures is available under "Academic Policy" in the "Academic Information" section of the current Catalog.  The following topics are included:

      Grading

      Grade Points

      Incomplete Grade

      Withdrawal from Class

      Administrative Withdrawal

      Repeating a Course

      Auditing a course

      The Satisfactory/Fail (S/F) Grading Option

      Probation

      Dropped for Low Scholarship

Grade Review

Grade Review Procedures are explained in the Appendix.

Teaching and Learning Center (TLC)

http://www.cod.edu/dept/tlc

The mission of the Teaching and Learning Center is to promote personal excellence in teaching and to enable each employee at COD to achieve excellence.  The Teaching and Learning Center has established goals to develop, implement and maintain continuous, consistent and quality programs and services. Some of these programs and services include:

• Professional Development classes, workshops and support programs in varied delivery formats to promote the faculty, staff and administrator roles in student learning.  

• Foster the use of and develop skills for the use of technology in teaching, learning, academic support and administration.  The TLC maintains and supports a Technology lab in (SRC 1520) for all College of DuPage faculty, staff and administrators which is accessed via employee ID 24 hours a day, 7 days a week.

• Facilitation and support of institutional initiatives and specialized, job/discipline-related training for departments or divisions.

Travel Policies and Procedures

Professional Meetings

Approval for the authorized expenses and registration fees incurred to attend workshops and professional meetings shall be subject to the dean's or supervisor's approval.  Vice Presidential approval is required for out-of-state travel.  International travel requires Presidential or Board of Trustees approval.  Once approved, the travel receipts and the Reimbursable Expense form shall be forwarded to the Finance Office for processing (Board Policy 4223).

Reimbursement will be made only for expenses which conform with (Board Policy 4223).  Travel expected to exceed $100 must be approved in advance on the Pre-Travel Approval form.  Expenses are to be recorded on the reimbursable Expense Form with appropriate receipts attached, and when approved are to be submitted to the Finance Office within 30 days of the occurrence.

Local Travel

Members of the faculty and staff may log mileage for reimbursement at the rate currently published by the Internal Revenue and approved by the Finance Office, for travel as follows:

1. Teaching Responsibility - Mileage from the first campus facility at which the faculty  member has a responsibility to the last facility at which he/she has a responsibility during any one day except:

1. No mileage is allowed for lunch travel.

2. No mileage is allowed to return home to dinner and back to campus for a voluntary evening class for which part-time pay is received.

2. Board Attendance - Mileage to attend board meetings, only if attendance is requested by the Administration.

3. Errands - Mileage may be logged when a supervisor who normally signs expense statements approves such an errand.

4. Professional Meetings - Mileage from the College to and from professional meetings which have been approved under Policy 4223.

A Reimbursable Expense Form properly approved shall be submitted to the Finance Office on a monthly basis for reimbursement, or within 30 days of incurring the expense.

Nonlocal Travel

A Pre-Travel approval Form must be completed and approved by an authorizing signatory for cash advances, transportation reservations or hotel reservations when expenses are estimated to exceed $100.  For more detailed guidelines and provisions, see (Board Policy 4223) or call the Finance Office at 630-942-2293.

Transportation and Accommodations

WLM World Travel will make all reservations for public transportation and hotel accommodations at 630-990-2727.

Employees should work through their department secretary or designated individual to make arrangements and are responsible for payment for all individual travel.  Payment is to be made direct to WLM World Travel. When you make travel arrangements be sure you have the following ready:

1. City from and to

2. Time and date

3. Credit card number or method of payment

4. The first six digits of the budget account number to which your expenses will be charged

Tickets will be mailed directly to your home or delivered on an emergency basis.

Air travel must be by coach or tourist accommodations guaranteed lowest fare at the time of booking within the parameters given to travel agent.

Group travel arrangements may be billed direct to the College for the following areas only:

• Student Activities

• Athletics

• Alternative Learning Unit

• Forensics

Employees will not be reimbursed for arrangements made with agencies other than WLM World Travel unless prior approval is obtained from the office of the Vice President of Administrative Affairs.

Expenses incurred for travel and accommodations should appear on your employee reimbursable expense report.  Receipts evidencing your payment must be attached to the report in accordance with the travel policy and procedures.

Private Auto

Travel by private auto will be reimbursed at the rate currently published by the IRS per mile (or the current rate established by the Finance Office) except: If a choice of transportation is available, reimbursement will be the lower of coach air fare and related costs or the prevailing mileage rate.

 Meals and Lodging Expenses

Receipts should be attached for all expenditures and must be attached for all itemized expenses in excess of $15 other than employee meals.  See the current Travel Reimbursement form for allowable per diem.

Room and tax charges must be adjusted to the single room rate where costs for non-college employees are also included on the bill.

Reimbursable expenses must be itemized by day on the reimbursable expense report or in accordance with the receipt evidence.  Reasonable and prudent judgment shall be used in controlling and approving the level of expenditures for meals, lodging, and other reimbursable expenditures.  The Finance Office will review expense reports and refer exceptional items to the Office of the President.

Submitting the Expense Report

In order to be reimbursed after a reimbursable expense is incurred, the employee must complete a Reimbursable Expense form and submit it to the authorized signatory.  The expense report must be filed within thirty days of the occurrence, or by the 10th of the following month if the employee submits a monthly expense report.  The employee copy of the travel approval/advance form (Time-Away from Campus) must be attached to the Reimbursable Expense form if the expenses exceeded $100 or if an advance was issued for the event.  More detailed guidelines can be found in (Board Policy 4223 http://www.cod.edu/dept/boardpolicy/4223pl.doc) or by contacting the Finance Office at 630-942-2293.

Group Travel w/Students

Inasmuch as College liability policies have limitations on coverage of drivers and vehicles used in College pursuits, the following guidelines must be adhered to as per (Board Policy 5420).

1. Prior to departures, a list of all individuals traveling in College, College-hired, or College-reimbursed vehicles must be submitted to the supervisor of the staff member involved.  The driver of the vehicle shall be properly designated on the roster.

2. Students and employees of the College may ride in any College-owned or rented vehicle if space is available and upon approval of the immediate supervising College authority involved.  Additional fees may be charged under these circumstances.

3. Individuals not designated in (2), but acting in some official College-related capacity must receive prior written approval from the supervising College authority involved:  for example, faculty wives driving private or school cars, chaperones for cheerleaders, pom pon squads, students, etc.

4. Individuals not from the College or not acting in an approved official capacity as stated in (3), i.e., girlfriends, high school students, parents, relatives, etc., are not authorized to ride in any College-owned or College-rented vehicle unless prior written permission is received from the supervising College authority.

5. The use of College expense money to defray personal expenses of individuals not acting in an official College-approved capacity is prohibited.  In such cases the personal payment of all expenses must be assumed by the individual.  The request for separate bills, where applicable, will protect all parties.

Use of Facilities by Non-College Groups

College facilities may be used by persons or groups outside the college providing this does not interfere with the normal operation or educational program of the College and is consistent with applicable laws.  Facilities should be reserved through the Conference and Event Services office at 630-942-3950.  More detailed conditions governing the use of C.O.D. facilities can be found in (Board Policy 6900, Facilities Usage).

Arts Center conference rooms are scheduled with the Arts Center Room Coordinator at 630-942-3009.

Library conference rooms booked with library personnel.

Physical Education Building conference rooms are reserved with the Physical Education Room Coordinator at 630-942-2365.

COLLEGE FORMS

APPENDIX

Organization Charts

COLLEGE OF DUPAGE ORGANIZATION CHART

ADMINISTRATOR CHART

ACADEMIC AFFAIRS ORGANIZATION CHART

STUDENT AFFAIRS ORGANIZATION CHART

DIVISION LIST ORGANIZATION CHART

ADMINISTRATIVE AFFAIRS ORGANIZATION CHART

INFORMATION TECHNOLOGY ORGANIZATION CHART

Curriculum Proposal, Revision, Deletion Process (PRD)

The entire report may be found in Public Folders.  Follow >>Folders  >>Information >>Institution >>Curriculum Forms/Process >>Final Report.

All terms found in italics are described in the “Definitions” section of this report.

1. Initiator contacts the appropriate associate dean/dean/administrator.  Initiator is given the handouts Getting Started and Curriculum Development Checklist.  (See attached.)
2. If needed, a faculty sponsor is secured with the assistance of the appropriate associate dean/dean/administrator.  Failure to secure a sponsor ends the PRD process.
3. Curriculum Proposal, Revision, Deletion (PRD) forms are obtained from public folders/division office and are completed by the initiator (consult the Curriculum Development Checklist as a guide).
4. PRD is presented to all members of the appropriate discipline, requesting written comments be sent to initiator/sponsor and the associate dean within one week.  PRD is revised as necessary.
5. PRD is sent to the grammar pro by the initiator/sponsor. PRD is reviewed and revised (if necessary) by the grammar pro to meet appropriate standards for style and language.  Forms are returned to the initiator/sponsor within one week.
6. Initiator/sponsor places PRD materials in the light green Curriculum Envelope and completes the attached Curriculum Tracking Sheet.
7. PRD is submitted to associate dean (consultation with initiator/sponsor).  Occupational Program Advisory Committee is informed if appropriate.  Associate dean acts on PRD within two weeks.  Possible actions:
   1. Supported: The associate dean signs the PRD, fills out the tracking  sheet, and sends the curriculum envelop to the Chair, Division Curriculum Committee (DCC).
   2. Not-supported: (written rationale) leads to consultation with initiator/sponsor and dean to determine potential modifications.  PRD may be withdrawn by mutual agreement at this point.
      • Supported modifications are signed by the associate dean, the tracking sheet is filled out, and the curriculum envelope is sent to DCC Chair.
      • Continued non-support – Written rationale for non-support is included in the curriculum envelope, the tracking sheet is filled out, and the PRD is sent to DCC Chair.  Initiator/sponsor is notified.
8. PRD and accompanying material such as written responses from discipline members and/or the associate dean, are reviewed by the DCC (action generally within one month).  Initiator/sponsor (or designee) attends DCC meeting.  Possible actions:
   1. Approved: The DCC chair signs the PRD, fills out the tracking sheet, and sends the curriculum envelop to the dean.
   2. Approved with changes: The DCC chair signs the PRD, fills out the tracking sheet, and sends the curriculum envelop to the dean.
   3. Requires modifications: PRD is returned to initiator/sponsor for changes, then sent back to DCC for decision.
   4. Rejected: PRD process is ended.
9. PRD is reviewed by the dean.  Dean acts on PRD within one week.  Possible actions:
   1. Supported: The dean signs PRD, fills out tracking sheet, and sends curriculum envelope sent to Chair, College Curriculum Committee (CCC).  PRD is sent to the Coordinator of College Articulation and Instructional Services.
   2. Not supported: The tracking sheet is filled out, PRD with written rationale for non-support is sent to CCC in curriculum envelope; DCC and Initiator/sponsor are informed.  PRD is sent to the Coordinator of College Articulation and Instructional Services.
10. PRD and accompanying material, such as written responses from    discipline members and/or the associate dean and/or the dean, are reviewed by the CCC (action generally taken within one month).  Initiator/sponsor (or designee) attends CCC meeting.  Possible actions:
    1. Approved: CCC chair signs PRD, fills out tracking sheet and sends curriculum envelope to the chief academic officer.
    2. Rejected: PRD process is ended.
11. PRD is reviewed by the chief academic officer within one week.  Possible actions:
    1. Approved: PRD is signed, tracking sheet is filled out, and curriculum envelope is sent to Instructional Services to be sent to the Illinois Community College Board (ICCB).
    2. Rejected: Written rational provided PRD process is ended.
12. PRD is reviewed by ICCB.  Possible actions:
    1. Approved: Signed and sent to Instructional Services.
    2. Rejected: PRD process is ended.
13. Instructional Services informs Initiator/sponsor, dean/associate dean/administrative assistant, Records, Public Information, Degree Requirements Committee, and the college community.
14. DCC and involved participants are notified by the dean/associate dean.  Appropriate divisional files are updated.
15. Initiator/sponsor updates Active Course File and submits it to the dean, who in turn submits it to Instructional Services.

Curriculum Process Flowchart

Curriculum Implementation Flowchart

Grade Review Procedure

Before requesting a formal review, a student is urged to make every effort to resolve the grievance informally with the teacher who issued the final grade.  The student may terminate the formal procedure at any point, but when the procedure reaches full closure, the student must abide by the final disposition of the appeal and will be precluded from seeking review of the matter under any other college procedure.  The Grade Review Procedure is fully outlined in Administrative Procedure 5107.

A student may initiate a formal grade review if it is felt an arbitrary or capricious grade has been given, which means:

1. The assignment of a course grade to a student on some basis other than performance in the course;

2. The assignment of a course grade to a student by resorting to unreasonable standards different from those which were applied to other students in that class; or

3. The assignment of a course grade by a substantial, unreasonable and unannounced departure from the teacher's previously articulated standards.  (Factual and computational errors are included in this definition.)

Step I.  Student contacts the teacher within 45 calendar days of the last day of the academic term for which the grade was assigned.  If the teacher is not available, the student must register the request for the review with the teacher's dean/supervisor.  If the problem is not resolved between the student and the teacher, the student must initiate Step II within 10 days following the meeting with the teacher or dean/supervisor.

Step II.  Student requests that the dean/supervisor initiate a formal grade review by the division's standing Grade Review Committee.  The student submits a Grade Review Form received from the dean/supervisor within 10 days of receiving the form from the dean/supervisor.  The dean/supervisor sends a copy of the student's completed Grade Review Form within five days, to be returned with a written response from the teacher within 10 days after receiving the form from the dean/supervisor.  The dean/supervisor will convene the Grade Review Committee, and the committee will meet within 10 days of receipt of the completed Grade Review Form from the teacher to determine whether to dismiss or hear the case.

The Grade Review Committee will dismiss the appeal if

1. The student has submitted the same, or substantially the same, complaint to any other formal grievance procedure;

2. The allegations, even if true, would not constitute arbitrary and capricious grading;

3. The appeal was not timely; or

4. The student has not conferred with the teacher or with the teacher's dean/supervisor in accordance with Step I, of these procedural steps.

Step III.  If the request for review is not dismissed, the Grade

Review Committee will submit a copy of the student's written statement to the teacher with a request for a written reply within 10 working days.  (If this step has not been taken prior to the convening of the committee, see Step II above.)  If it appears that the dispute may be resolved between the student and the teacher, the committee will attempt to arrange a mutually agreeable solution between these two parties.

If a mutually agreeable solution is not achieved, the Grade Review Committee will proceed to hold an informal, non-adversarial, fact-finding meeting concerning the allegations.  Both the student and the teacher will be entitled to be present throughout this meeting and to present any relevant evidence.  Neither the student nor the teacher will be accompanied by an advocate or representative.  This meeting will not be recorded by any parties and will not be open to the public.

The Grade Review Committee will deliberate privately at the close of the fact-finding meeting.  If a majority of the committee members finds the allegation supported by clear and convincing evidence, the committee members will take any action which they feel would bring about substantial justice and includes but is not limited to:

1. Directing the teacher to re-evaluate the student's work;

2. Directing the teacher to administer a new final examination or paper in the course;

3. Directing the cancellation of the student's registration in the course; or

4. Directing the award of a grade of "pass" in the course, except that such a remedy should be used only if no other reasonable alternative is available.

The Grade Review Committee is not authorized to award a letter grade.  The decision of this committee will be final.

Academic Regulations Committee

Purpose - A standing Academic Regulations Committee reviews cases requesting variance from institutional academic policy.  Cases shall include but not be limited to requests for early examination, petitions to waive certain institutional graduation requirements, recommendations for changes in academic regulations, and requests for record corrections where warranted according to the Committee's judgment.

Authority - The work of the committee will be monitored by the Vice President for Academic Affairs, (recommendations and reports from the Committee will be made directly to the Vice President for Student Affairs.)  The President of the College or his/her designate will serve as final authority in any appeal of the decision of the Committee.  In the event that any exception to the completion of a minimum of ninety-three (93) quarter hours of credit is requested, the approval of the President of the College is required.

Composition - The Committee will be established each fall and will be composed of the following:

1. The Vice President for Student Affairs solicit the membership from divisional deans.  One member and an       alternate will be appointed from each of the academic divisions—Business & Technology, Liberal Arts, Natural & Applied Sciences, Health, Social & Behavioral Sciences.  Appointed alternates will attend in the absence of a member.

2. The Vice President for Student Affairs shall serve as nonvoting executive consultant but may vote in case of a tie.

3. One student will be appointed by the President of Student Government on a yearly basis and will have a recommending vote.

Those members present will constitute a quorum.  No member shall vote on any case in which he or she is directly involved.  Decisions regarding eligibility will be made by the Committee as a whole.

The Chairperson shall be elected by the members of the Committee for a one-year term.  Election for the following academic year will be in Spring Quarter.  No student shall serve as chairperson.  All Committee members shall serve a three-year renewable term except the student member who shall serve a one-year term.  The recommendation is that no more than two new members be appointed each year to maintain continuity.

Procedure - The Committee will be convened by the Chairperson or the Vice President for Student Affairs when a caseload is to be considered or in the case of a required emergency ruling.

Student requests will be made in writing, addressed to the Academic Regulations Committee in care of the Vice President for Student Affairs.

Decisions will be made on the basis of evidence from the written request plus such supporting documents as transcripts, letters, attendance, etc.  If the Committee deems it necessary, the student may be asked to appear before the Committee and the Faculty member may be contacted.

Each case will be studied and considered on its merits alone and approved, not approved, or approved with conditions or recommendations.  While existing academic rules may be waived when the Committee sees fit, the general intent of the rules will be maintained.

Recommendations of the Committee will be made to the Vice President for Student Affairs who will inform the student and the Records Office of the disposition of the case.

Course-Related Academic Integrity

Course-Related Academic Integrity Procedure - This procedure addresses course-related academic dishonesty.  Other types of academic dishonesty are addressed in (Board Procedure 5715, Student Rights and Responsibilities).

Course-related academic dishonesty includes but is not limited to:

1. Dishonest use of course materials, such as student papers, examinations, and reports;

2. Knowingly assisting others in the dishonest use of course papers, examinations, and reports;

3. Knowingly providing course materials such as papers, lab data, reports and/or electronic files to be used by another student as that student's own work;

4. Plagiarizing:  Plagiarism occurs when a student uses language or ideas from materials without acknowledgment and/or when the work is copied from other sources and is submitted as the student's own.

Examples of plagiarism include but are not limited to:

1. Copying a phrase, a sentence, or a longer passage from a source and submitting it as one's own;

2. Summarizing or paraphrasing someone else's ideas without acknowledging the source;

3. Submitting group assignments individually as one's own independent work.

Disciplinary action will be pursued in all instances in which it is determined that academic dishonesty has occurred.  Disciplinary action may include but is not limited to:

1. Assignment of a failing grade for a test, examination, or assignment;

2. Assignment of a failing grade for a course;

3. Student disciplinary sanction under Board Procedure 5715, Student Rights and Responsibilities.

Allegation of Academic Dishonesty

If a student is accused of course-related academic dishonesty by a teacher and the student admits to the charge:

1. An Academic Dishonesty report will be completed and the teacher will submit the student's grade in accordance with the class syllabus which may include penalties up to a grade of "F" for the course.

2. The Academic Dishonesty report will be signed by the teacher's dean.  The dean will not overrule the teacher's grade or the submission of the Report.

3. The Academic Dishonesty report will be forwarded to the Vice President for Student Affairs and a hold will be  placed on the student's record to prevent the student from withdrawing from the class.

If a student is accused of course-related academic dishonesty and the student denies the allegation, the student may request that the case be adjudicated:

1. The student will appeal the teacher's allegation to the Vice President for Student Affairs.

2. The Vice President for Student Affairs or designee will convene the Judicial Review Board in accordance with (Board Procedure 5715, Student Rights and Responsibilities).

3. The decision of the Judicial Review Board will be final in all cases of academic dishonesty.

If the Judicial Review Board determines the student is responsible for academic dishonesty:

1. The student will be referred to the Student Judicial Officer in accordance with Administrative Procedure 5715.

2. The teacher will be notified of the outcome of the hearing and will award a letter grade consistent with the grading procedure for the course.  If a student has withdrawn from the course, the teacher's grade will supersede the "W" grade.

If the Judicial Review Board determines the student is not responsible for academic dishonesty, the teacher will be notified and the student may:

1. Remain in the class, complete the work and receive the grade earned with no penalty.

2. If the student or the teacher determines the classroom relationship to be too adversarial, either may consult with the appropriate academic dean regarding options for completing the work, such as: independent study, transfer to another class, or retaking the course without additional tuition and fees.

Multiple Offenses (Student)

If a student is responsible for more than one offense of course-related academic dishonesty while enrolled at the College, the student will be referred to the Student Judicial Officer for Violation of (Board Procedure 5715, Student Rights and Responsibilities).

Academic Honesty Philosophy Statement

College of DuPage is committed to principles of honesty and integrity in all aspects of college life; consequently, academic dishonesty is considered a serious offense.  College of DuPage stipulates that any violation of academic integrity requires an appropriate disciplinary response.

Student academic dishonesty includes but is not limited to:

1. Dishonest use of course materials, such as student papers, examinations, and reports;

2. Knowingly assisting others in the dishonest use of course materials such as student papers, examinations and reports;

3. Knowingly providing course materials such as papers, lab data, reports and/or electronic files to be used by another student as that student's own work;

4. Plagiarizing, i.e., using language or ideas from materials without acknowledgment and/or copying work from other sources and submitting it as one's own.

Examples of plagiarism include but are not limited to:

1. Copying a phrase, a sentence, or a longer passage from a source and submitting it as one's own;

2. Summarizing or paraphrasing someone else's ideas without acknowledging the source;

3. Submitting group assignments individually as one's own independent work.

Disciplinary action will be pursued in all instances in which it is determined that academic dishonesty has occurred.  Disciplinary action may include but is not limited to:

1. Assignment of a failing grade for a test, examination, or assignment;

2. Assignment of a failing grade for a course;

3. Student disciplinary sanction.

Workers' Compensation (Injury on the Job)

Eligibility:  All employees are covered upon employment.

Description:  Workers' Compensation provides medical, disability and death benefits for employees injured on the job, within the scope of employment.  If an employee receives two weeks or more of disability under Worker's Compensation, the initial three days are paid by the insurance.  Otherwise, the first three days of absence are not covered by Workers' Compensation Insurance; employees may use Health Leave for these three days.

An employee who is receiving Workers' Compensation cannot receive any other pay (Salary, Health Leave, Vacation, Personal time, etc.)  However, all other benefits will remain intact while the employee is on Workers' Compensation.  Workers' Compensation is considered a Paid Leave.  If the employee carries any dependent medical insurance coverage or optional life insurance coverage, these premiums must be paid by the employee directly to the College.  (Premiums will be the same as before Workers' Compensation started with the College continuing to pay the same portion.  Premiums not paid will be directly deducted from the first paycheck following the employee's return to work.

In accordance with SURS, while an employee is collecting Workers' Compensation the employee is not required to contribute to SURS, but will continue to receive full service credit.

All injuries incurred on the job must be reported to the Health Services Office or Public Safety Police Department within 24 hours of injury or the employee may be subject to disciplinary action up to and including termination of employment.

After five days of absence, the College reserves the right to send the employee to a licensed medical physician chosen and paid for by the College as verification of benefits.  Forms are available in Human Resources.

NOTE:  If a Workers' Compensation claim is found to be false, the employee will be disciplined up to and including termination.

Copyright Act Information

The College of DuPage expects all members of the College community to comply with U. S. copyright law. Copyright protection exists in "original works of authorship" which are "fixed in a tangible medium of expression."  Among the types of works, which are subject to copyright protection, are written works, musical compositions, performances, pictorial works and other works of art, motion pictures and other audio-visual works, and web sites or other electronic works. 

The Library provides information on copyright law.  Failure to abide by copyright law may result in civil and criminal penalties.

For more information refer to the Library's website "Copyright Information for College of DuPage Faculty, Staff and Students" at http://www.cod.edu/library/services/copyright/copyrighthome.htm

Or

"Questions and Answers on Copyright for the Campus Community" by the Association of American Publishers Inc., National Association of College Stores Inc., and Software Publishers Association Inc. The latest revision, July 2003, may be located at http://www.nacs.org/public/copyright/introduction.asp

SUMMARY OF BENEFITS